Indiana Youth Soccer Association

Treasurer

Job Description

Title: Treasurer of the IYSA Board of Directors

PURPOSE:

The IYSA treasurer, jointly with the assistance of the finance committee and state office staff, ensures that current records are maintained, reflecting the financial condition of IYSA. These records will include cash, outstanding advances, investments, accounts receivable and other assets, accounts payable, and fund balances (net assets).

KEY RESPONSIBILITIES

Control all IYSA funds.

  • Participate in the preparation of the budget.
  • Serve as the chair of the finance committee.
  • Ensure that accurate books and records on financial condition are maintained.
  • Ensure that the assets are protected and invested according to corporate policy.
  • Ensure that IYSA complies with corporate and statutory reporting requirements.
  • Ensure that comprehensive financial reports to the board are prepared in a timely and accurate manner.
  • Ensure that the complete records of the organization are available to the individual or individuals preparing the annual financial statements.
  • Performs all duties incident to the office of the treasurer.

REPORTING:

The treasurer reports to the President and to the IYSA Board of Directors.

SUPPORT

The treasurer is supported by the finance committee, and the Executive Director and State Office Manager (bookkeeper). IYSA will also retain an outside consultant firm to review periodically the IYSA fiscal policies procedures. IYSA will also retain an outside auditing firm to perform an annual audit.

TIME COMMITMENT:

As required to accomplish major duties.

REQUISITE QUALIFICATIONS

The treasurer must display a commitment to IYSAand an understanding of the IYSA organization and its principles, mission, goals, services, and the responsibilities and relationships of governance and management and paid and volunteer staff.

The treasurer must also display the following:

  • An understanding of needs for IYSA services, as well as the financial and human resources.
  • An understanding of the record keeping, accounting systems, and financial reports.
  • An ability to work with the accountant or bookkeeper, and auditors as necessary.

LEADERSHIP DEVELOPMENT OPPORTUNITIES

The treasurer should have the opportunity to attend and to participate in training courses, conferences, and seminars as appropriate.

Requirements

  • Knowledge of the organization and personal commitment to its goals and objectives.
  • Understanding of financial accounting for nonprofit organizations.

Responsibilities

  • Serves as financial officer of the organization and as chair of the finance committee.
  • Manages, with the finance committee, the board's review of and action related to the board's financial responsibilities.
  • Works with the Executive Director and State Office manager (bookkeeper) to ensure that appropriate financial reports are made available to the board on a timely basis.
  • Assists the Executive Director in preparing the annual budget and presenting the budget to the IYSA Board of Directors for approval.
  • Reviews the annual audit and answers board members' questions about the audit.

From The Finance Committee, by Norah Holmgren, NationalCenter for Nonprofit Boards.

RESPONSIBILITIES:

  • Review the monthly computerized financial report, compare expenses with budgets and income, identify and anticipate problem areas and work with the finance committee and/or board members to correct those problems.
  • Assist board members and committee chairmen with appropriate financial matters.
  • Assist with the development of a balanced budget.
  • Prepare and present appropriate reports.
  • Answer correspondence related to IYSA financial matters, as appropriate.
  • Communicate financial information to organization's members.
  • Assist with the process of audits.
  • Prepare a treasurer's report for the IYSA Annual general Meeting.
  • Oversee the financial aspects of board decisions.
  • Work to maintain a strong financial position.
  • Work with organization and the corporate accountant to develop a long-term financial strategy.
  • Work with the auditor and organization in assessing the annual financial condition of the organization.
  • Serve as a member of the strategic planning committee.
  • Annually review and revise, as needed, budget preparation materials.
  • Annually review and revise, as needed the treasurer's and finance committee policies and procedures.