Project Meeting MinutesOctober 25, 2005

Stanford – MidpointDataCenterPage 1 of 6

PROJECT MEETING MINUTES October 25, 2005

STANFORD - MIDPOINTDATACENTER Job: 000131-000000000032157

Invitees:Gina Coony (gc), StanfordRon Hughes (rh), CDCDG

Bob Moya (bm), StanfordBob Seese (bs), CDCDG

Jon Pilat (jp), StanfordChuck Shalley (cs), TEE

Noel Hirst (nh), Stanford (Absent)Keefe O’Toole (ko), TEE (Absent)

Pat Luma (pl), StanfordPat Chow (pc), Rinne & Peterson (Absent)

John McKernan (jm), Webcor (Absent) David Ovadia (do), Rinne & Peterson

Tony Alcocer (ta), WebcorJay Madden (jm), HDR

Dee Liclican (dl), TMG Lewis Alvernas (la), HDR (Absent)

Darby Falkenstine (df), IBMMichael Roanhaus (mr), HDR

Potential Budget Impacts: None

Potential Schedule Impacts: None

OLD BUSINESS

ITEMACTIONMINUTES

10-4.6 / Resolved /
PROGRAMMING INTERVIEWS: Programming Interviews will occur on Wednesday, October 19th @ Stanford. Four main groups will be interviewed. They are:
  • DataCenter Construction Team (Lead: Bob Moya)
  • People Issues/2nd Level Team (Lead: Jon Pilat)
  • Systems Move Team (Lead: Jon Pilat)
  • Steering Committee (Lead: Jon Pilat)
Ron Hughes and Mike Roanhaus will have agendas for these interviews ready and distributed to Gina and Bob by Friday, October 14th.
10.11Ron to contact Darby for his input. Mike to identify lunch
headcount
10.25 Program/Design Charrette held at the ForsytheDataCenter on
10/19.See Meeting Minutes
10-4.8 / Stanford, bm /
DATA CENTER ISSUES: Ron Hughes prepared a list of issues that has been provided to Bob Moya. Standardization of new server cabinets is desirable. Bob will pass questions along to the appropriate Stanford users.
10.11Bob responded to most of Ron’s questions. Ron and Bob will continue to
discuss unanswered questions
10-4.10 / HDR, mr
11/02/05 /
AGENCY INTERFACE: Gina to check with Bob Reedy, Director of Land and Buildings, and get the preferred process/ individuals identified prior to any contact by the HDR Design Team to the Redwood City Agencies.
10.11Gina says Bob has given permission to contact the City. Mike to
try to setup a meeting next week.
10.25Meeting setup on 11/02 @ 2:00 PM-2:30PM. Mike to prepare an agenda.
Some topics are:
Preaction System
Height of the raised Floor
Battery Room/Type of Battery
Agency Important Items
Review Process/Estimate Timelines
EPO requirements
CRAC unit shutdowns
New Ext. Openings
10-4.11 / CDCDG, rh
10/11/05
Stanford, bm
11/01/05 /
EQUIPMENT LIST MATRIX: Bob Moya will provide the list of new and “To be relocated”DataCenter equipment. Ron Hughes and Chuck Shalley will develop a matrix identifying the information the HDR Design Team needs.
10.11Rough Draft handed out. Mike to down load on to the FTP Site. Bob provided some Equipment info.
10.25Bob still preparing the Equipment Matrix. Bob to present 1st pass next week.
10-4.12 / Resolved /
OFFICE STANDARDS: Jon Pilat will have all appropriate cubicle and office standards resolved as well as head counts by the October 19th Program Interview. Group adjacencies, common spaces, computer needs are other issues to be defined.
10.11Jon will provide some preliminary info this week.
10.25 Jon provided program information@ the 10-19 Program Meeting.
10-4.14 / TEE,cs
TMG, dl /
ELECTRICAL ISSUES: Chuck Shalley handed out a spreadsheet on “Electrical Systems Evaluation Tasks”. Issues discussed included:
  • Utility Power
  • Emergency Power
  • UPS Power. Battery weight will be 300 lbs/sf.
  • UPS Output Distribution
  • Building Monitoring System
  • Rack Power Monitoring
  • Testing: Chuck to define needs. Webcor to hire the testing companies.
10.11Chuck provided some information to John McKernan on 10/20/05.
Present testing will identify any potential problems and therefore allow dollars to be budgeted for their repair. FA and Cummins testing needs still to be provided. Dee to provide some testing info.
10-4.21 / Webcor,jm
HDR, jm /
EXISTING RAISED ACCESS FLOORING: Reuse of panels is still unresolved. Pedestals are to be replaced with seismic compliant pedestals. Existing height is 1’-6”. Bobraised the question “Should the height be increased to 2’-0”? John will provide the cost options.
10.11TMG to review their files for existing submittal info. Pugliese was
the past subcontractor. Tate is assumed (to be resolved) to be the manufacturer of the raised floor.
Jay stated that he felt an 18” high floor is adequate for airflowand 24” high is not necessary since piping and conduit will not be installed below the flooring. Jay will double check his calculations.
10.2518” VS 24” still unresolved. Bob prefers 24” even if it means not having alayin ceiling. Webcor to provide cost options.
10-11.1 / Stanford, bm
10/28/05 /
STARLINE BUSSWAY TOUR: The users will tour the StanfordBloodCenter. Chuck to arrange a tour @ Brocade. 5 Stanford users to attend.
10.25 Bob trying to setup tour @ Network Appliance this week
10-11.2 / CDCDG, rh
10/28/05 /
APC TOUR: Ron is arranging this tour. Bob to identify if either next Monday (10/17), Thursday (10/20) or Friday (10/21) works with the users schedules.
10.25 Ron trying to setup tour on 10/28 (Friday).
10-11.3 / Resolved /
SEISMIC UPGRADE DOCUMENTATION: Gina will get SEI to send drawings to San Jose Blue. 4 sets needed (1 for R&P, 1 for Webcor, 1 for HDR and 1 for TMG).
10.25 Documents provided.
10-11.4 / Stanford, gc /
SEISMIC PEER REVIEWER: Gina to identify reviewer and when reviews need to occur (if required by Stanford).
10.25Gina stated that a Seismic Peer Review will not be identified during theFeasibility Phase but will be brought on board in the Schematic Design Phase.
10-11.6 / Resolved /
EXISTING SINGLE LINE POWER DIAGRAM: Chuck provided a copy of this info to the Team. Rosendin will be updating this single line power diagram based on actual site equipment status. Rosendin is testing all breakers.
10.25Rosendin updated the diagram and provided a CD to TEE.
10-11.7 / Webcor, ta /
US POWER SCOPE: Chuck will start preparing next week.
10.25Provided on 10/12. Webcor is proceeding on getting a proposal
prepared.
10-11.8 / TEE,cs
11/15/05 /
PG&E STATUS: Chuck has requested:
  • Power outage history over past 3 years
  • Transformer replacement. Existing transformer is 1000 kva which Chuck feels will be too small.
Chuck to track.
10.25PG&E will install a new transformer at no charge provided Stanford
justifies loads. Chuck to track load information. Could be resolved
by mid November.
10-11.9 / Resolved /
FUEL STORAGE: Jay stated that 6000 gals of additional fuel would be required for 48 hours of continuous generator use. This would equate to a 7500 gal tank. Bob to confirm 48 hours is required.
Jay to contact Heather Perry to identify Stanford requirements. Jay will also contact the Redwood City Fire Marshall to identify their requirements.
Above vs below grade installations to be discussed.
10.25Additional Fuel Storage will be handled as a future project. Limits to
be identified in the Feasibility Report.
10-11.11 / Resolved /

SITE AMENITIES: Gina stated that some site work will be required. (ie. Bicycle parking, outside eating, etc). This could trigger landscaping revisions. Gina to identify Stanford needs.

10.25Gina requested Webcor to establish an allowance in the Schematic Design Budget to cover site modifications.

NEW BUSINESS

10-25.1 / HDR, mr / SCHEDULE OVERVIEW: Mike noted that the overall Schedule is now posted in the Conference Room for the Team to review. Mike also reviewed the Work Plan identifying the tasks the HDR Design Team will work on this week. These schedules will be downloaded into the FTP site.
10.25.2 / DATACENTER LAYOUT UPDATE: Ron reviewed the latest layout which included the following modifications:
  • Full equipment build out
  • Additional CRAC units in the center aisle
  • The CRAC unit at the top of ramp deleted due to possible 24” High Access Floor.
Bob Moya provided a revised equipment layout which included the following:
  • MDA units at both the North and South (Future) ends of the DataCenter
  • Storage units relocated to the East side
  • Area at North West corner created for “Odd Shaped” equipment.
Bob also noted that “Low Voltage” wiring could be located below the access Floor in trays (Based on use of 24” high flooring) (Plenum Rated) Cabinets would be run down the “Hot Aisles”. Fiber and power would still be routed overhead.
Use of “Starline” would eliminate PDUs. Use of 8’-10” high layin ceiling would not allow enough space for the Starline buss.
10-25.3 / TYPICAL MEDIUM DENSITY RACK LAYOUT: Ron handed out a colored elevation of a potential typical rack. Ron noted that the weight of the servers on a fully loaded rack would be ~1400 lbs. This would dictate the use of a 1500 lb access floor.
The electrical requirement would be 3 Phase, 208 V Power Strips, 2-20 amp feeds which would provide 6 kw capability (3 kw on each side).
10-25.4 / All
11/01/05 / DATACENTER DESIGN CRITERIA: Ron handed out a preliminary list of design criteria and requested everyone to review and comment by the next meeting (11/1).
10-25.5 / Stanford, bm / LAYIN CEILING: Due to existing structural beams and potential 24” High access floor, an 8’-10” high max ceiling could occur.
Jay noted that a layin ceiling would help in cooling the DataCenter. The space above the ceiling would be used as a “Return Air Plenum”. The ceiling being tight to the beams along Grid lines 2&3 would not create any return air flow problems.
APC air cooled cabinets would be additional cooling benefit. Stanford will evaluate the cost/benefits of this type of cabinet.
10-25.6 / R&P, do
Webcor, ba / EXTERIOR WINDOWS: David Ovadia stated that cutting additional openings at the 2nd Level was possible. David to provide an elevation to HDR which defines the area in which a window could be cut in a typical concrete panel.
Webcor to prepare an estimate to switch existing windows to dual glazed.
Gina requested new windows have some ability to be opened.
10-25.7 /

SKYLIGHTS: David noted that cutting additional openings in the roof diaphragm could create problems. Stanford stated that Skylights were not needed. HDR should focus on providing additional windows.

10-25.8 / R&P, do / EXISTING FLOOR SLAB: David noted that the existing slab on grade is only 4” thick. This could create problems with support and pedestal anchoring in the DataCenter. David to continue to review.
10-25.9 / TEE, cs / SINGLE LINE DIAGRAM UPDATE: Chuck presented an updated layout noting a new ATS and a load bank had been added. Chuck will update this diagram weekly.
10-25.10 / BATTERY OPTIONS: 15 min support time not 10 min is required. Diversity Factor is approx 50%. The type of battery is still unresolved.
10-25.11 / HDR, mr /

BUILDING SECTION: Mike provided a North South Building Section. An East-West Building Section will be prepared.

10-25.12 / HDR, mr /

SECOND FLOOR CONCEPT: Mike reviewed this layout noting all program requirements fit within the 2nd Level with potentially 14 extra work spaces.

Copies of these plans will be sent to Gina, Bob, Tony and Chuck.
10-25.13 / HDR, mr
Stanford, bm /

TAPE VAULT ENCLOSURE: Bob stated that a chain link fence enclosure is acceptable if allowed. HDR to check Code. Bob to check with Insurance Requirements.

10-25.14 /

LIGHTNING PROTECTION: Bob agreed that lightning protection should be provided. Ron stated that 2 of the Data Centers he has designed in California have been hit by lightning this year.

10-25.15 / HDR, mr /

ADDITIONAL ROOP TOP CONDENSING UNITS: Jay noted that additional units are required. Mike to prepare a Roof Plan showing the existing and potentially new units.

Michael Roanhaus

Project Manager, HDR