Contracts Specialist

If you enjoy teaming up with top talent, strong processes, and robust technology then you'll enjoy PRO Unlimited as we continue our investment in People, Process, and Technology. PRO Unlimited, a global consulting firm supporting contingent workforce management, is currently recruiting for the position of Contracts Specialist.

PRO Unlimited introduced the first purely vendor neutral model for managing the contingent workforce in 1994 and continues to be an industry leader servicing our global clients throughout the US and in more than 50 countries. Managed Service Providers (MSP) today capture 50% of the more than $1.0 Trillion in temp and contractor spend, a percentage estimated by analysts to experience double-digit growth annually for the next decade.

Position Summary

This position requires full contract administration responsibilities with limited supervision. These responsibilities include negotiating and administering contracts between PRO and staffing agencies, payrollees, and independent contractors on behalf of PRO’s clients, advising management as to the company's contractual rights and obligations, and maintain negotiation and certification records.

Position Summary

  • Create and update PRO contract templates and client specific templates (MSA, ESA, CCSA, CWSA, etc.)
  • Lead contract negotiations with suppliers (CWSA), payrollees (ESA), ICs (CCSA) ensuring that compliance isachieved and consistency of contractual obligations are met
  • Independently draft amendments to MSA, CCSA, ESA, and CWSA
  • Lead contract escalations with client and PRO’s Sr. Management/General Counsel
  • Prepare final contract (CWSA, ESA, CCSA) for execution process once negotiations are complete
  • Responsible for contract life cycle for numerous client accounts and directly works with external customer/end user client
  • Ensure Contracts Coordinator issues contracts to suppliers and clients in a timely manner and finalized in accordance to department SLAs/SOPs
  • Responsible for ensuring all checks and balances are met with the Contracts Coordinator for all supplier related items, including, but not limited to peer review
  • Has ownership responsibility to entire process, including dotting line management of Coordinators over the process
  • Act as alternate in preparing supplier agreements for supplier’s review and collecting Certificate of Insurance, if needed
  • Responsible for reviewing, modifying and finalizing all on-boarding/off-boarding documents (i.e. background screening/drug testing release forms, client policies and procedures, Employee Handbook, etc.)
  • Maintenance of Certificates of Insurance from suppliers with active contracts ensuring up-to-date certificates are on file
  • Has full ownership of the entire relationship/management of suppliers and external customers
  • Provide ongoing support to the department/company, including, but not limited to, leading special projects, reporting, distribution of contract templates to sales, SOP updates, etc.
  • Collaboratively work with Implementations during the implementation of new clients
  • Extensive knowledge of supplier set-up and maintenance of supplier information in WAND
  • Update departmental reports, including the contract database, Supplier Status Report, RFI Status Grid during client implementations, Contract Start/End Date Report, etc.
  • Draft and maintain SOPs for the different areas of contract management
  • Provide back-up support, if needed, to set-up and maintain supplier records in WAND

Minimum Qualifications

  • Must have good negotiation and organizational skills
  • Must be able to accurately proofread, with a detailed eye, for grammatical and formatting errors
  • Demonstrated ability to create documents appropriate to all levels of staff and audiences and to write legal terms in plain English
  • Demonstrated ability to successfully manage multiple deadline projects while producing quality product within departmental and organization's quality standards and strict deadlines
  • Demonstrated ability to use excellent analytical skills on complex projects, by identifying key business issues and development of appropriate action plans
  • Ability to work well with others, both internally and externally, and at different levels of management
  • Must be detail oriented, a critical thinker, and a good problem solver
  • Consistently exhibits friendly, positive, and professional customer service, both internally and externally
  • Strong multi-tasking and time management/project management skills are critical
  • Demonstrated ability to proactively and professionally collaborate effectively and efficiently with all levels of personnel, both internally and externally
  • Exhibits excellent judgment in communication with regard to timing, circumstances and audience
  • Demonstrated ability to adhere to organizational and departmental standards and policies
  • Good data entry skills (alpha & numeric) with accuracy

Must have a working knowledge of MS Office Suite, Internet, fax, copier, phones and other office equipment needed for the position function

We offer a comprehensive benefits package. Salary is commensurate with experience. An Equal Opportunity Employer/M/F/D/V.

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