REPUBLIC OF TRINIDAD AND TOBAGO
MINISTRY OF FINANCE
Treasury Division, Financial Management Branch
Level 19 Eric Williams Finance Building, Eric Williams Plaza
Independence Square, Port of Spain, Trinidad West Indies
Tel. # (868) 627-9700 Telefax: (868) 625-7397 e-mail
FM:3/2/4A Sub 6/3
M E M O R A N D U M
FROM : Comptroller of Accounts
TO : All Heads of Accounting Unit
DATE : 2011 October, 13
SUBJECT : Request for Information for Banks re: Overpayment of Salary to Client’s Account by Ministries/Departments
As you are aware, in order to protect the integrity of data, no corrections will be allowed on any paysheet after it has been generated by the IGP/IHRIS office. Our letter, FM:3/2/4A Sub 6/3 dated September 07, 2011 refers. However, in instances where overpayment of salary occurs, you are allowed to submit a letter to the relevant Bank asking that they credit the correct amount to the customer’s account and that a cheque for the balance be returned to your Department.
2. In light of the above, as requested by the Banks, you are asked to submit the names and contact information of persons authorized to prepare this letter, preferably the Head of the Accounting Unit and an officer at the level of Accountant I and above.
3. Kindly complete the form below and return to the Financial Management Branch by Friday, October 14, 2011.
4. Please note in event of a change in authorized persons, your Ministry/Department should contact the Treasury Director, Financial Management Branch, Level 19, Eric Williams Financial Building, Independence Square, Port of Spain at telephone number 627-9700 Ext. 2904 as soon as possible.
Respectfully,
Comptroller of Accounts
SPECIMEN SIGNATURES FOR LETTER TO BANKS
Ministry/Department ……………………………………….
Accounting Unit No. …………………………………………
Head No. …………………………………………………….
(1) (2)
Name of Officer……………………… Name of Officer……………………………
Position ……………………………... Position……………………………………..
Contact No. …………………………. Contact No. ………………………………..
Signature....…………………………… Signature…………………………………...
Signature..……………………………. Signature…………………………………...
Signature..……………………………. Signature…………………………………...
Signature.. ……………………………. Signature…………………………………...
Signature..……………………………. Signature…………………………………...
Signature..……………………………. Signature…………………………………...