FAIRFIELD / WESTCHESTER CHAPTER

SOCIETY FOR INFORMATION MANAGEMENT

FWSIM BOARD MEETING

Meeting MinutesJanuary 21, 2010

1. Opening:

The regular meeting of the FWSIM Executive Committee was called to order

at 4:40 PM on January21, 2010 at Doral Arrowwood by Larry Bonfante.

All Present unless notes below.

Attending via Phone – Deb Tater

Absent – Norm Jacknis, Chris Bernard, Roni Krisavage, Beverly Lieberman, Bruce Simons, Sigal Zarmi

2.Approval of Minutes

Minutes did not exist for December meeting.

3. New Business

Proposal by Bob Boshka to have a separate board meeting. Discussion:

  • More networking would be possible
  • Less stressed to finish prior to regular meeting
  • Conference call proposed
  • Face time deemed important so phone call not recommended by group
  • Adding time to existing meeting not realistic
  • Recommendation by Mike P to be more prepared so meetings go faster
  • Discussion ensued around running the regular meeting to a later time
  • It was noted that this discussion exemplified an unprepared discussion
  • Subject was tabled by Larry to discuss via email

4. Membership Recruitment

  • Will continue using linked-in so board can review candidates before meeting
  • The following new members were approved for membership: Ross MacMillan, Jeff Rothstein, Jeanette Boccuzzi, Robert Licata, Carol Zierhoffer, Joe Nadan
  • Robert Kane and Clay Risher were voted on via email after meeting.

5. Committee Reports - Brief updates as needed –

  • Standard committee reports were deferred to allow time for review of annual strategy meeting

6. Strategy Meeting Recap – Mike Pellegrino

Chapter

  • Vision was read as defined on web site
  • Mission of group also read to board (this was done to level set for ensuing discussion)
  • Mike stated his personal observations for attending SIM
  • Friendship
  • Networking
  • Career Opportunities
  • Reviewed outcomes of strategy meeting and assigned a point person for each topic (details available in Summary Strategy/Actions document, 1/14/10)
  • SIM Scholars Project assigned to Andres
  • Outcomes – Ideas and Actions – Lee was assigned as point person

Monthly meeting Programs – Hunter

  • Hunter, Bob B and committee are meeting and lots of good ideas have been proposed
  • Larry B; stressed associated with arrangements so room works, maximizing more the value of the event

Communities of Interest – Ursuline

  • Rob B. handed out an analysis of comments, scores and comments from FY2009 program
  • Rob created a file share on the site for all to post Strategy docs of which Mikes,Larrys and Andreas are posted, rest to action

Members in Transition – Ed P.

  • Ed commented on communicating names to reach out to and not wait until next meeting
  • Mike stated his expectation is that Ed will come up with 1-3 top initiatives and report back at next meeting
  • Rob B. suggested to harvest ideas from people in transition
  • Joe P.; reinforced use of existing tools like linked-in; but need over-arching strategy of using linked-in this. This was assigned to Rob B. as a marketing function.

Membership Guidelines – Rhona

  • Comments made by several on value of linked-in bio’s, for review of members prior to meetings
  • Mike P. again asked for Rhona & Joe to come back with some ideas
  • Rhona gave example of revisiting ratio of practitioners
  • Urs proposed more active marketing and cross linking on web
  • Mike P., quality over quantity but what does that mean, but sees us in good shape
  • Other large chapters have more consultants and vendors and lower level people from IT organizations
  • May have regional issues – Rhona
  • Questioned if perhaps members want more vendors to hear about products - Andres
  • People ask about make up of FWSIM when looking to join, the want peers and not to be pitched at – Rhona

Tristate/Collaboration with vendors – Larry B.

  • Mike P. – Stated he agrees with strategy statement and this is what draws the most discussion on board
  • Larry B – general membership not involved with politics, and sees value in the larger vendors we can bring
  • Rhona K – stated how our event is world class and it’s a great member benefit and draws new members
  • Some travel and cannot make monthly meetings and prefer to go to all day event
  • Urs – suggested trivia or another ice breaker for June event (cruise with tri-state_
  • Rhona – reminded group to leverage NY & NJ
  • Greg – volunteered to help with tri-state event

Board Membership – Mike P

  • Discussion around the signing of Conflict of Interest form and having all members sign document in future
  • Mike – noted that his position is to ensure all board members are doing their job
  • Ed – offered to help

(Board) Committee Effectiveness - Bev

  • No discussion

Financial Report - Chris

  • Internal audit group is Joe P and Urs
  • Greg suggested we use other chapter to audit
  • David S, asked if an audit is occurring
  • Urs – agreed she and Joe are asking questions of Chris and will look through transactions
  • Ed, asked if Chris can sign all the checks
  • Two name approval is in place but Chris can sign checks alone
  • Discussed issues at Philadelphia chapter where they lost money due to fraud
  • Greg, fine with 1 signer but need audit; need 2 signers to stop immediate loss
  • David, discussed limits on spending and/or a tier for a 2 signature requirement
  • Discussion closed for audit committee to research

Mentoring – Greg

  • Proposal as to when the mentoring meeting should occur
  • Meeting before regular meeting? TBD
  • Need a good couple of hours at 1st meeting
  • Greg discussed date options
  • Open discussion on when best time and date would be and if mentoring should be coupled with existing meeting
  • Motion made for the initial Mentoring meeting to be held on the Thursday after our next meeting (Feb 25), Motion made by Larry, seconded by Jeff G., passed by board
  • Mike announced his retirement from SIMI board
  • Lee Shull to speak at meeting as master of ceremonies

The next meeting will be held on February 18th at Greenwich Hyatt.

Motion was made and seconded to adjourn the meeting at 6:05 pm