OATF Minutes

November 21st- President’s Conference Room

10 – 11:30 AM

  1. Dana welcomed Dan DuBray, Marybeth Buechner, Travis Parker, Cori Burns, Kathy McLain and Norv Wellsfry.
  1. Minutes from our November 3rd meeting were approved
  1. Marybeth led a discussion about the Future Needs Document. Suggestions included:
  1. adding a bullet about remaining current, providing leadership to the ongoing assessment and improvement of the process, and keeping the College focused on the benefits of outcomes assessment under the leadership tasks
  2. strengthening that the process is an ongoing one that needs to be integrated into all aspects of the institution
  3. adding a underlying philosophy cover page that outlines our interests

Kathy will edit the document accordingly and send it out for further review and comment. It was decided that this “Framing Document” should be disseminated to the campus for broader constituency review, dialogue and input.

  1. Follow-up on the SLOA and CASSL Faculty Coordinator position requests– Dana, Norv and Dan shared some elements about the dialogue about these position requests, noting that the committee has been tasked with rewriting the job descriptions in response to the ongoing dialogue that will be occurring at the senate. In general, we need to make the job descriptions less prescriptive and contain a description of the major functions that need to be addressed. It was suggested that the descriptions be rewritten in a more narrative format. The need to establish a bridge between the positions and to link the positions to our Framing Document was also discussed. Kathy will generate new drafts, which will be disseminated for review and input electronically.
  1. Supporting the Spring Dialogue
  1. Logistical Discussion – Kathy confirmed that information about the spring dialogue would again be included in the FLEX brochure. The Spring packets will contain the spring forms, examples of completed forms, the overview of assessment handout, and one copy of each department’s fall form. Marybeth asked for committee members to generate and send more examples. Kathy will try to customize the examples to the various departments to enhance their utility.
  1. FLEX presentation discussion – The committee discussed that we should have a FLEX workshop (which will inform and/or help plan the role play during convocation). Marybeth and Dana will work on finalizing the workshop description. The need to have broad participation from the OATF committee at the FLEX workshop and the convocation role play was also discussed.
  1. Convocation discussion – it was decided that we would have 2 mini-skits – one that illustrated a discussion about the program implications of diverse assessment projects and one that illustrated the discussion about designing a more useful assessment to be implemented during the semester because the original assessment plan didn’t work for a variety of reasons.