ATTACHMENT C
OSPI Annual Private School Timeline
Month / OSPI Responsibilities / School District Responsibilities / Private School ResponsibilitiesDecember / OSPI Title I/LAP and Consolidated Program Review(CPR) office sends bulletin to private school administrators and school district administrators regarding Private School Participation in Federal Programs (Intent to Participate) form. This includes:
- Instructions for completing the electronic Intent to Participate form online.
- Federal Programs descriptions.
- USDA Child Nutrition program Income Guidelines.
- Instructions for access to Private School Participation in Federal Programs data.
- Contact Log on the Education Data System (EDS).
January / OSPI Title I/LAP and CPR office hosts a webinar training regarding the Private School Participation in Federal Programs (Intent to Participate) process January 21, 2016. / On-going consultation for current school year continues. / Private schools contact OSPI Private Education office to update current contact information, if needed.
February / Private School Participation in Federal Programs (Intent to Participate) application on EDS opens February 5, 2016. / Districts follow-up on Intent to Participate:
- Contact private schools to schedule consultation meetings.
- Timely and meaningful consultation begins between districts and private schools with those private schools who have filled out the Intent to Participate.
(*Approved by the State Board of Education (SBE) the previous July with certain exceptions approved in September.)
Allapproved, non-profit private schools meet with districts for consultation.
March / Timely and meaningful consultation continues between districts and private schools.
Contact private schools that have not yet submitted the Intent to Participate form and fill out the contact log in the Intent to Participate system. / Contact district if the district has not scheduled consultation meetings.
Continue meeting with districts for consultation.
Month / OSPI Responsibilities / School District Responsibilities / Private School Responsibilities
April / Email reminders via iGrants to all district administrators of private school Intent to Participate submittal deadline.
Intent to Participate System CLOSESApril 22, 2016.
Private Education Office
Annual private school approval memorandum with electronic access instructions emailed/mailed to private schools from OSPI Private Education office.
Private Education Office
Annual private school approval applications reviewed. Schools in compliance will be recommended for approval by the SBE. / Contact Log completed online.
Timely and meaningful consultation continues between districts and private schools.
District in collaboration with the private school begins to plan for the upcoming year. / Access to Intent to Participate locked to private schools on April 22, 2016.
Continue meeting with districts for consultation.
Private school approval applications sent to OSPI’sDepartment of Private Education for review.
May / OSPI sends enrollment report to Apportionment to determine allocations.
Annual private schoolapproval applications continue to be reviewed. Schools in compliance will be recommended for approval by the SBE. / Timely and meaningful consultation continues between districts and private schools.
District in collaboration with the private school begins to plan for the upcoming year / Private school approval applications sent to OSPI’s Department of Private Education for review.
June / Annual private school approval applications continue to be reviewed. Schools in compliance will be recommended for approval by the SBE. / Timely and meaningful consultation continues between districts and private schools.
District in collaboration with the private school begins to plan for the upcoming year / Private school approval applications sent to OSPI’s Department of Private Education for review.
July / SBE meeting for approval of annual applications. / Private schools must be approved in order to receive services for the upcoming school year.
August / Approval certificates sent to private schools by the Private Education Office.
Districts submit their applications for funding to the ESEA and CTE offices.
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Month / OSPI Responsibilities / School District Responsibilities / Private School ResponsibilitiesSeptember / Private Education Office
Enrollment and Personnel Reporting forms and instructions emailed/mailed to private schools.
Second group of approvals of private schools.
Districts continue to make application for funds to the federal programs and CTE offices. / District contacts private schools for ongoing consultation regarding services.
Services for private school students begin at the same time as public school students. / Federal programs services begin based on consultation (must be an approved private school).
Private schools begin completing Enrollment and Personnel Reporting forms.
October / Approval certifications sent to private schools. / District contacts private schools for ongoing consultation regarding services–as needed. / Private School Enrollment/Personnel Report forms (SPI P-105) submitted electronically to OSPI.
November / District contacts private schools for ongoing consultation regarding services–as needed.Review of plan developed during consultation in the spring. Revise as needed. / Private School Enrollment/Personnel Information due to OSPI.
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