QUAYSIDE VENDORS
APPLICATION FORM /
PLEASE COMPLETE ALL SECTIONS& RETURN WITH SUPPORTING DOCUMENTATION TO
Ref: IAMF17 c/o New Ross & District Chamber Office
The Rising Tide Business Centre, No 36, South Street, New Ross, Co Wexford.
mailto:
DETAILS- (ALL FIELDS MUST BE FILLED IN)
CONTACT NAME:______BUSINESS NAME:______
ADDRESS: ______
WEBSITE:______FACEBOOK:______
MOBILE / LANDLINE: ______
EMAIL:______
YOU’RE STALL
What are you selling? Food Crafts OtherList events & festivals that you have traded at in the past
*We need a detailed description of your stall in order to assess your application properly.
N/B: Include images of your stall and products being vended. Please note images supplied with your application must represent the product you intend selling on the day.
STALL REQUIREMENT
PITCHSIZE / FEE’S (up to 4m x 4 m)Craft Stands €100.00 (min of 3days)
Artisan Food/Sweet Food Stands €150.00 (min of 3days)
*If you are using a marquee or structure larger than 16m² , please give details:
______m X______m
There will be an additional charge of €12 per m² Cost Calculation: €______*
Payment Options:
By Cheque: By EFT:
Payable to: Account Name: New Ross Chamber Events
New Ross Chamber Events BIC: AIBKIE2 IBAN:IE07 AIBK 9334 3010 9109 35
SERVICES(IT IS ESSENTIAL THAT YOU COMPLETE THIS SECTION IN FULL)
ELECTRICITYIf you require electricity, there will be an additional fee of €10.00 to cover cost of electrician.
Please list all electrical appliances to be used on stall;
1.______
2.______
3.______
GAS
Are you bringing gas appliances? YES NO
If Yes, please note that a €30 inspection fee is payable on the day to the gas inspector.
OTHER INFORMATION
Please note that receipt of application does not guarantee a stand at the event. All applications received will be subjected to approval by the event organisers. We will be in contact with you to approve or deny, within 7 days of receipt of your application.In order to be considered, you must submit the following information with this application:
●Insurance Policy Copy (€6.5m Public Liability, Employers Liability, Product Liability)
●HSE registration as a Stallholder (in date at 1st November 2017)
●Payment in full (invoice will be issued once your application has been approved.)
It is a legal requirement for all Food Vendors to be registered with the Environmental Health Office, The Dept of Agriculture, Food and Marine or the Sea Fisheries Protection Authority. Please ensure to contact the Wexford Environmental Health Office prior to the festival - Tel: 053 9123522 (and ask for the Environmental Health Dept) or Email:
CRITERIA FOR “QUAYSIDE” VENDORS/STALLHOLDERS
Please read carefully and retain a copy for your information
❏Trading Times are as follows;
Time of Arrival:Fri 30thJunebetween 6am & 9am
Sat 1stJuly between 6am & 9am
Sun 2ndJuly between 6am & 9am / Market Times:
Fri 30th June10.30am to 6pm
Sat 1st July10.30am to 6pm
Sun 2ndJuly 12.00pm to 6pm
❏All stalls must be open and ready to trade at these times & must be packed up by 7pm on the final day.
❏Stallholders must ensuretheir stalls are secured/dismantled each day for security purposes.
❏Stallholders retain 100% of sales income.
❏Stallholders must comply with all HSE requirements for food handling and vending on site.
❏Stallholders must comply with all relevant food safety, health, safety & fire regulations.
❏Stallholders must bring a first aid kit to meet risk applicable to their stall.
❏For prepared food vendors spaces will be allocated by the organisers and preference will be given to those who use ingredients that are produced or processed locally, and will then be allocated to neighbouring areas thereafter.
❏Vendors must supply their own cooking and refrigeration equipment along with utensils and packaging.
❏Electrical appliances to be used MUST be specified on the application form and cannot change without notification to the organisers, at least one week before the event.
❏If your product does not require a large space, please let us know if you are willing to share with someone and we will try and match you up. N/B: whether you share or use a small table the “fees” remain the same.
❏Please note that the organiser’s decision is final. Traders must produce, or add value to, everything they are selling.
❏Due to unprecedented demand, we cannot guarantee that previous participants in the Food Market will be allocated a space.
❏A company employee familiar with all products must be on site throughout the event. This would preferably be the producer.
❏The Ross Food & Craft Fest aims to recreate a real market feel and the companies present must reflect this. The organizers reserve the right to restrict the number of stallholders in a particular product category in order to ensure that a wide variety of food & crafts is on offer at the market. This is in the interest of all traders, to ensure adequate trade for all; a wide variety of foods will also make the market more appealing to the public.
❏Please note that in the best interest of the market, there is a limit to the number of companies in each of the following food categories.
BAKERY (Breads, cakes, buns, tarts, etc)MEAT (Fresh, processed, cured etc)
DAIRY (Cheese, yoghurts, smoothies, etc)
BEVERAGES (Juices, dry teas, dry coffees etc)
CONFECTIONERY (Chocolates, sweets, biscuits, etc.)
FISH PRODUCTS (Smoked, fresh, pates, shellfish etc) / CONDIMENTS/PRESERVES/OILS (Jams, sauces, chutneys, honeys, oils etc)
STREET FOOD (food prepared or cooked at the stall, ready to eat)
ETHNIC FOOD (non-Irish food originating from a specific heritage or culture, such as Indian, Italian, Greek food etc.)
Please Read Carefully:-
- Stands will not be considered reserved until the full 3 day stand fee has been received.
- All stand holders will be advised of the location of their stands approximately 2 weeks prior to the Festival. Requests for location will be noted but not guaranteed as similar products will not be placed together.
- Cancellation Policy:In the event of cancellation you must notify the organisers in writing by 1.00pm
on Wednesday 21st June 2017. On receipt of this notification you will be fully reimbursed. N/B: If notification of cancellation is not received on time the organisers reserve the right to retain 20% of fees.
- Site Restrictions
Vans MUST vacate trading area by 9.30am daily
No Vehicle Access during trading hours
Festival Organisers, Council Officers, and Security & Gardaí reserve the right to inspect Stands at any time and request presentation of all documentation.
Please dispose of all rubbish on a daily basis and ensure that no rubbish is left at stand after final pack-up
You’re Checklist:-
A)Pitch Fee: (4mtr x 4mtr)€------D) Insurance Included: Yes No
B) Additional Space: €------E) HSE Registration Included: Yes No
C) Electricity: €------F) Images of Stand Included: Yes No
Total Payment due: €______
For office Use only
Date Registered: ______All Documents Received: Y/N Payment Received: Y/N
Comments:
______
Approved: Y/N
Signature:______Signature:______
Event Organisers-New Ross & District Chamber Market Manager
Date:______Date: ______
Irish America Fest 2017 c/o New Ross & District Chamber Office The Rising Tide Business Centre,No 36 South Street New Ross Co Wexford
mailto:Tel: 051-425077