Safe Haven Family Shelter

Boardof Directors Meeting Minutes

Tuesday, August 7, 2012

4:45p.m. – 6:20 p.m.

Siloam Center

Present:

Jimmy M. Evans

Jared Danford

Tammy Rutherford

Scott Schumann

Joyce Lavery

Kearstin Patterson

Rachael Wilkins

Kevin Hawley

Jerry Moss

Joe Christopher

Daniel Prewitt

Stacy Nunally

Anita Bailey

Kelly Dillon

Renee Bobb

Gari Cowan

Jim Shulman

Kearstin Patterson

Gary Cooper

Brian Roark

Elizabeth Alexander-Ross

Briana J. Mullenax

Eric Baer

Absent:

Steve Sledge

Karen Wilkerson

Lee Campbell

Slade Sevier

Jennifer Mason Chalos

Maria Benedetti

Guests:

Kathy Tompkins

Kevin Foster- Intern

Caitlin Franklin - Young Leader’s Council Intern

4:45pm- Meeting called to order by Jimmy Evans with a quorum present.

2012 Hike for the Homeless Overview/ Patron’s Party

Presented by Stacy Nunally and Kearstin Patterson

  • Stacy Nunally reviewed plan for 2012 hike on 11/3/12.
  • Board to participate and bring friends to the Kick Off reception on 9/13/12.
  • Goal- 1000 participants; raise $100,000.
  • Kearstin Patterson introduced the Patron’s Party tentatively set for 10/18/12.
  • Tickets will be available for $50.00.

Action:Board to start securing auction items

Review of June Meeting Minutes

Motion:Approval of minutes

Review June Financials (through 6/30/12)

Presented by Jerry Moss

  • New items on balance sheet- capital campaign pledges and costs for shelter expansion.
  • 3 foundation grants were received in July.Annual projection for grant funding is favorable to budget.
  • Expenses- we are ahead $62,000 YTD. Net operating income is -$38K YTD

SEC Committee / Property committee Update

Presented by Scott Schumann and Eric Baer

  • Scott Schumann presented Shelter Expansion progress
  • We awarded The Carter Group as construction manager for the expansion project.
  • We received final construction documents.
  • Duplex adjacent to shelter has been demolished.
  • Land swap close to completion.
  • Carter Group has target of $250K in-kind donations.
  • Guaranteed price due 9/20/12.
  • Eric Baer presented transition plan to move families and staff to temporary offices/housing.
  • Construction will be a single phase lasting approximately 6-10 months.
  • Transition plan is already in place.
  • Putting together worst -case scenario financial analysis relative to capital campaign.
  • October 2, 2012- Groundbreaking ceremony

Capital Campaign update

Presented by Kathy Tompkins

  • Strong leadership from Cabinet. Over $1.5M pledged from 37 gifts.
  • Target is to get to $2.1M by early September.

Action: Review prospect list and contact those we know

Executive Director Review

Presented by Joyce Lavery

  • Berry Hill Open House was success and well attended
  • Collaboration College with possible $25K grant opportunity. Final presentation on 9/11/12.
  • Additional families require additional case management support. EC to review in further detail.
  • CNM case study for fundraising efforts

6:20pm- Meeting was adjourned.

Approved by the board:

______

Tammy Rutherford, SecretaryDate