Position DescriptionRevised 5/1/2018

United Way of Benton & Franklin Counties

Job Title:Director of Finance

Reports to:President & CEO

FLSA Status:Exempt

ORGANIZATION:At United Way of Benton & Franklin Counties (UWBFCO), all team members share the goal of improving lives and creating healthier communities.This drives our performance and professional motivation.Each employee grows and manages relationships through meaningful engagement; demonstrates an understanding that people come before process and that smart processes enable us to help more people; and is dedicated to shared and measurable goals for the common good.Together, we create, resource and leverage strategies for maximum community investment and impact.

POSITION SUMMARY:The Director of Financedevelops relationships and maximizes revenue to help UWBFCO invest in priority services to support the growing of number of people in need across our community.As a member of the Leadership Team, this professional models and supports effective, on-going cross-departmental partnerships that address the intersections of fundraising, board governance, organizational infrastructure, and community impact.This position engages the community and increases philanthropy by: A) supporting UWBFCO's commitment to excellent customer service through timely, accurate service to donors and agencies; B) developing and implementing strategies to ensure organizational goals are met while obtaining the highest possible ROI; C) ensuring effective and efficient financial and human resource policies and procedures; and D) assisting the President in planning, governance, administration, and organizational change efforts.

POSITION OVERVIEW:The Director of Financeprovides organizational and functional leadership for all finance-related activities.The positionserves in an advisory capacity to the CEO and Board of Directors providing strategic leadership to support the UWBFCO mission.Working in tandem with the Leadership Team, the position collaboratively develops and implements the organization’s short-term and long-term financial operating model.The Director of Financeis a critical partner in supportingUWBFCO’s community impact, marketing, technology, talent management, and resource development functions.

DUTIES AND RESPONSIBILITIES: The essential duties of the Director of Financeinclude but are not limited to:

60% Financial Management

Serves as a strategic business partner providing leadership in an ongoing assessment of organizational financial performance against both the organization’s budget and its short- and long-term strategy.Acts as the fiduciary officer to ensure that organization complies with all financial and tax regulations, and ensures that organization adheres to United Way membership requirements and all applicable local, state, and federal laws and regulations.This includes:

  • Planning.Discusses expenditures and allocations with UWBFCO staff, as needed.Works with staff to develop expenditure projections, cost-saving efficiencies, and revenue enhancement opportunities. Organizes, administers, and monitors the annual operating budget and the short-term and long-term capital budget proposals.
  • Reporting.Prepares timely and accurate financial and business reportsin accordance with Generally Accepted Accounting Principles and United Way Worldwide reporting standards. Ensures reports are based on organizational objectives and attend to end-user feedback.Provides monthly financial statements, fiscal year-endaudited financial statements, notes to the audited financial statements, and ad hoc financial analyses.Develops and maintains accurate grant expenditure reporting systems.
  • Audit and taxation.Coordinates with and in the internal lead for the external auditors.Oversees the preparation and timely filing of local, state and federal returns, reports,filings, and exemptions.
  • Accounting.Develops and implements processes for ensuring accurate and timely accounts receivable, accounts payable, allocations and designations payable.Oversees and implements efficient campaign pledge processes.Oversees, reconciles, and maintains all accounts, ledgers, functional areas and reporting systems. Responsible for monthly/fiscal year close process.
  • Cash management. Oversees banking and cash management functions.
  • Purchasing.Manages the acquisition of goods and services.Provides training and assistance to staff to ensure policies and procedures are met.Facilitates review of contracts and services agreements, prior to purchase.
  • Investments.Overseesthe UWBFCO investment portfolio in conjunction with guidance from the Finance Committee and contracted investment advisor.Monitors the performance of the investment management contractor to ensure that return on investment and fees comply with organizational parameters and industry best practices.
  • Policies and procedures.Ensure records retention system reflects best practices and is maintained. Develop, document, ensure accountability to, and continuously improve all finance procedures and processes.
  • Rick management. Serves as the risk manager by planning and implementing measures that will avoid and/or mitigate the negative impact of actual and potential risks to UWBFCO. Develops and manages systems to assess business enterprise risks and drive integration and standardization of risk management processes/procedures across the organization.This includes 1) maintaining adequate insurance coverage including: fire, theft, general liability, auto and equipment, retirement plan, directors and officers coverage, etc. and 2) ensuring adequate and efficient system of internal controls is in place and is operating as designed, to support the integrity of financial information, to protect the physical and financial assets, and to reduce the risk of illegal acts.

20% Leadership

Plans for, acquires, develops departmental procedures for, and monitors use of assigned resources to ensure optimal use of staff, budget, space, and equipment to achieve organizational goals and departmental objectives.This includes:

  • Staffing. Hire, train, supervise, coach, and evaluate performance ofdepartmental staff.
  • Collaboration. Supports cross-functional collaboration.Ensure that department collaborates with other departments.Works with department supervisors to set clear objectives that support departmental and organizational goals and thenmakes progress toward those goals, promotes core values, and drives the use of organizational tools and processes. Guides cross-functional strategy between departments to track, allocate, and analyze gift and payout processes for accurate reporting and projections.
  • Communication. Maintains proactive lines of communication, keeping staff and the leadership team informed of issues related to the financial management of the organization.
  • Strategy. Serves as a member of the Leadership Team by providing business leadership and financial expertise to achieve the organizations business goals.Assists the CEO and the board in developing and updating organizational goals and strategies.
  • Board liaison. Serves as the staff support and liaison to the Board’s Finance Committee. Communicates financial matters at committee and Board meetings. Participates as needed with other committees of the board.Efficiently incorporates feedback from board members into financial and operational strategy.
  • Professional development. Maintains professional and technical knowledge by completingprofessional education; reviewing professional publications; establishing personal networks; and participating in professional societies.

15% Human Resources Management

Manages all human resource functions for UWBFCO.This includes:

  • Ensuring Effective Recruitment. Supports supervisory staff with recruitment efforts for all exempt, nonexempt and temporary workers.Maintains organization staff by managing the recruiting, advertising, testing, and interviewing processes; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes. Conducts reference, background, and driving license checks on prospective candidates.
  • Supporting Supervisors and Managers.Prepares employees for assignments by establishing and conducting orientation and training programs. Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
  • Administering Payroll.Oversees and managespayroll and payroll reporting functions of the organization including allocations to restricted grants.Maintains a compensation plan by conducting periodic salary and compensation surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
  • Managing Employee Benefits Plans.Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs. Serves as primary contact for plan vendors and third-party administrators. Coordinates transfer of data to external contacts for services, premiums and plan administration. Evaluates and revises internal processes to reduce costs and increase efficiency. Documents and maintains administrative procedures for assigned benefits processes.Ensures compliance with applicable government regulations.Ensures timeliness and accuracy of required reporting and fees.
  • Managing HR Policies and Procedures. Develops, recommends and implements personnel policies and procedures; prepares and maintains handbook on policies and procedures; performs benefits administration to include claims resolution, change reporting, approving invoices for payment, re-evaluation of policies for cost-effectiveness, information activities program and cash flow. Ensures accountability to, and continuously improve all human capital procedures and processes.Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.Develops, recommends and implements personnel policies and procedures; prepares and maintains handbook on policies and procedures; performs benefits administration to include claims resolution, change reporting, approving invoices for payment, annual re-evaluation of policies for cost-effectiveness, information activities program and cash flow.
  • Managing HR Records. Establishes and maintainshuman resource records and reports.Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.

5%Other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications

  • Bachelor’s degree in Accounting or Business or related field from an educational institution accredited by an organization recognized by theand the Council for Higher Education Accreditation as the regional authority on educational quality and institutional effectiveness of higher education institutions.
  • Current licensure as a Certified Public Accountant or Certified Management Accountant.
  • A minimum of five years of financial management experience including:
  • Managing the staff and budget for an operating unit or department;
  • Understanding and applying financial accounting standards relevant to for-profit and governmental and/or non-profit organizations, Generally Accepted Accounting Principles, and Generally Accepted Auditing Standards;
  • Developing and monitoring operational, programmatic, and capital budgets;and
  • Developing and implementing organizational and financial policies and procedures.
  • Must have business acumen and effective leadership, analytical, organizational, and team building skills with high level experience in complex organizations including the ability to:
  • Develop, analyze, understand, and work with complex financial and statistical information.
  • Produceand edit written communications including preparing proposals, technical or analytical reports;
  • Oral communications including the ability to convey technical concepts to non-technical audiences, and to develop and provide presentations with the use of multi-media; and
  • Use applications including Word, Excel, PowerPoint, Outlook, and accounting and database software.

Preferred Qualifications

  • Human resource management experience
  • Financial management experience in a mid- to large-nonprofit organization
  • Ability to effectively manage change
  • Ability to develop and implement innovative approaches to solving problems
  • Experience in applying endowment and planned giving accounting standards

CORE COMPETENCIES

  • Possesses financial acumen, is effective at stewarding the financial resources of the organization, and fosters an environment that encourages fiscal responsibility.
  • Creates an atmosphere that respects and embraces engagement of all people.Develops an environment that holds opportunities for all, regardless of race, gender, culture or age.
  • Uses creativity to generate new insights, opportunities, and solutions. Demonstrates continuous learning, self-mastery and adaptability. Anticipates and responds to changing conditions. Leverages ambiguity and uncertainty.
  • Demonstrates trust, integrity, transparency, and respect. Consistently honors commitments and takes responsibility for promises and actions.
  • Demonstrates excitement for achieving or surpassing results against an internal or external standard of excellence and quality.Shows commitment to taking action and achieving impact, even when there is limited information for decision-making. Achieves high-level and sustainable performance.
  • Demonstrates social responsibility and stewardship. Has a passion for the common good.Believes in social responsibility and inspires others to be socially responsible. Demonstrates courage and humility when working toward improving life in the community.
  • Uses the community as the first frame of reference. Infuses this perspective into all other work – developing and implementing strategies, engaging partners, mobilizing resources, and measuring and communicating results.
  • Manages multiple, complex, and sometimes conflicting accountabilities.Uses conflict as a source of innovation.
  • Demonstrates capacity to capture and codify, share and transfer, and leverage and create knowledge.Uses a range of qualitative or quantitative research approaches.
  • Optimizes financial stewardship.Practices sound financial management including: having current written policies and procedures; ensuring compliance with legal and regulatory requirements; and having effective internal controls that support successful completion of an annual financial statement audit.
  • Facilitates teamwork. Participates as an active and contributing member of internal and external teams in order to achieve team goals.
  • Develops and implements a talent strategy linked to the organization’s mission, over-all strategy, and performance measurement and management plan.Attention is given to paid staff and volunteers. Develops and applies Human Resources policies and practices related to recruiting, developing and retaining staff.
  • Sets goals and consistently monitors progress at the individual, organizational, and community level. Links strategic, operational and individual work plans. Adapts plans according to changes in the operating environment.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. General physical requirements for essential functions of the job include:

  • Sitting– 3-5 hours per day; typically in an office setting, at meetings and in a vehicle
  • Standing– 1-2 hour per day; typically in presentations
  • Walking– 1-2 hour per day; typically in moving about inside the office; moving between car and destinations; moving about within other workplaces
  • Lifting/Bending- up to 25 pounds; typically positions self to handle supplies and equipment
  • Seeing: Typically most of workday includes need for close vision, distance vision, depth perception, ability to adjust focus, viewing a screen, and vision sufficient to observe reactions from persons and to set up and deliver presentations.
  • Talking/hearing: Frequently communicates, in person and on the phone.
  • Manual dexterity: Continually uses hands/fingers to handle or feel with wrist movement on keyboard and/or while using the telephone and other office productivity machinery such as calculator, copy machine, and printer.
  • Travel: Local and regional travel using personal vehicle is occasionally required.
  • Work Hours: Sometimes necessary to work longer than 8 hours a day and/or 40 hours in a work week.Early morning, evening, and weekend meetings or events regularly occur.

MENTAL DEMANDS:The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements of this position include the ability to hear and speak in the English language.General mental requirements for essential functions of the job include:

  • Requires the ability to manage a complex workload, with minimal supervision, including the ability to shift focus between diverse job responsibilities.
  • Requires analytical, numeracy, literacy, communication, and other mental capabilities.
  • Requires capacity to work varying hours including some weekends, mornings and evenings.

WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Typical work environment is in a standard office setting but may include interior and exterior event venues. The noise level in the work environment is usually moderate.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

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