DRAFT Nags Head Board Meeting Minutes

February 10, 2003

DRAFT TOWN OF NAGS HEAD

BOARD OF COMMISSIONERS

ADJOURNED REGULAR SESSION

February 10, 2003

The Town of Nags Head Board of Commissioners met in the Board Room at the Nags Head Municipal Complex at 7:30 p.m. on Monday, February 10, 2003.

COMRS PRESENT: Mayor Robert Muller; Mayor Pro Tem George Farah III;

Comr. Doug Remaley; Comr. Anna Sadler; and Comr. Brant Murray

COMRS ABSENT: None

OTHERS PRESENT: Town Manager Webb Fuller; Deputy Town Manager Rhonda Sommer; Attorney Tom White sitting in for Town Attorney Ike McRee; Tim Wilson; Charlie Cameron; Butch Osborne; Dave Clark; Jim Northrup; Don Bailey; Dr. Delana Phillips; Patti Schwartz; Kevin Schwartz; Cliff Ogburn; Sammy Smith; Matt Artz; and Town Clerk Carolyn Morris

Mayor Muller called the meeting to order at 7:30 p.m. He noted that Attorney Tom White was sitting in for Town Attorney Ike McRee.

REVIEW OF REQUESTS FOR LEASE OF FORMER OUTER BANKS MEDICAL CENTER BUILDING

Mayor Muller briefly reviewed the requests received by the town to lease the former Outer Banks Medical Center (OBMC) building. He stated that he had received an inquiry from the College of the Albemarle which was subsequently withdrawn pending a discussion with Dare County.

Mayor Muller reported that the following proposals had been received:

- Town of Nags Head - Ocean Rescue housing

- County of Dare, Parks and Recreation – Recreational programs

- Care-A-Van Family Practice and House Calls – Community Family Medical and Education Center

- Mighty Wind United Methodist Church – Office space

The proposals presented are attached to and made a part of these minutes as shown in Addendum “A”.

Mayor Muller noted that present tonight on behalf of the proposals were staff, Dr. Delana Philips from Care-A-Van Medical Center, and Cliff Ogburn, Director of Dare County Parks and Recreation.

Mayor Muller asked Town Manager Fuller about the use of the Jennette’s Pier cottages for lifeguard housing. Town Manager Fuller said that the cottages are to be painted, furnished, installed with new HVAC/heat pump units and can house up to 15 lifeguards.

Comr. Remaley questioned what would have to be done to bring the former OBMC building up to current building code standards. Public Works Director Dave Clark explained that the following is needed: a new roof, new heating/air conditioning units; some plumbing repair and maintenance, and the removal of spilled chemicals.

Cliff Ogburn, Director, Dare County Parks and Recreation; said that he would like to expand the Parks and Recreation programs that are being offered to youth; there is a need for a year-round facility with specific programs to include gymnastics, dance, wrestling, aerobics, and the 4-H after-school program; he is using the Youth Center for these programs but it was not built for these types of activities; he noted that he has not yet evaluated the costs to repair the building.

Dr. Delana Philips would like to use the building for a medical center as it was previously used; plans for the building have been difficult to locate; her understanding is that to use the building some cosmetic and maintenance work on the heating/air conditioning units are needed; she does not have a cost estimate yet; she would like to provide a medical center to be used by those with little or no health insurance; she is concerned about some of the deficiencies that have been identified in the Dare County Report such as more deaths in Dare County from lack of screenings; she would like to focus on the areas in the community where needs are not currently being met.

Comr. Murray said that he is impressed with the Dr. Philips’ plans; he confirmed with Dr. Philips that she would need the use of the entire building eventually.

Comr. Sadler questioned the office hours; Dr. Philips responded that the hours and days would grow and change with the practice. It would begin with limited hours and expand as capable.

Mayor Muller said that he does not feel the Board has a consensus at this time for the use of the building.

Comr. Murray would like to begin talks with Dr. Philips to establish a Memorandum of Understanding (MOU) for the medical clinic; he feels the medical clinic is the right thing to do with the building.

Attorney Tom White explained that each proposal calls on a different part of the State Statute with specific requirements.

Comr. Sadler suggested that the Board first come to a consensus on the building and then work on the business end. She does not want to delay the process and feels something needs to be done with the building as soon as possible. A family medical practice is her first choice but she wants to make sure the town meets the clinic’s expectations and that the clinic meets the town’s expectations for at least a specific period of time.

Mayor Pro Tem Farah stated that he wants to make sure the town is taking care of its needs first before leasing the building to another entity.

Mayor Muller would like to see discussions take place with Dr. Philips concerning the use of the building as a medical facility; he does not want to dismiss other needs and also noted that the issues mentioned by attorney Tom White need to be reviewed.

Kevin Schwartz, Nags Head resident who lives in neighborhood of OBMC building; he has no issues with a medical center building in his neighborhood but he would have considerable concern about lifeguards being housed in the building; in addition, he noted that the building was already built for a medical center and can be moved more easily into that type of purpose than any other.

It was Board consensus that Comr. Murray meet with Dr. Philips’ Care-A-Van staff and the town attorney to discuss all details/issues associated with the conversion of the former OBMC building to the Care-A-Van Family Practice medical clinic.

It was Board consensus that Mayor Pro Tem Farah meet with Town Manager Fuller and staff to discuss all details/issues associated with the conversion of the former OBMC building to lifeguard housing and to include information from the report on the North Fire Station which is expected at the end of this week.

Mayor Muller directed staff to include the discussion of the lease of the former Outer Banks Medical Center building on the March 5, 2003, Board agenda.

TOWN MANAGER FULLER – FEBRUARY 5, 2003, BOARD OF COMMISSIONERS MEETING NOT AIRED ON GOVERNMENT ACCESS CHANNEL LAST WEEKEND

Town Manager Fuller noted that the February 5, 2003, Board of Commissioners meeting was not aired on the Government Access Channel (GAC) last weekend; tapes were delivered to Dare County but the person responsible for airing the tapes did not know they were Nags Head Board meeting tapes so did not run the tapes. He reported that the meeting will be aired on the Government Access Channel this coming weekend, February 14th and February 15th at 12:00 noon and 7:00 p.m. on both dates.

TOWN MANAGER FULLER – POLICE INCIDENT

Board members did not request any additional update on today’s police incident involving a high speed vehicle chase that started in Kill Devil Hills and ended in Nags Head.

TOWN MANAGER FULLER – NC DOT BYPASS REPAVING

Town Manager Fuller informed the Board that there are ongoing issues concerning the NC DOT US 158 bypass repaving project.

Public Works Director Dave Clark stated that the NC DOT trucks have been unable to work because the temperature has to be above 50 degrees in order for the road mixture to set; he stated further that a lot of the work already done in some areas is starting to come apart because temperatures were not high enough and those areas will have to be re-milled and re-filled before final paving. In addition, Mr. Clark reported that he was informed by NC DOT that culverts under the bypass will have to be replaced which will require the temporary re-routing of traffic. A proposal from Barnhill Contracting is due to NC DOT for the temporary re-routing of traffic. He emphasized that staff cooperation will be required for the safe and efficient re-routing of traffic.

Town Manager Fuller noted that the completion dates for the project has now been pushed back but actual dates have not yet been set.

MAYOR MULLER – DARE COUNTY BEACH NOURISHMENT COMMITTEE MEETING

Mayor Muller noted that the Dare County Beach Nourishment Committee meeting will take place tomorrow, February 11, 2003, at 1:30 p.m. at the Kill Devil Hills Town Hall.

MAYOR MULLER – TOWN HOLIDAY ON MONDAY, FEBRUARY 17, 2003

Mayor Muller reported that Monday, February 17, 2003, is a holiday (President’s Day) and town offices will be closed.

MAYOR MULLER – CIP WORKSHOP SCHEDULED FOR THURSDAY, FEBRUARY 13, 2003

Mayor Muller reminded Board members of the next scheduled CIP Workshop on Thursday, February 13, 2003, at 7:30 p.m. in the Board Room. The workshop will include discussions on Public Safety and Planning CIP requests.

COMR. SADLER – PERSONNEL COMMITTEE

Comr. Sadler stated that she was absent from the February 5, 2003, Board meeting when the Personnel Committee presented recommended updates to the Personnel Policy. She passed on to Board members that several department heads have expressed to her their appreciation of the Board’s adoption of the Personnel Committee-recommended employee package.

COMR. SADLER – ST. ANDREWS BY THE SEA SPAGHETTI DINNER

Comr. Sadler noted that the St. Andrews-By-The-Sea Episcopal Church spaghetti dinner took place tonight.

AUDIENCE RESPONSE

No one spoke during Audience Response.

ADJOURNMENT

MOTION: Comr. Murray made a motion to recess to a CIP Workshop to discuss Board of Commissioners, Administration, and Multi-Departmental requests and to enter Closed Session to discuss the Town Manager’s Review and then to adjourn to a CIP Workshop on Thursday, February 13, 2003, at 7:30 p.m. in the Board Room to discuss Public Safety and Planning requests. The motion was seconded by Comr. Sadler which passed unanimously. The time was 9:17 p.m.

OPEN SESSION

After the CIP Workshop, the Board re-entered Open Session at 11:15 p.m.

MOTION: Comr. Murray made a motion to adjourn to Thursday, February 13, 2003, at 7:00 p.m. in the Board Room to enter Closed Session to discuss the Town Manager’s review. The motion was seconded by Comr. Sadler which passed unanimously. Mayor Muller stated that CIP discussions concerning Public Safety and Planning will take place at 7:30 p.m. when the Board recesses after the Town Manager’s review. The time was 11:17 p.m.

______

Carolyn F. Morris, Town Clerk

Approved: ______

Mayor: ______

Robert W. Muller

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