Rotary Club of Newark

Club CouncilMinutes of meeting on

21stApril 2011 at The Forge

Status note: These minutes are draft until approved at the next meeting. If amendments are made they will be referred to at the next meeting. The minutes on the web site will always be the draft minutes and may exclude attachments that make the file size too large. If necessary the reader should therefore refer to the following meetings minutes or speak to the chairman. The Chair will sign as record the(hand) amended minutes (if there are amendments).

Action
1 & 2 / Present:Jenny Gadsby, Peter Heard, Nigel Holt, Malcolm Humphries, John Marshall,Denis Power-Neads (Chair),David Pattinson, David Shannon
Apologies:Michael Ross Sergeant,Ivor Walker, Mike Wright / N/A
3 / Previous minutes. Approved with change to Health and safety (satisfactory letter received back from Red Lion) and PHF (procedure agreed and to be reissued by DPN – this was done). / N/A
4 / Matters arising.
  • PHF. NH advised of concern raised by Peter Hall on new PHF procedure. Council felt it was a matter for Council and not full membership. However DPN will talk to PH.
  • New procedure to be put in Standing Orders.
  • Collection for Japan disaster to be sent to Japan Appeal Fund (exact body to be identified).
  • New members. Club to pay first lunch and subsequent lunches to be sorted out between sponsor and potential new member. NH to ensure D Hall / Peter Saul situation with Mike Wright and to include in Standing Orders
/ DPN
NH
DP
NH
5 / Correspondence.
  • Letter received from Sam Irving discussed. Resignation accepted with regret and DPN will officially respond.
  • It was recognized that the Club was slow to respond to this situation. Changed rules and lack of procedure had hampered. Revised rule and procedure to be drafted by NH, agreed DPN / MH issued to M&S and Council for comment and issued to members for referral at next meeting. PH advised we cannot deviate from Std Club Constitution.
/ DPN
NH
6 / Treasurers Report
  • Noted that final payment from IW year now paid.
  • £50 uncashed cheque for Trike will not be reissued but written back.
/ DP
7 / Committee Reports
Membership and Services
  • Attendance is an issue with 1 member. DPN has already spoken. Will bring focus on this once item 2 in 5 dealt with.
  • Agreed to invest in 2 pull up banners tailored for the Club at £85 each. But content yet to be agreed.
  • JG will check if her client can better offering.
  • Dress code confirmed at smart casual. Ties and jackets not required (therefore removing jacket permission not needed) but no jeans and t shirts. NH to write into Standing Orders.
/ N/A
MH
JG
NH
International
  • No meeting to report on but noted that Singen preparations are progressing and information requested by District is in process of being compiled.
/ PH
Vocational
  • Govt funding for Life Caravan has been cut and D Strange of Castle had approached concerning possible support. As this is one of DPN’s charities we can assist (see AOB)
/ N/A
Community
  • Louise Girling has approached Beaumond House to nominate candidates. Candidate will be identified ready for 6 June meeting. If this procedure does not work we will revert to asking members next year.
  • P Hall has advised he has arranged for last years winner to attend on 6 June to hand back salver and receive replica which PH has. JG / LG to coordinate.
/ JG / LG
MH
JG / LG
Fund Raising
  • Next event is Collingham Garden Lunch . matters in hand.
  • Ferret racing has been booked for 19/5/2012
  • Council need to understand plans for Swimarathon and Castle involvement. Also need to review results for Childs Play.
/ IW
8 / Other Standard Items
  • Health & Safety. No action.
  • Equality and Diversity. No action.
  • Vulnerable persons. No action.
/ N/A
9 / AOB
  • Cleo Mahes Fund. Council thank Alan Haines for continued excellent management and accept direction of change proposed by AH as and when he decides. Specifics to be resubmitted to Council at that time. NH to advise AH.
  • DPN charities. DP confirmed £3,000 was available for these (£1,000 each). These will be presented on 6 June. DPN to arrange for receiving guests to attend. MH to arrange for Mary pay to defer to later in (calendar) year.
  • Lunch account. Noted and approved that Ian Glenny will replace Mike Wright on Club Lunch Account.
/ AH
NH
DPN / MH
N/A
10 / Next Meetings
  • 19th May
  • In waiting 16 June
/ All
New cttee
11 / Our thanks to Val for excellent hospitality and sustenance.

NH

April 22 2011