Welsh Athletics Expenses Claim Form

PLEASE PRINT CLEARLYYOUR DETAILS

MEETING:
VENUE: / DATE:
NAME:
ADDRESS
POST CODE
EMAIL ADDRESS / E-ma
Duty:
Passengers:
Passengers Duties:
30p per mileadditional 5p per passenger / Number of Miles Max 300 per event / Amount Claimed £
Evening Meal allowance £15.00 maximum / Amount Claimed £
Accommodation / Amount Claimed £
Car Park: / Amount Claimed £
Bridge Fee: / Amount Claimed £
Fee/ payment (e.g. Tutor/Coach/Official/Athlete) / Amount Claimed £
Rail/ Coach Fares / Amount Claimed £
TOTAL AMOUNT CLAIMED / £
SIGNED:
APPROVED: / DATE:

ALL RECEIPTS MUST BE ATTACHED WITH THIS CLAIM FORM

PLEASE READ THE INFORMATION CAREFULLY AND PLEASE HELP WELSH ATHLETICS BY KEEPING YOUR CLAIMS TO A MINIMUM

N.B. CLAIMS WILL BE PAID BY BACS, PLEASE FILL IN BACS DETAILS BELOW IF YOU HAVE NOT CLAIMED BEFORE OR YOUR DETAILS HAVE CHANGED SINCE YOUR LAST PAYMENT.

IF YOU DO NOT UPDATE OR PROVIDE YOUR DETAILS YOUR PAYMENT MAY BE DELAYED.

Payment Account DetailsPlease complete all fields

Account Name
Account Number
Sort Code
Bank Name
Email Address in case of queries

Authorisation of Details

Signature
Name
Position
Date

Please return completed form to Welsh Athletics, Cardiff International Sports Stadium, Leckwith Road, Cardiff, CF11 8AZ.
Or email the requested details to:

PAYMENT OF EXPENSES: ATHLETES/ OFFICIALS / COACHES

1)The amount payable in respect of travel from home to a point of assembly and vice versa, using public transport is based on a second class rail fare only, plus other costs using public transport as necessary to and from rail stations. Where possible cheap day or weekend return tickets must be obtained. All rail tickets must be produced to the office together with the claim form.

2)Athletes/ officials/ coaches who wish to travel by car may have their travel costs covered from their home or starting point of travel at current rate up to a limit of 300 miles per event.

3)Athletes/ officials/ coaches who wish to travel to a point of main assembly and vice versa by air do so under exceptional circumstances only and must obtain prior permission from Welsh Athletics Ltd.

4)Taxi fares will not be paid, unless by prior agreement.

5)Meal allowances are paid at the discretion of the Meeting Manager/ Team Manager. A maximum of £10 per evening meal is payable. Please attach allreceipts for meals to the claim form.

6)Overnight accommodation must be approved by the Meeting Manager/ Team Managerin advance of event.

7)Where team/ group transport is provided athletes/ officials/ coaches are expected to make use of this. No claims for travel will be met unless this practice is observed.

8)Please complete expenses claim forms on the day of the competition and return to the Meeting Manager/ Team Manager. All receipts must accompany claim.

9)Expenses will be paid within 15 working days following receipt of your fully completed claim with all receipts.

10)Payments will be referenced ‘Welsh Athletics’ on your bank statement. Please note remittances are NOT sent

11)IF YOU DO NOT UPDATE OR PROVIDE YOUR DETAILS YOUR PAYMENT MAY BE DELAYED.

Welsh Athletics Ltd

Cardiff International Sports Stadium

Leckwith Road

Cardiff

CF11 8AZ

Tel: 02920 644870

Welsh Athletics would like to take this opportunity to thank you for your continuous

support to athletics in Wales.

For Office use only

Payment Date: / Payment method/ref:
Payment amount: / Signature: