Massachusetts Department of Early Education and Care FY2007
Department of Early Education and Care
Massachusetts Family Network
Fund Code: 296
Massachusetts Department of Early Education and Care FY2007
Name of Program: Massachusetts Family Network / Fund Code: 296Purpose: / The Massachusetts Family Network program (MFN) strives to create collaborative, comprehensive, high quality networks of family support services that are free of charge, culturally sensitive, welcoming, and accessible to all families with young children (prenatal through 3 years old). MFN programs build on the strengths of parents (and other adults in the parenting role), and existing resources in the community to cultivate leadership and develop inter-family relationships and support.
The purpose of this grant is to support the continuation of the Massachusetts Family Network program in the development and implementation of various models of parent outreach, education, and support that are effective with families with young children.
Eligibility: / This is a continuation grant. The 42 lead agencies that received MFN grants in FY 2006 are eligible to apply for grant funds.
A lead agency or subcontracted provider subject to EEC licensure shall be awarded funds only if it is in substantial compliance with applicable EEC regulations.
The lead agency and all subcontracted providers must comply with all applicable statutes, regulations, policies, and procedures, inclusive of any changes made as a result of enacted legislation, duly promulgated regulations, or policies enacted by the Board and Department of Early Education and Care.
Funding: / The amount of funds for which each MFN lead agency is eligible to apply is specified in Attachment G, subject to appropriation in the FY 2007 state budget.
Fund Use: / Through direct services, referrals, and subcontracts with community providers, funds must be used to provide, at a minimum, the following program components: an accessible space to implement program activities (e.g., a family center); home visits; child development information; health and developmental screening; adult education; family literacy activities; family and community events; parent education and support groups; leadership opportunities; assistance with meeting basic needs; playgroups, including integrated playgroups in collaboration with Early Intervention programs; and support of local coalition building activities.
Project Duration: / 7/1/2006 - 6/30/2007
Program Unit: / Family Education and Outreach
Contact: / Claire Brady
Phone Number: / (781) 338-6363
Date Due: / June 9, 2006 Proposals must be received at the Department by 4:30 p.m. on the date due.
Required Forms: / · Part I – General – Standard Application for Program Grants
· Part II – Budget Detail Pages (Include both pages.) Subcontracted agencies must submit FY 2007 budget detail pages in addition to the lead agency’s budget detail pages.
· Part III – Required Program Information
· Part IV –Required Statistical Information
· Attachment A: Program Contact Information
· Attachment B: MFN Council Sign-Off Sheet
· Attachment C: Statement of Assurance
· Attachment D: MFN Required Program Components
· Attachment E: FY 2006 and FY 2007 Budget Summary by MFN Program Objective
· Attachment F: Additional Required Program Information
· Attachment G: FY 2007 Funding Eligibility Amounts, subject to appropriation in FY 2007 State Budget
Submission
Instructions: / ******PLEASE NOTE: SUBMISSION REQUIRES E-MAILING AND MAILING PORTIONS OF THIS RFR****
Applicants must mail:
1. Standard Contract Form / Application for Program Grants with original signatures (one signed copy)
2. COUNCIL SIGN OFF SHEET with original signatures
TO:
Nermina Peric
Massachusetts Department of Early Education and Care350 Main Street – 4th Floor
Malden, MA 02148
Applicants must e-mail:One complete copy of this application to the following email address: .
Please include “MFN RFR” and the name of your Lead Agency in the subject line of the email message.
As stated above, the Standard Contract Form /Application for Program Grants, the Council Sign Off Sheet must be mailed in with original signatures and will not be accepted electronically.
How to get assistance: / If you have questions or concerns about this grant application, please call Claire Brady at 781-338-6363. The general number for the Malden Office of Early Education and Care is (781) 338-6364.
STANDARD APPLICATION FOR FY2007 PROGRAM GRANTS (Part I and II)
INSTRUCTIONS
May 2006
GENERAL INSTRUCTIONS-PARTS I-1V
Part I, A-C: General Descriptor Information
A separate signature page signed by an authorized signatory will be needed for each program unit.
Required information includes:
· applicant agency: name, address, and telephone number;
· source and type of funding being applied for;
· start and end dates of the grant programs;
· the original signature of the authorized signatory; and
· date signed.
Part II: Project Expenditures
The Budget Detail Page (Part II) has been revised to include applicant agency contact person information and fiscal contact information.
Specific budgetary information presented in an object of expenditure or line item format and containing sufficient sub-line item information to comply with the relevant laws is required.
Grant recipients must do the following:
· Maintain separate and auditable records for each project;
· Maintain time and attendance records to support;
· Maintain time distribution records for salaries and wages of employees that are chargeable to more than one grant program; and
· Administer funds in compliance with relevant federal, state and local laws, regulations, and/or policies, including but not limited to 815 CMR 2.00 et. seq.
Program Narrative and Statistical Information (Parts III and IV)
Part III: Program Narrative
The program narrative section, including detailed program information required by law or regulations that govern the grant program, may be required.
See individual Request for Responses to determine which type of program information is needed.
Part IV: Statistical Information
If applicable, see Part IV of the Request for Responses to determine the grant programs that require statistical information.
PART I - GENERAL DESCRIPTOR INFORMATION – SPECIFIC INSTRUCTIONS
A. Legal name and address of applicant agency.
B. Application for program funding: Indicate the amount of funding being applied for in the AMOUNT REQUESTED column and enter total amount requested.
C. The appropriate and responsible representative (i.e., the superintendent, collaborative director, or chief executive officer of an agency) must sign the certification, indicating his/her typed name, title, and the date signed. In the absence of the above named officials, an assistant superintendent or similar administrator, depending on the agency, may sign provided that he/she has been appropriately delegated this authority.
PART II PROJECT EXPENDITURES – DETAIL INFORMATION – SPECIFIC INSTRUCTIONS
The budgetary section of the Standard Application contains financial information to support project expenditures. Its purpose is to provide budgetary information, using a line item or object of expenditure format. Section II-B, the Budget Detail pages, requires detailed information for the sub-lines of each project. All amounts on budget lines must be rounded to whole dollars; no cents allowed.
If the space provided on the detail page is insufficient to supply the requested information, attach additional sheets as necessary. However, please make every effort to use only the space provided. Many programs now require a budget narrative to accompany the Part II, Budget Detail pages.
There is sufficient detail in the budget format to cover most costs to be included in a project. However, all allowable items may not be listed (these can be included under line 8. Other Costs) and certain listed items may not be allowable under all grant programs. Refer to the Request for Responses or contact the appropriate representative of the Department if you have any questions regarding particular costs.
Part II Project Expenditures – Budget Detail Pages
APPLICANT AGENCY AND STAFFING CATEGORY INFORMATION: A – I
Please provide all appropriate, requested information.
A. Fund Code - Request for Proposals Fund Code
B. Applicant Agency Name – Applicant agencies should provide the full, legal name of the school district or organization that is applying for grant funds. Names of individuals are not acceptable.
Contact Person – Name of person within the applicant agency that can be contacted regarding programmatic or budgetary questions.
Address – Applicant agency’s address, including zip code
E-Mail Address – The e-mail address of the applicant agency’s contact person
Fiscal Contact Person - Name of person within the applicant agency that needs to be contacted with the payment notice and project number of the grant. This is the person who would fill out the Request for Funds form and is usually employed in the applicant agency’s business office.
Address – The address of the fiscal contact person. Please indicate “same as above” if the applicant agency’s contact person is also the fiscal contact person. Please include zip code.
E-Mail Address – Fiscal contact person’s e-mail address
C. Assignment Through Schedule A - Check this box ONLY if this project will be using funds assigned by more than one agency. A completed Schedule A, with signatures and the amount of funds assigned by each participating agency, must be attached to this Budget Detail.
D. Staffing Categories - List the title of the staff employed under the project. In identifying the title, attempt to relate the title to any certification or licensing standards that may be required for the position.
E. Number of Staff - Indicate the actual number of staff (head count) for the positions listed under Staffing Categories.
F. Full Time Equivalent (FTE) - Summarize and indicate the time funded as a percentage of full time equivalency for the positions listed under Staffing Categories.
G. MTRS* (Massachusetts Teachers’ Retirement System) - For positions listed under Staffing Categories, check all staff who are members of the Massachusetts Teachers' Retirement System (MTRS). (Disregard this requirement for state funded programs.)
H. Amount - Indicate the amount budgeted for the positions listed under Staffing Categories.
I. Total - Indicate the subtotal of the amounts for each line item.
BUDGET LINES ITEMS 1-10
Please provide all requested information.
LINE ITEMS:
1. Administrators - Supervises project staff and/or directs the project. Costs included under this line item must be directly attributable to the project and documented. Supervisory staff who may receive a stipend for grant activities which are over and above their regular responsibilities should be reflected in the Stipend box.
2. Instructional/Professional Staff - Staff who provide direct educational/instructional services under the project. Instructional staff who may receive a stipend for grant activities that are over and above their regular responsibilities should be reflected in the Stipend box.
3. Support Staff - Other staff who provide services necessary to support direct educational/instructional services under the project. Costs included under this line item must be directly attributable to the project and documented.
4. Fringe Benefits - If fringe benefits are offered to project staff, these benefits must be granted under approved plans and be consistent with the applicant agency’s standards for similar costs supported with non-project funds.
4-a. MA TEACHERS' RETIREMENT SYSTEM (Federally funded grants only) – Indicate the amount of Fringe Benefits allocable to the Massachusetts Teachers’ Retirement System
4-b. OTHER FRINGE BENEFITS Other retirement systems, health insurance, FICA
5. Contractual Services - Services that cannot be provided by other full or part-time staff employed by the project. Generally, these services are for a short-term period and provide a specific and identifiable product or service. Recipients must adhere to relevant procurement standards when advertising for or soliciting potential service providers. Some grant programs may place a limit on expenditures for consultant services. Applicants should refer to the Request for Responses or agency contact for specific guidance. Costs for substitutes should be reflected in this budget line.
6. Supplies and Materials - Costs necessary to carry out the project. Supplies are defined as expendable personal property having a useful life of less than one year or an acquisition cost of less than $5,000 per unit.
7. Travel - Costs for employees on official business incident to the project. Costs must be consistent with the applicant agency’s standards for similar activities supported with non-project funds.
8. Other Costs:
Advertising - Costs for newspaper, magazine, radio, television, direct mail, trade paper, or other advertising provided that the costs are solely for: (a) recruitment of personnel required for the project, (b) solicitation of bids for procurement of goods or services required for the project.
Maintenance and Repairs - Costs incurred for maintenance or repair of equipment purchased with project funds necessary to keep it in efficient operating condition.
Memberships and Subscriptions - Costs of membership in civic, business, technical, and professional organizations provided that: (a) the benefit from the membership is related to the project, (b) the expenditure is for agency membership, (c) the cost of the membership is reasonably related to the value received, and (d) the expenditure is not for membership in an organization that devotes a substantial part of its activities to influencing legislation. Also include here the cost of software licenses.
Printing and Reproduction - Costs incurred for printing and reproduction services necessary for project administration, including forms, reports, manuals, and/or informational literature.
Transportation - Costs related to the project for pupil travel to and from school, between schools and in and around school buildings, and/or for appropriate field trips or site visits, etc.
Telephone/Utilities - Direct costs for telephone/telecommunications service and utility expenses that relate exclusively to the project.
Rental of Space/Equipment - Direct costs for rental of space/equipment that relate exclusively to the project, provided that the total cost does not exceed the rental costs for similar space or equipment supported with non-project funds.
9. Indirect Costs – Please enter your approved indirect rate and amount on this line.
10. Equipment - Costs necessary to carry out the project. Grant Equipment is defined as tangible non-expendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.
Name of Program: Massachusetts Family Network / Fund Code: 296