How to Insert a Row Or Column

Microsoft Word XP

Steps to insert a Table:

1
2
3

How to insert a Row or Column:

How to delete a Row, Column or cell:

How to align text within a cell:

Adjusting Column width:

Steps to add Borders and Shading:

Label the options for the following dialogue box:

How to align a table:

How to Split cells:How to merge cells:

Writing Vertical text: How to Hide Gridlines:

Find out what the following icons do and where to locate them:

Icon / Function

Text Formatting:

Many options (font, font style, size, single underline) are available on the Format Toolbar.
For other options (superscript x2, subscript x2, special underline, etc.) choose FormatFont from the menu bar and select the required option.

Typing CONVENTIONS

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How to add a page break:

Steps to format paragraphs:

Complete the options for the Paragraph Dialogue Box:

NEVER use the TAB key to apply First Line Indent!

Printing your work:

Before printing a document you must change the paper size to A4.

Setting the page size and orientation:

Steps To Print A Document:

Steps to add a picture:

A) Form Clip ArtB) From File

How to modify a picture: (Crop or Cut a Picture, adjust contrast, brightness)

To Change the layout of a picture: (Format a picture)

Adding a header or footer:

Name and explain the purpose of each button in the header and footer Toolbar:

Button / Name / Purpose

TEXT ENTRY AND EDITING:

Insert Mode : ………………………………………………………………

Overtype Mode :…………………………………………………………….

To Switch from one mode to the other: ……………………………………… ………………………………………………………………………………………………….

Press “ENTER” only when you start a new paragraph.

Backspace and Delete Keys:

Backspace Key: Delete Key:

How to check your spelling and grammar:

How to use the thesaurus:

How to change the language:

Using the Word Count Tool:

To modify the measurement unit:

Block Actions on Text:

How to create a bulleted or numbered list:

1------

2------

3------

4------

How to create a outline numbered list:

Explain the use of these icons:

How to Find text:How to Replace text:

List and explain the options:

They are pre-set locations on the display screen to which our cursor will move to when we press the Tab key.

How to create a tab key:

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How to remove a tab key:

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How to create multiple columns

How to Dropa Capital Letter

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CHECKLIST

It is recommended that all pupils use this checklist once they have finished their word processed project or piece of work:

Overall presentation (folder or folio to attach pages)

Cover or at least a page with name & title in front

Index if required

Spelling: Have you spell checked for spelling and grammar mistakes?

Typing conventions: remember 2 spaces after full stop,

1 space after a comma. (See list for other typing conventions)

Alignment: normally justified

Indentation: generally First line of each paragraph

Spacing: we use 6 ptsbefore and 6 ptsafter each paragraph

Header: Full Name; class or title of work if required

Footer: Page number

Margins: both margins should be equal width all along

Consistency:be consistent with the style of your workthroughout (use same font, font size, style for headings, etc)

Exercise I:

1)Create the following tables:

COMPUTER TERMS

TERM / MEANING
ROM / READ ONLY MEMORY
A computer’s permanent memory, whose contents cannot be changed
RAM / RANDOM ACCESS MEMORY
The memory used to store programs being run on the computer
Operating System / The program that enables a computer to function.
Bit / A digit of binary information (1 or 0). / 1 / High voltage
0 / Low voltage
Byte / A piece of data consisting of eight bits.
Megabyte / One million bytes.
Modem / A device that allows computers to share information via a telephone network.

Backing Storage Devices

Device / Description / Capacity / Image
Floppy Disk / A magnetically coated disk used to store data. / 1.44 MB /
Hard Disk / A rigid magnetic disk which provides more storage. / 20 MB
CD-ROM / Compact disk read only memory / 650 MB /
DVD / Digital Versatile Disk / 4.7 GB
Zip Drive / Used to backup Hard drives / 100 MB /

Exercise II:

National Library /

Book Record Card

Control Code

Title

Author

Publisher

Year

Edition N°

Location / Hall / Topic
(mark with x) / Mathematics / History
Row / Foreign Lang. / Geography
Sector / Literature / Art
Shelf / Politics / Technology
Position / Economy / Science
Business / Medicine

To be completed when the book is borrowed:

Member Number /

Name

/ Date borrowed / Date
returned
National Library / Authorised signature.

Exercise III:

ASSESSMENT RECORD

Assignment / Element of Certification / Assessment Objectives
1. Database /  /  / 
1.1 / 1.2 / 1.3 / 1.4 / 1.5
 /  /  / 
1.6 / 1.7 / 1.8 / 1.9
Date Assignment Completed / __ /__ /__
2. Spreadsheet /  /  / 
2.1 / 2.2 / 2.3 / 2.4 / 2.5
 /  /  /  / 
2.6 / 2.7 / 2.8 / 2.9 / 2.10
Date Assignment Completed / __ /__ /__
3. Word Processing /  /  / 
3.1 / 3.2 / 3.3 / 3.4 / 3.5
 /  /  /  / 
3.6 / 3.7 / 3.8 / 3.9 / 3.10
Date Assignment Completed / __ /__ /__
4.Graphics /  /  / 
4.1 / 4.2 / 4.3 / 4.4 / 4.5
Date Assignment Completed / __ /__ /__
5.Integration /  /  / 
5.1 / 5.2 / 5.3 / 5.4
 /  /  / 
3.6 / 3.7 / 3.8 / 3.9
Date Assignment Completed / __ /__ /__

Exercise IV: Wrapping text

Copy the following text:

Basically, volcanoes erupt because of pressure that builds up under the Earth's crust. Underneath the hard surface of the Earth there is a hot liquid rock called magma. Sometimes this magma gives off bubbles as a result of chemical interactions. These bubbles become trapped between the liquid magma and the hard outer crust of the Earth. If they build up for too long and can't escape, sometimes they explode.

Repeat the text 3 times using copy/paste and insert a picture.

Exercise V: Copy the following text: Font: Tempus Sans ITC

An earthquake occurs when the crust of the earth trembles or shakes. Where the earth’s tectonic plates collide, huge amounts of energy push rock against rock. In some places the plates slide over each other little by little, put in other places they get stuck.

For years, and even decades, the pressures pushing the plates build up. Then, quite suddenly, the pent-up energy is released. The plates slip over each other sending shock waves of energy in all directions. When these waves reach the surface they are felt as earthquakes.

The force of an earthquake is measured on the Richter scale. Every point on the scale is a 10 fold increase on the point below. The Mercalli scale can also be used to measure earthquakes but rather than force it measures the effects. The force of an earthquake is recorded on a seismometer.

The Richter scale:

0 / Possible effects
1
2 / Normally only detected by instruments
3
4 / Faint tremor, little damage
5 / Structural damage to chimney pots
6 / Distinct shaking, poorly built houses collapse
7 / Major earthquake, large concrete
8 / Buildings destroyed
9 / Ground shake, fissures open up

Exercise VI:

Open the file Earthquakes. Rename it as Eathquakes2. Underneath the table copy the body text, image and table again.
Delete the image. Change the style of the table.

The Richter scale
0 / Possible effects
1
2 / Normally only detected by instruments
3
4 / Faint tremor, little damage
5 / Structural damage to chimney pots
6 / Distinct shaking, poorly built houses collapse
7 / Major earthquake, large concrete
8 / Buildings destroyed
9 / Ground shake, fissures open up

Exercise VII: Use of drawing toolbar

Exercise VIII: Full practice Assignment

Enter the following text with an unjustified right margin and a justified left margin:

MILTON KEYNES

Milton Keynes is a new town in Buckingamshire. It differs from other new towns in that it was not planned as an enlargement of an already existing centre. Most UK towns grow when they have extra bits added on over time.

This is easy to see when you look at the transport network. This has been built with cars and buses in mind. Older towns had transport systems set out even before the advent of the car. It is straightforward to move from one part of Milton Keynes to another. There are so many different ways of getting from A to B and this makes for easy traffic flow and less congestion.

The roads are in a grid system. They are named and numbered. The vertical roads, running approximately north-south are called streets. The horizontal roads, running approximately east-west are called ways

The main transport routes in Milton Keynes are landscaped, giving the town a green image and at the same time screening the areas behind the roads from the noise.

Spell-check and proof read the document.
The body text must have a text size of 12 points and any font style. Justify the text.
Remember to apply all the typing conventions you know.
Centre and embolden the heading MILTON KEYNES. (font size= 14; font colour= red)
Insert a footer, which has the date on the left hand side and your name on the right hand side.
Insert page numbers at the top right of each page.
In the third paragraph, delete the sentence which begins They are named
From the second paragraph, move only the sentence which begins It is straightforward to so that it becomes the first sentence of the third paragraph. Change the font colour to red.
Add the following sentence in red to the end of the first paragraph

Milton Keynes is different since the majority of the town is modern and has been planned.

Replace the word transport with the word road wherever it occurs (three times in all)
Display the first paragraph only in double-line spacing.
Insert a clipart at the end of the document and adjust it to be 30% of its original size.
Copy the image next to it and adjust the size of the image to be 50% of the original size.

Exercise IX: Outline numbered

a)air balloon
b)jet
c)helicopter
d)jumbo

water

a)wind
i)schooner
ii)sailing boat
b)motor
i)submarine
ii)hydrofoil
iii)cruiser
iv)motorboat
c)hand
i)kayak
ii)canoe
iii)rowing boat

land

/ air

air balloon
jet
helicopter
jumbo

water

wind

?schooner
?sailing boat

motor

?submarine
?hydrofoil
?cruiser
?motorboat

hand

?kayak
?canoe
?rowing boat
land
A)Africa
Nile
4,145 miles
Niger
2,590 miles
B)South America
Amazon
4,000 miles

Paraná

2,485 miles
Madeira
2,013 miles / 1)Africa
a)Nile
i)4,145 miles
b)Niger
i)2,590 miles
2)South America
a)Amazon
i)4,000 miles

b)Paraná

i)2,485 miles
c)Madeira
i)2,013 miles

Exercise X: Convert text to table & Table to text

Copy the following text:

Store,Plastic Code,Plastic,Weight

9876,1,PET,46

3135,1,PET,22

6175,1,PET,42

4284,1,PET,37

7357,1,PET,36

3710,1,PET,35

7754,1,PET,7

9830,1,PET,24

6606,1,PET,5

1581,1,PET,39

9876,2,HDPE,52

3135,2,HDPE,8

6175,2,HDPE,40

Convert text to table
Insert a row between title and data and insert a blank column between each column. Merge the row and shade it.

Exercise XI: Find & Replace

Everybody, Somebody, Anybody & Nobody:

This is the story about four people named Everybody, Somebody, Anybody and Nobody. There was an important job to do and Everybody was asked to do it. Everybody was sure someone would do it. Anybody would have done it, but nobody did it. Somebody got angry because it was Everybody’s job. Everybody thought Anybody would do it, but Nobody realised that Everybody wouldn’t do it. It ended up that Everybody blamed Somebody when Nobody did what Anybody could have done.

Type in the following text and format it so it appears as shown.
Use the Find and Replace command to format the words: Everybody, Anybody, Nobody and Somebody in bold.
Use the Find and Replace command to format words Everybody in green , italic & Font size =18
Use the Find and Replace command to format Anybody in red, underlined, italic & Font size = 18
Use the Find and Replace command to format Somebody in blue, italic, bold & engraved.
Use the Find and Replace command to remove the underlining to the word Anybody.

Exercise XII: How to create an Index

a)Enter the following text, pressing the TAB key between columns.

b)Set Tabs Stops at 6cm for the Description and 12cm for the Page Number columns, choosing the correct alignment.

c)

Chapter...... Description...... Page Nº

I...... Information Technology...... 1

II...... Computers...... 8

III...... Keyboards14......

IV...... Storing Data...... 21

V...... Printers...... 24

VI...... System Analysis...... 32

Exercise XIII: Merging documents

a)Merge the documents of Exercises V and VII. and XI.

b)Add a page break between documents

c)Add a Header with your nameandlogo.

d)In the Footer addaPage number.

e)Create an Index at the beginning (Press CTRL- Enter).

f)Add the word count in the index.

g)Add a cover.

h)Remove header & footer from the first page

Exercise XIV: Copy the following CV using templates

Telephone: 01234 567 8901

E-mail:

12a Wiley Street

Birmingham

Susan Baker

Objective / I have recently updated my IT skills and would now like to have the opportunity to use them in an office environment, while also using the interpersonal skills I have acquired through working in the hotel industry. I enjoy assisting others in the use of technology and would be interested in working in a job where I also had a user support and training role.
Experience / 1995-1999Wiley Play Group
Volunteer helper
Help with range of activities for children indoor and outside. I assist with the general clerical activities including word processing letters for parents and producing information leaflets and posters
1989-1993Waverley Hotel
Receptionist
Duties included receiving and registering guests, dealing with booking enquiries, making up guests’ bills and some associated general clerical tasks.
Relevant skills and knowledge / I have good general IT skills and have recent experience using the following packages:
Office ‘97: MS Word, Excel, PowerPoint, Access
Publisher ‘97
Front Page ‘98
Education / 1997-1998FE College
5 IGCSE including Maths and English
Typewriting Stage 1
1995-1996FE College
CIT certificate
Interests / I am a keen gardener and also enjoy rock climbing.

Exercise XV: Copy the following text:

DESKTOP PUBLISHING TERMS

Desktop Publishing

Is a system, which combines word processing, graphics, design and printing. It is fast and effective means of producing and printing material in a variety of layouts and styles. As with most computer applications there is a special vocabulary associated with desktop publishing.

Clip Art

A collection or ‘library’ of pre-prepared graphics that can be used within a document.

Cropping

The trimming or cutting away of part of a graphic image.

Fonts

The ‘style’ and shape of printed characters. Fonts have names by which they can be recognised e.g. Geneva, Helvetica etc. The choice of font can be very important because of the message it can convey to the reader.

Hard copy

The paper printout of the desktop published document.

Justification

When text is justified it is arranged so that it is presented straight at both the left and right-hand margins.

Kerning

A system of achieving the best fit between letters or characters. Some letters do not fit together easily, e.g. ATVWY, whereas letters like EFHIX and Z do.

Mouse

A device for controlling the position of the cursor on the screen. It provides a quick and easy means of identifying and moving images or text when editing or amending.

Point size

A unit of measuring print. You could use different point sizes to display main headings, sub-headings and the main body of text.