VASHON ISLAND FIRE & RESCUE
BOARD OF FIRE COMMISSIONERS
Minutes
Date: 3/29/11
Time: 6:30 p.m.
Place: 10020 SW Bank Rd., Vashon, WA, EOC Room
REGULAR MEETING
Present: Rex Stratton, Board Chair
Ron Turner, Commissioner
Gayle Sommers, Commissioner
David Hoffmann, Commissioner
Neal Philip, Commissioner
Hank Lipe, Fire Chief
George Brown, Assistant Chief
Barbara Cooper, Minute Taker
Amendments to Agenda
Old Business, Chief Lipe would like to table “item A, MSO Job Description’.
Chief Lipe, would like to move Chief’s Report, “Recruitment and Retention” up on the agenda.
Neal Philip will be leaving early due to family commitments.
AC Brown adds Commissioners’ Award to new business.
Recruitment and Retention Update
· Responsibilities: Jojo Weller is focusing on the recruitment and Chris Coley on retention
· Recruitment “cradle-to-grave”, our focus is the initial contact, application process and tracking throughout the academy, hands-on mentoring program
· Currently, Susan Wolf performs the background checks; BC Coll handles the medical evaluations and physicals
· Retention: developing an incentive program, recognizing length of service and commitment to VIFR
· We are in the process of updating how VIFR issues volunteer gear and uniforms
· VIFR website is user friendly; one click away for shift volunteers to signup
· Everybody is a recruiter for the Department
· Reward points will be used towards new gear, equipment, off-site training, etc
· Accomplishments within the last 10-11 months: application now web based; met with Bainbridge Island Fire Department; on-going robust recruiting campaign; feedback from volunteer shifts; volunteer forum; we are now attending officers’ meetings; assisted with the resident program; revised stipend and shift standards
Commissioner Sommers applauded the accomplishments and the path they are helping to lead VIFR.
Approval of 3/8/11 Minutes
Motion by Commissioner Sommers:
“I move we approve the minutes of 3/8/11.”
Corrections previously discussed with Barbara Cooper: Line 35 find actual purchase price and other expenses and update.; Spelling corrections for Ganser; Line 53 change to vendors; Line 56 change 2532 to contracted hours; Line 61 change, to answer his questions; Line 64 timesheets not capitalized; Line 65 change to without duplication the information, saving staff time; Line 66 dual not capitalized and add to be run; Line 78 add two donated generators ; Line 80 change to School District to place one generator there; Line 80 change to high efficiency; Line 84 to read the cost is approximately $57,000 and change pick up to pay for; Line 85 change to will pay the balance; Line 86 change would to should; Line 87 approval to PSE; Line 88 delete then; Line 92 change to principle; Line 104 add VIFR volunteer; Line 108-109 change to read show for the graduation after a computer failure; Line 115 change to Sheriffs’ Sergeant, who oversees Vashon Island; Line 124 change to Marshal; Line 135 change to John Napier, KCFD #37.
APPROVED 4-0
Voucher Approval
Motion by Commissioner Hoffmann:
“I move we approve the referenced vouchers as detailed in Administrative Memorandum No. 3.29.2011-3.”
MOTION PASSES 4-0
January and February Financial Reports
· New Ganser accounting software compared to QuickBooks easier to review and understand
· Balances now match the King County General Ledger
Motion by Commissioner Turner:
“I move we accept the January and February 2011 financial reports”.
MOTION PASSES 4-0
Chiefs’ Reports
· Jojo Weller reported on the success of the Dockton Open House; good vibes and turnout
· 30-second video production for a volunteer recruitment promotion to be shown at the Vashon Theater to encourage Vashon residence to volunteer. Should begin mid-April. Per Chief Lipe will also be on our website
· Lighting project has been cancelled due to changes in the PSE program
· 9-11 Memorial committee has formed: Bob Larsen, Al Bradley and Jan Nielsen
· April 10th Recognition Awards Ceremony at Camp Burton
· April 13th Chief Lipe will speak at the next VBP meeting at the Land Trust Building; everyone is invited; there will be a guest speaker, who has worldwide experience helping at various disasters
· Commissioner Stratton, CERT will be holding an extensive weekend training for HAMS with the expectation that everyone should be able to receive a technician’s license
Chief Brown
· Thank you for sending me to the conference in Maryland
Volunteer Comments
None
Paid Staff Comments
None
· Chief Lipe, kudos to all staff for embracing and mentoring the new Captains
· Commissioner Stratton noted the thank you letter from Don Olsen to Mike Garvey and Myron Hauge for the patient and family care they have given. Myron Hauge said he had learned from the best; Mike Garvey is really the point person
· Lee Kimzey and Barbara Cooper are members of the new Public Outreach Committee; this year we are promoting citizen CPR
Old Business
Motion by Commissioner Sommers
“Chief has requested Administrative Memo 3.29.2011-1, New MSO Job Description be tabled”.
MOTION PASSES 4-0 - TABLED
New Business
SOG 1000.1 Policies and Procedures Overview
Commissioner Stratton suggested reading and discussing at the next meeting. Commissioner Sommers concurred.
Action Item: Add to April 12, 2011 agenda
Commissioners’ Choice Award
The award definition will read, “This award is presented to a member or group of the VIFR organization which has provided exemplary service to our organization and community”.
Motion by Commissioner Turner
“I nominate the Vashon Be Prepared Group”
NOMINATION PASSES 4-0
Tabled Items
Administrative Memo 3.29.2011-1, New MSO Job Description
General Comments
Commissioner Hoffmann relayed a message from a King County employee that was treated by VIFR, he said the employee’s physician was impressed with care we gave.
For the Good of the Order
Having no further business, the Chair adjourns the meeting at 7:32 p.m.
Next Regular Meeting will be Tuesday, 4/12/11, 6:30 p.m. at 10020 SW Bank Rd, Vashon, EOC room
Approved this _____ day of ______, 2011.
______
Rex Stratton, Chair Barbara Cooper, Minute Taker