MINUTES OF THE 16th JSC MEETING
Venue: New Hazina Conference Room
Date: 4thMAY, 2012
1.0 In Attendance
NA. / NAME / DESIGNATION / INSTITUTION / TEL. & E-MAIL1. / Mr. Ramadhani M. Khijjah / Permanent Secretary- Chairman / Ministry of Finance / 2112856 , 2111174-5
2. / Dr. Servacius B. Likwelile / Deputy Secretary -Public Finance Management / Ministry of Finance /
0787-291927, 0222125976
3. / Mr. Guillaume Barraut / Chair PFMDPG / EU Delegation / 0756 - 761490
4. / Ms. Fatima S. Kiongosya / Director of Planning Division / Ministry of Finance /
0713-417496
5. / Ms. Christine John / PO-PFM / DANIDA /
6. / Mr. Joseph Nyamboha / Economist / JICA /
7. / Ms. Feno Maret / Economist / Ireland / 0769 -108042
8. / Mr. Gauthier De Woelmont / CW. Advisor / BTC /
9. / Mr. Kobby Tokanobu (KURODA) / Program Advisor / JICA / 0685- 297210
10. / Janne Rajpar / Program Advisor / KfW /
11. / Ms. Kerry Nelson / Economic Advisor / DFID /
0754 - 210112
12. / Mr. Jim Halliday / Director - CCO / CIDA /
0756 - 443700
13. / Mr. Kalle Hellman / Consultant EU / PFM/DPG. Sec.(EU) / 075 6- 492000
14. / Mr. Ignas Chuwa / Economist / Ministry of Finance /
0713 - 432531
15. / Ms. Fiona Ghumpi / Financial Administrator / Ministry of Finance / 0786-079138
16. / Mr. Buji Emmanuel / Economist / Ministry of Finance /
0784 - 748370
17. / Mr. Sebastian Ndandala / PFMRP – Procurement Specialist / Ministry of Finance /
0784 – 787742
18. / Mr. Ally T. Zuberi / Accountant / Ministry of Finance /
0713 - 506070
19. / Ms. Eva Valerian / Information Officer / Ministry of Finance /
0786 - 325900
20. / Mr. Ernest K. Laiton / Finance Management Officer / Ministry of Finance /
0717-428483
21. / Mr. Michael Nyagoga / Senior Finance Management Officer / Ministry of Finance /
0713-464608
22. / Mr. Alfred O. Dede / Senior Human Resources Officer / Ministry of Finance /
0714-709252
23. / Ms. Stella Stewart / Finance Management Officer / Prime Minister’s Office, Regional Admin and Local Government /
0713-343692
24. / Mr. Melkior Paschal / Ag. Chief Accountant - ACGEN / Ministry of Finance / 0754 - 623538
25. / Mr. Cyprian Iraba / Principal Finance Management Officer / Ministry of Education and Vocational Training /
0713-267240
26. / Ms. Selina Mkony / Coordinator - PFMRP / Ministry of Finance /
0789- 781013
27. / Dr. Ramadhan S. Mlinga / Chief Executive Officer / Public Procurement Regulatory Authority / .
0756 - 999943
28. / Mr. Wilbrod Chimwaga / Finance Management Officer / Ministry of Finance - PAD /
0773-610073
29. / Mr. Deus Casmir / Chief Accountant / Public Procurement Regulatory Authority /
0754 - 001818
30. / Mr. Ezra Msanya / Director Government Assets Management / Ministry of Finance /
0713 - 411455
31. / Mr. Simai A. Simai / Head of Division Financial Management & Auditing System / POFEDP /
0772-268795
32. / Mrs. Mwanakhamis K. Juma / Head of Planning Division / POFEDP /
0773-480263
33. / Mr. Malima M. Nkilijiwando / Head-Planning Unit / National Audit Office /
0713 -757333
34. / Mr. Silvatus Kapandila / Senior Accountant - ACGEN / Ministry of Finance - SA-LGA /
0713-126767
35. / Mr. Rodney Chogoro / Senior Accountant - ACGEN / Ministry of Finance-ACCGEN /
0784 - 450999
36. / Mr. Rashid Mohamed Kassim / D/Audit / OCAGZ /
0773-031546
37. / Mr. B. Taratibu / Economist / Ministry of Lands and Human Settlements Development / 0713-236349
1.2 Absent with Apology:
1. / Mr. B. Shallanda / Commissioner for Policy Analysis Department / Ministry of Finance /2110331
2. / Mrs. M .A. Mtanda / Accountant General / Ministry of Finance /
2123904
3. / Mrs E. Mlaki / Ag. Treasury Registrar / Ministry of Finance /
2110046
4. / Mr. N. S. Magonya / Commissioner for External Finance / Ministry of Finance /
2110336
5. / Mrs. M. Mwamunyange / Commissioner for Budget / Ministry of Finance /
2120207
6. / Mr. Mohamed Mtonga / Internal Auditor General / Ministry of Finance /
0784 - 431491
2.0 Agenda:
1.Opening of the Meeting
2.Adoption of the Agenda
3.Confirmation of Minutes and Matters arising from the JSC held on 23rd November, 2011
4.Issues from Working Group held on 2nd May, 2012 for approval and noting
- Final PFMRP IV Strategy
- Launch of PFMRP IV
- Retrospective approval of release of funds
- Annual Work plan and Budget for 2012/13
5.For noting
- Supervision Mission Report
- Draft Operation Manual approval to be through exchange of letters
- Midyear Progress Report - approval to be through exchange of letters
6.AOB
7.Closing
3.0 Agenda Item 1: Opening of the Meeting
The meeting was openedby the Chairman at 03:30 p.m. by inviting members to introduce themselves.He reiterated that PFMRP is central to PFM reforms and that it has contributed to building the capacity of NAO and other Oversight Institutions including Parliamentary Committees. While the main focus was on the auditor it should also be on the auditees in the areas of weakness in the financial management. He called on the need to expedite in the PFM reforms at all levels of the government.
4.0 Agenda item 2: Adoption of the Agenda
Members went through the agenda items presented and two agenda item (i) PAF 2012 and (ii) TORs for the new PFMRP Secretariat were added under AOB. There after the agenda was adopted.
5.0 Agenda item 3: Confirmation of Minutes and Matters arising from the 23rd November, 2011 JSCmeeting
5.1 Confirmation of the Minutes
- The meeting was guided to review the minutes page by page and minor corrections were made.
- The Chair pointed out that a list of those expected to attend and did not should appear under absentees in the minutes and,
- Minutes were confirmed as true reflections of the last meeting.
5.2 Matters Arising from the Previous JSC Meeting
5.2.1:The meeting was informed that DPs met with KRA leaders, discussed and agreed on M&E matrix and milestones and final PFMRP IV strategy with M&E framework was ready for approval.
5.2.2:The JSC meeting was informed that DPs and GoT made a joint PFM presentation during GBS annual review meeting.
6.0 Agenda item 4: Issues from Working Group held on 2nd May, 2012 for approval and noting
Issues for approval:
6.1 Final PFMRP IV Strategy
The meeting was informed that the PFMRP IV strategy is at its final stages of completion together with the M&E. The remaining work was to fine-tune the document andbe finalizedby 25th May 2012.
6.2 Launch of PFMRP IV
Proposal to launch PFMRP IV Strategy was presented for discussion and approval. It was agreed that the launching be on 16th June 2012 in Dodoma during Budget Parliamentary session so as to involve more stakeholders.
It was pointed out that preparation and logistics for launching have to take into consideration availability of the Top Government Officials particularly the Prime Minister (PM) who was earmarked to officiate the launch. The programme manager was requested to check the schedule of Parliamentary meetings in Dodoma and ensure that the PM gets notification on time. Confirmation of the Bunge session time table should be done by communicating with the Bunge Office.
6.3 Retrospective approval of second release
The meeting was informed that the Government has requested for approval of release of funds from DPs through exchange of letters and approval have been obtained. The JSC was requested for a retrospective approval of a total amount of Tshs 3,291,555,750 (US$ 2,057,222) to components foractivities planned up to June 2012. The approval was granted with the following observations:
- Components were advised to take stock of the remaining activities to the end of 2011/12 FY, and establish what can be undertaken in the remaining period and any balances of funds after 30thJune 2012 should be returned to the Basket Fund Holding Account; and
- Undertaking of new activities proposed by some of the components (MOHSW & MEVT) was not approved due to the short period remaining to close the financial year.
6.4 Annual Work plan and Budget 2012/13
6.4.1It was reported that the AWP&B was prepared as per the government Plan and Budget Guidelines for 2012/13 – 2016/17.
6.4.2Annual Work plan and Budget for FY 2012/13 was presented and discussed. The JSC approved a total amount of Tshs. 33,597,704,853 for the FY 2012/13. This amount includesGoT funds of Tshs 16,250,000,000, Project funds of Tshs 3, 996,904,853 and Basket funds of Tshs 13,350,800,000.
6.4.3The following commitments were made byDPs and GoTfor PFMRP IV first year of implementation;
DONOR / AMOUNT IN (US$’000,000’)DFID / 3.20
KFW / 0.92
Canada / 1.00
World Bank / 0.80
DANIDA / 2.19
Ireland / 1.34
AfDB / 1.74
Sub Total / 11.19
GoT / 10.50
Grand Total / 21.69
6.4.4It was noted that the amount was not enough to meet implementation of the earlier planned milestones during the FY 2012/13 and hence some of the activities were pushed for next financial year.
7.0 Agenda item no 5: For noting
7.1 Joint Supervision Mission Report
The meeting was informed that a joint supervision mission for PFMRP III was conducted in September 2011and the programme was assessed as “Satisfactory”.
7.2 PFMRP IVOperations Manual and MoU
7.2.1. The meeting was informed that the documentswere at advanced stage of preparation, and there was a needfor fine-tuning.
7.2.2It was agreed that theOperations Manual and MoU be finalized by 25th May 2012 and approval of the Operations Manual should be through exchange of letters.
7.3 Midyear Progress Report
The JSC noted that the midyear progress report needs to be reviewed by DPs and comments be incorporated. It was also agreed that approval to be through exchange of letters
8.0 Agenda item 5: AOB
8.1 PAF 2012
The meeting was informed that the development of PAF 2012 was in progress which currently contains 5 KPAs and tentative milestones for three years. It was pointed out that CPAD and ACGEN should review assessment criteria for PAF 2012 and PPRA was advised to prepare new indicators.
8.2 TORs for PFMRP IV
The meeting noted that ToRs for PFMRP IV Secretariat have been prepared and shared. Comments on ToRs for the newly introduced posts of the Communication Specialist and PFM Advisor were made by the DPs and communicated to the Government. However, it was advised that these ToRs be finalised before 11th May, 2012.
9.0 Agenda Item 6. Closing the Meeting
The Chairperson declared the meeting closed at 04: 30 p.m by thanking all members for active participation and valuable contributions.
Chairman…………………….. Secretary…………………………
Date……………………. Date……………………………..
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