Project Name Project Plan Appendices G to J

Project Name – Project Plan – Appendices G to J

Project Name – Project Plan – Appendices G to J

Project name

Project plan

appendices G to J

Project Name – Project Plan – Appendices G to J

Appendix G – Procurement plan

Project procurement requirements matrix

WBS / Goods or service to be procured / Quality / Budgeted cost / When required / Procurement strategy contract type / Activities in procurement process / Possible providers / Duration of procurement process / When to commence procurement / Who is responsible / Schedule adjusted / Added to RAM / Notes

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Project Name – Project Plan – Appendices G to J

Appendix H - Project controls

– change request
– change log
– issues register
– learnings register
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Project Name – Project Plan – Appendices G to J

Change log

Project

Change request / Description / Value / Date / Status / Current budget / Days extension / Current completion date
CR 1
CR 2
etc

Issues register

Issue No / Category / Description / Action by / Date / Priority / Action / Status

Learnings register

No / Category / Description / Learning / Date / Author / Sections affected
1
2
3
4
5
6
7
8
9
10
11

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Project Name – Project Plan – Appendices G to J

Appendix I – Report format

Project manager's report to end month

1. Progress during month

2.  Issues

3.  Risks and opportunities

4.  Activities for next period

5.  Resourcing

6.  Project control - Select from the following, as appropriate

6.1 Time

Forecast completion date

Original required completion date

Forecast completion date
Completion date variation
Variation on program critical path (months)

Notes:

Major milestones

Milestones

/

Date

/

Notes

Estimated

/

Actual

6.2 Variations or contingencies management

(This is the project budget, not the funding appropriation or current year allocation)

Forecast cost & budget to complete are as follows:

Business case / Project plan / Revised budget / Revenue / Forecast final cost
Budgeted work
Variations
Cost of Work
Contingencies
Total Estimated cost

Variation Log

No / Date / Variation / Source of funds / Amount / Time extension / Completion date

6.3 Cost

Forecast final expenditure position relative to funding appropriation– all financial years

Overall Project / $M / Notes

Original Approved Appropriation

CBRC Approved/Revised Appropriation

Forecast Final Cost
Variation on Revised Appropriation

Notes:

Current expenditure position – all financial years

Overall Project / Expenditure ($M) / Revenue ($M) / Total ($M)

Previous financial years

This financial year

Total project to Date

Notes:

Expenditure details – This financial year

Month / Original Expenditure
Estimate (cumulative)
$M / Actual Expenditure year to Date
$M / Variation year to Date
$M / Original /Revised Allocation
$M / Revenue
$M / CBRC
Approved/ Revised Project Budget (All years)
$M / Forecast Final Project Cost (All years)
$M
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun

6.4 Earned value (where appropriate/possible)

Earned value and schedule performance on the project to the end of month relative to latest baseline budget (project plan + variation Nos. … to …) are shown below:

Planned Value Cost (BCWS) / Earned Value Cost (BCWP) / Actual Cost (ACWP) / Schedule Performance Index (SPI) / Schedule Variance (SV) / Cost Performance Index (CPI) / Cost Variance (CV)

Note These figures exclude contingencies

BCWS = budgeted cost of works scheduled

BCWP = budgeted cost of works perform

CPI - cost performance index = BCWP/ACWP (- Target > 1)

ACWP = actual cost of works performed

CV - cost variance = BCWP - ACWP (Target +ve)

SPI - Schedule performance index = BCWP/BCWS (Target >1)

SV - schedule variance = BCWP - BCWS (Target +ve)

Interpretation of figures -

The project is …… ahead/behind schedule on cost because…….

The project is …… ahead/behind schedule on time because……

The revised baseline shows project completion to be …………..

The following corrective action is proposed ……………......

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Project Name – Project Plan – Appendices G to J

Appendix J - Quality management plan

Activity / Deliverable / Tools / Standards to be applied / Strategy to meet standards specified / Responsibility /

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