Meeting Minutes

Officers Meeting

November 24, 2008

1:00pm

Social Committee

The shotgun shooting outing was discussed and will be on March 28, 2009. Jacob has talked to the Trap and Skeet Club and has obtained permission for use of the range. The social committee will plan the meeting in February.

The Surveying Museum trip will be on March 7, 2009. The Social Committee will plan this trip in February.

The Ski Trip was discussed and will be on February 7, 2009. Jason Gaspar will help the social committee in the planning of this event. It was decided that the club will pay the lift tickets for members of the club. The Social Committee will have this event planned by the January General Meeting so that a sign-up sheet can be distributed to the general membership.

It was decided that a golf outing will coincide with the April End of the Year Banquet. The golf outing will be planned in March.

The second Pub Traverse will be planned in March and will be scheduled for a Saturday in April.

Convention Committee

The State Convention was discussed at great length during the meeting. It is scheduled for January 16-18. Melonie will e-mail reminders to the general membership about this event and will provide a sign-up sheet that will be passed around at the next General Meeting. The sign up sheet should include name, address, and e-mail address.

January 16-18

1.  Email members

2.  Sign up sheet at next meeting

3.  ALUMNI ROOM

  1. Meet with Johnson ASAP
  2. CD
  3. Need food, slideshow (Jacob has already), funding etc.
  4. Jacob wants to blow people away with “coolness” of this what ideas are mind blowing?
  5. Need to contact BOD/Hotel to see what we need to do about tables, need more information on options, also do we need to provide a computer and projector?

4.  Travel Planning form

5.  Cars? Are we going to rent purdue vehicles?

6.  Reservations

  1. Jacob or Gaspacho in charge of completing them
  2. We don’t need to sign up now for the seminars we want to attend

7.  Need to produce a schedule for workers

  1. We need at least one person at every seminar
  2. We need at least one person at our booth at all times

8.  Booth

  1. Where are we at with the booth
  2. Are we going to use the one we used for the engineering fair
  3. What else can we add
  4. Letters
  5. Merchandise which means we need ‘seed’ money for change
  6. Any ideas?
  7. Transportation for booth

National Convention

February 20-23

1.  Email members

2.  Sign up sheet at January meeting

3.  Travel Planning form

4.  Cars? Are we going to rent purdue vehicles?

5.  Are we going to fly?

6.  Need to decide and what is the difference in price?

7.  Reservations

  1. Jacob or Gaspacho in charge of completing them after we find out who signs up to go in Jan.

8.  Booth and are we going to have one?

9.  PRICES PRICES PRICES

  1. Travel
  2. Lodging
  3. Reservations
  4. Food (per diem)
  5. Anything else you can think of

Student Completion

http://www.nspsmo.org/news_events/competitions.shtml

Field Competition Sections

1.) SLIDE RULE

2.) SUBTENSE BAR

3.) TAPING REDUCTION / CORRECTIONS

4.) READ TRANSIT VERNIERS

5.) LOGARITHMS


-Can we bring our own subtense bar to the competition?

- I see no reason you can't bring your own subtense bar.
-If not, will we be able to practice with the given subtense bar before the
competition?

- Yes, you will be able to practice with the one provided in advance.
-Will we be using the slide rules we bought from the museum/bring with us for
the competition or will slide rules be provided to us?

- You will be expected to have your own slide rules.
-Will we be measuring our own line with a steel tape and need to bring one with
us?

- You will not actually measuring a line with a steel tape. You will be
solving taping problems involving slope and temperature.
-Is setting up the Wild T-2 theodolite part of the 20 minute time limit for the
subtense bar exercise?

- Yes, set up is part of the time. If the number of teams permits we may
extend the time by 5 minutes or so, but that won't be determined until I know
the number of teams participating & time constraints.
-Is there a certain orientation our poster needs to be (portrait or landscape)?

- Poster orientation is entirely up to you.
-Do we need to send the poster with our paper, bring it with us to the
competition, or send it at another specified time?
- Poster delivery is not set yet. I'll make the determination of when I need
them in relation to the competition, exhibit hall hours, judges need to review,
and team arrival schedules. I'll announce after the first of the year.
Regarding to the substance bar exercise, in the problem which corrections are
going to be applied if any?
And I imagine that there is going to be a field exercise and then time for the
problem exercise solution. Is the total time 20 min or are these divided times?
1.) As to corrections, appropriate use is what is required.
2.) The time will only apply to the "field part". Any calculations will be
after that.

Public Relations

Speakers for Meetings

Need to start setting up for January Speaker soon

County Surveyor-Didn’t respond to me

Melonie and one of her contacts

FALK – Industrial Measurements

Resume Book

Where are we at?

Deadline for printing needs to be set

Write a cover letter?

Give Cunningham Gifts

Next class PC gets a shirt or hat for speaking

Treasury

Money??

What we got

Merchandise

What did we order and do we need more

Travel Planning Forms

We need them for all sorts of stuff

Fundraising

Ideas?

Profits for things we sell

$750 a month where are we at with this?

Presidential Stuff

Mailings

Sent out 500 Letters

Updated the sending list for returned letters

Someone with a car needs to take the stack of envelopes to the post office

BOD Meeting

Missed the last one

BOD seems concerned with our progress on the Alumni Room

In all honesty I don’t think that they have any faith in us and think that left on our own we will not do an adequate job. I have really been talking up our club and our officers to the BOD and I don’t want to look bad. We need to try our best to make the Alumni room, our table, and our behavior at the convention acceptable. We will be in the spot light and it’s our chance to shine.

Purdue Functions

I keep throwing away stuff Purdue sends me about our club participating in stuff we don’t need to for example ethnic heritage fair.