Tender No. IG/CPU/SOA/2011 Cost of Tender Document : 2,000/- (in INR)

INDIRA GANDHI NATIONAL OPEN UNIVERSITY

Tender document

for

Supply & Installation of Equipments related to food processing for School of Agriculture, IGNOU, Maidan Garhi, New Delhi 110068

(Estimated Cost : Rs. 90,00,000/-)

Pre-bid meeting for any clarification: 12.03.2012 at 11.00 AM

Last Date & Time for submission of Tender: 19.03.2012 at 11.00 AM

Date & Time for opening of Tender: 19.03.2012 at 11.30 AM

Registrar (Administration)

(Central Purchase Unit)

Indira Gandhi National Open University

Maidan Garhi, New Delhi – 110068

Website :

INDIRA GANDHI NATIONAL OPEN UNIVERSITY

Maidan Garhi New Delhi – 110 068

CENTRAL PURCHASE UNIT

Tender No. IG/CPU/SOA/2011

Date: 10.02.2012.

Subject:- Tender for the Supply & Installation of Equipments for establishment of Laboratory

ForFood Processing by School of Agriculture, IGNOU, Maidan Garhi, Delhi-110068.

The University wishes to procure and install the Equipments for establishment of Laboratory for Food Processing by the School of Agriculture, IGNOU, Maidan Garhi, New Delhi 110068 with the following specification and of renowned/branded products from the Original Equipment Manufacturer (OEM)/ their authorized firms/ channel partner with due certification :-

LIST OF EQUIPMENTS

PART (A)

S. no. / Equipment / Specification / Qty
11 / Skid Mounted Processing Module / 50LPH Lab model
  1. consisting of: HTST Pasteuriser with sight glass: 50 LPH
  2. High pressure homogeniser : 50 LPH
  3. Electrically operated hot water generator : 2 KW, 0.5 HP
  4. Packaged type Chiller : 1TR
  5. Milk storage tank : 100 Ltrs.
  6. Dump tank : 50 Ltrs
  7. Skid
  8. Pipes and fittings
/ 1
23 / Cream separator & Ghee Section / 50LPH
  1. Cream separator ( off line): 50 LPH
  2. Ghee Kettle: 20 Ltrs.
  3. Ghee settling/ Storage tank: 30 Ltrs
/ 1
3 / Pilot Spray dryer /
  • Consists of mini spray attachment with panel and standard accessories.
  • Water evaporation rate: approx 1-2 kg/hr
  • Dimensions: 1.2 x 1.5 x 0.6 m
  • Diameter: 1m
/ 1
4 / Skid Mounted Lab Evaporator (Batch Type with inbuilt boiler) / 20-30 Kg/hr water evaporation / 1
5 / Fruit juice extractor / Latest spiral screw based design, SS sieve, continuous extraction principle / 1
6 / Fruit mill/ crusher /
  • Mounted on a MS stand .All contact parts made of stainless steel (AISI 304).
  • Capacity 300-500 kg/ hour.(vis a vis tomato)
  • The product is fed into the hopper manually and the product gets crushed by SS rotor which crushes it against the SS blades.
  • Crushing head size is 6” and is designed for easy cleaning after use.
  • Fitted with 1 HP motor.
/ 1
7 / Fruit pulper /
  • All parts AISI-304, basic main frame is made of mild steel duly painted with rust resistant paint.
  • The total pulping section is of 15” length.
  • ½ HP motor single phase motor.
  • Capacity 80 kgs. Tomato per hour input.
/ 1
8 / Processing table (for fish) / SS, heavy duty 2300x1100mm ht.1800mm / 1
9 / Fish bone separator / Saw type with sieve of SS / 1
10 / Fish meat strainer / Saw type with SS sieve / 1
11 / Small poultry processing unit /
  1. Compact dressing unit table (SS 304, size 6’ x 2.5’, suitable for fixing cones, scalding tank and defeathering unit )
  2. Killing cones (SS304)
  3. Scalding unit (SS304 , suitable for mounting on compact dressing unit. With thermostat, contactor and thermometer)
  4. Defeathering units (SS304 drum type, capacity upto 4 birds, motor 1 hp 1440 rpm with cable and pin)
  5. Chicken cutting machine (8” blade of steel, motor 0.5 hp 2800 rpm, single phase, blade guard holder)
  6. Jet washer (pump capable of operating 1 No. washing unit)
  7. Stunner (Timer, knife probe with insulated handle, voltage 50/60V.)
  8. Carcass inspection table (table 6’ x 2.5’ , 2 inch back guard. with light, necessary tap, wash basin, full SS)
  9. Deboning table (SS, 6’ x 2’ x 33” )
  10. Shackle set (3 Defeathering shackle, 3 eviscerating shackle, bird 2 drain hook)
  11. Meat trolley, Offal trolley,
  12. Deboning set, Dressing/cutting set
/ 1
12 / Meat Mincer / Cap:35 kg/hr. Geared, ½ H.P Motor with gear box, full S>S with switch & cord, complete ready for operation / 1
13 / Sausage stuffer / Electric hydraulic, 6 lts, cylinder, full ss, with knee control value, motor 0.25 hp, single phase, 220 volts. / 1
14 / Cure injector / Needle injection, lab model / 1
15 / Bowl Chopper / Cap: 6 ltr. ½ HP motor, gear box, switch and cord / 1
16 / Smoking Chamber (Mini) / Mini unit for 2-3 chicken or bacon / 1
17 / Rotary Flat Can Body Reformer /
  • Mounted on a stand of mild steel.
  • Can be used between 200-700 dia range and 1-1/2”-10” height.
  • 1 HP 1440 RPM Motor.
  • 400V+5%, 3 phase, 50Hz.
  • With Starter, V belts, pulleys etc.
  • Capacity approx. 600-800 cans per hour.
  • Rubber Rollers (extra as per size) 301 Dia (500gm can)
  • Roller Bearings 301 Dia (Qty. reqd. 2Nos
/ 1
18 / Hand Flanger /
  • Hand operated, can simultaneously flange both ends.
  • Flange round can bodies of 200-700dia range and 1-1/2-10” height.
  • With flanging dies with rings (301 dia &401 dia)
/ 1
19 / Double Seamer /
  • Suitable for seaming cans between 202-700 Dia range and 2”-9 3/8” height Range.
  • 1 HP 1440 RPM Motor.
  • 400 V+5%, 3 phase, 50 Hz supply.
  • Starter standard base plate, V belt, pullies etc.
  • Capacity approx. 600-800 cans per hour.
  • With chucks (301 & 401 Dia), rolls and adapter plate (301 & 401 Dia).
/ 1
20 / Treadle Lid Embossing Machine /
  • Designed to emboss lids without piercing the lid.
  • With one set of double row die holders
  • With alphabets (A to Z)and numerals (0 to 9)
/ 1
21 / Empty can sterlizer/washer /
  • Based on principle of Push type gravitational rolling.
  • Total length of tunnel is 5’.
/ 1
22 / Straight Line Exhaust Box /
  • Capable of passing two A2 ½ cans at a time.
  • Bottom and upper cover is made of aluminum.
  • Speed of exhaust box is adjustable in three desired speeds.
  • Made of aluminum cover top/bottom of 16 swg.
  • The can is conveyed by means of M.S.or S.S. slat chain conveyor.
  • 12’ (With MS slat chain)
/ 1
23 / Canning Retort /
  • Capacity approx. 21 for A2 ½ cans.
  • Made of Mild steel plate.
  • Complete with safety valve & release valves thermometer.
/ 1
24 / Stainless Steel Tank /
  • SS 304 with manhole top cover, inlet, outlet valve.
  • Capacity 200 Ltrs.

25 / Boiler /
  • Capacity135 KGS.,
  • Pressure 300 Pounds
  • With steam lines
  • With water softener
/ 1
26 / Vacuum packaging machine / Single chamber,(540x480x1010 c.mm)
SS body, sealing bar (one),
Accuracy: 100/sec / 1
27 / Modified atmosphere packaging machine / Made of SS 304 plus transparent lid
  • 220v/60hz/1ph
  • with 6m3/h vacuum pump
  • digital control panel
/ 1
28 / Refrigerator / Branded
Capacity: 320 lt. / 2
29 / Deep Freezer / Branded, Glass top, Temp. -18°C, 220V-1 Ph-50 Hz, Refrigerant R134a, with wheels, dimensions 785x610x840mm approx. / 2
30 / Electronic Balance /
  • Weighing capacity 220g with readability 0.01mg
  • Pan Size 80 mm dia
/ 1
31 / Bacteriological Incubator /
  • Inner & outer Chamber made of Stainless Steel.
  • Max Temp. +5ºC ambient up to 70º C. Thermostatically Controlled.
  • Size inside chamber: 18” x 18” x 18”
  • Digital temp controller-cum-indicator
  • Air circulating fan
/ 1
32 / Hot air oven /
  • Inner and outer Chamber made of Stainless Steel.
  • Max Temp. +5 Ambient to 250ºC. Thermostatically Controlled.
  • Size inside chamber: 18” x 18” x 18”
  • Digital temp controller-cum-indicator
  • Air circulating fan
/ 1
33 / B.O.D incubator /
  • Digital Temp. controller.
  • Inner & outer Chamber S.S.
  • Temp. Range +5 to 500C
  • Size: 4 cu.ft
  • CFC Free Compressor of “Kirloskar”,
  • Full view inner glass door.
  • Inner chamber with special PUF to prevent thermal losses.
  • Air Circulating Fan
/ 1
34 / Vacuum Oven /
  • Inside chamber made of S. S. (304) & outside Mild Steel.
  • Temp. Range 50ºC to130ºC.
  • Thermostatic Control with Glass Door.
  • Size :9” X 12”
  • Digital Temp. Controller
/ 1
35 / Vacuum Pump /
  • With oil and belt motor system. Double stage
  • Motor : ¼ HP
  • Capacity: 25Liters /Min
  • With Moisture trap, Non return valve , Vacuum gauge and regulator
/ 1
36 / Water Bath /
  • Inner & Outer SS 304 With Concentric Rings,
  • Temp. Controlled by PID Controller,
  • Size 325 x 250 X 100 mm
/ 1
37 / Autoclave /
  • Outer M. S and Inner chamber is made of S.S.
  • can be operated at any selected point in between 5 to 20 psi
  • with pressure gauge, pressure release valve, S. S. Basket, safety valve,
  • with water level indicator, vacuum breaker, timer, digita l temp. controller
  • Capacity: 35 lit
/ 1
38 / Digital Colony Counter / New Delux Improved Model
SS body
4 digital display / 1
39 / Biological safety cabinet Class II /
  • Working table:SS 304
  • HEPA of 0.3 μ of an efficiency of 99.97% down to .3 μ media is of glass fiber & made of pleates back & front made of aluminium foil & packed in a anodized aluminum frame
  • Air Flow: 70% Recirculation & 30% Exhaust
  • Conform international standards 209E.
  • Statically Balanced motor blower assembly
  • Velocity at output of HEPA: 90 + 20 FPM
  • Static pressure Manometer.
  • Transparent Front Door
  • U. V. Light 1 x 15 watts.
  • Size: 3’x2’x2’
  • With Virus Burnout System, & Hepa Filter in Exhaust
/ 1
40 / Microscope /
  • Binocular Microscope , standard set complete with 6V - 20 W halogen light illuminator, with anti-fungus Achromatic Objectives 4x, 10x, 40x(spring) & 100x (oil, spring), paired eyepieces wide field 10x.
/ 1
410 / Lab Centrifuge / Digital timer, digital rpm indicator, variable speed upto 5000 rpm; rotar head: 6 x15 ml or 8 x 15 ml / 1
42 / Form Fill Seal Machine /
  • Pack 50-100ml liquid
  • 220V+/- V volt, 50 HZ , 1.5 KW
  • Contact made of food grade SS
  • With digital microprocessor and digital temp. control
/ 1
43 / UV- Vis- Spectrophotometer / Branded, wavelength range-200-nm to 1100 nm, Wavelength accuracy : +/- 0.5 nm, resolution : 0.1nm
With PC and printer / 1
44 / Microwave oven / Capacity: 30 lit approx. with grill / 1
45 / Electronic sealing machine / Lab model / 1
46 / Baking oven /
  • Electric, with one deck with steam
  • Deck size inner-1220x915x230 mm crown
  • Electric load 9 KW, 3PH
  • O/S-1600x1120x(460+460+460)mm
/ 1
47 / Planetary Mixer / CE marked , capacity:8 QTS,
3 speed steel gear, digital timer, suitable forattachment of veggie slicer, ¼ HP, 220/50/1, overload reset button, SS bowl with handle, with kneader, mixer & whipper. O/S: 470X360X660 MM / 1
48 / Prooving Cabinet / Electric, Single Walled, SS on wheels, for tray size- 405X560 MM ,capacity 18 trays o/s – 510X650X1820 MM, 1 PH, made of Stainless steel / 1
49 / Work table / Work tables, with one undershelf
o/s: 900x600x865 MM / 1

PART (B)

S. no. / Equipment / Specification / Qty
/ Cutting knives / SS 304, (standard size) / 10
/ Chopping knives / SS 304(standard size) / 10
/ Heating Mantle / With energy regulator, capacity 1000 ml / 1
/ Magnetic Stirrer with Hot Plate / Capacity: 2 & 5 Ltr / 1
/ Filtration Assembly / Oil free vacuum pump, glass filtration flask, S.S Filter holder (without Filter paper) with vacuum pipe / 1
/ Filter Paper / 1 pkt. ( 600 Filter) Size 0.45μ, 47mm Dia / 1
/ Digital Melting Point Determination Apparatus / With digital display of temperature indication and control
With silicon oil system / 1
/ Tandoor oven / local / 1
/ Grinder / Branded / 1
/ Muffle Furnace / Light weight High Temp. Ceramic Fiber Wool Insulation.
Outer Body Double Walled Thick P.C.R.C. Sheet Duly
Wire Temp. control unit consist of Energy Regulator.
Fitted in Front of Furnaces, Two Pilot with Pyrometer OR
Max. Temp. 1000ºC/1200ºC. Working Temp. 950ºC/1100ºC.
Digital Temp. Controller / 1
/ Hot Plate / 18” x 24” Rectangular with Digital Temperature Controller / 1
/ Ice cream freezer / Capacity: 10 ltrs
With air compressor: 2.3 HP and motor :1 HP. / 1
Note :
i)The vendors in their offer with complete details should specify any other item essential for smooth and trouble free functioning of the complete system.
ii)The decision of IGNOU with regard to selection criteria for specification/ addition/ deletion/selection of firm quoting maximum item/ brand / products will, however, be final and binding to the participated firm(s).
Terms and Conditions
Bids submitted in a casual manner and without the relevant supporting documents may summarily be rejected. In order to avoid any confusion and seeking clarification, if any, a pre-bid meeting has accordingly been scheduled on 12.03.2012 in Board Room, Block No.-8, IGNOU, Maidan Garhi, New Delhi-110068.
The Tender Document can be purchased on payment of Rs. 2,000/- (Rupees Two Thousand only) in the form of DD only in favour of IGNOU, New Delhi from the office of Central Purchase Unit (CPU), Room No. 8, Block 4, IGNOU, Maidan Garhi, New Delhi 110068. This can also be downloaded from IGNOU’s Website i.e. but in that case the same may be submitted with the requisite Tender fee along with the EMD. The Tender submitted without the Tender Fee and the EMD will summarily be rejected.

1.Compliance with the technical specification

Equipment offered shall be in accordance with the stipulated technical specifications as provided above. However, higher version/deviations from the specification, if any, shall be clearly indicated along with explanations. The OEM/ their authorized channel partner/ firms (with supporting documents) are only eligible to apply. The firm, which are, joint venture/ consortium must submit an Agreement and authorization. The University reserve the right to select the firm which is/ are found to be competent to supply all the goods or maximum items. The items which are of consumer nature such as Refrigerator/ Freezer/ Knife etc. only specification/ catalogue with brand may be specified. All the supporting documents must be signed & sealed by the Tenderer. Non-compliance may lead to cancellation of the bid. (Format for submission of Technical bid enclosed Annexure - I).
2.Earnest Money Deposit
Earnest Money deposit (EMD) amount for Rs. 1,80,000/- (Rupees One Lakh Eighty Thousand only) shall be submitted along with the quotation in the form of a Bank Guarantee/ Demand Draft/ Banker’s Cheque/ FDR from any commercial Bank drawn in favour of IGNOU payable at NEW DELHI. The EMD amount will be refunded to unsuccessful bidder(s) only after finalization of the tender. However, in case of successful bidder it will be refunded only after receipt of Performance Security. (Format of Submission of EMD Annexure - II)
3.Performance Security Deposit
The successful tenderer shall, before executing the order, within 07 working days of dispatch/issue of letter intimating acceptance of the offer in terms of Letter of Intent deposit an amount of Rupees equivalent to 10% of the value of the contract as security deposit for due performance of the contract. The security deposit may be furnished in the form of a Bank Guarantee/ Demand Draft/FDR drawn in favour of IGNOU or a bank guarantee from a commercial bank duly countersigned by the bankers (format ofBank Guarantee Annexure – III). The validity of Bank Guarantee/Security Deposit shall be for the entire period of warranty plus Two months. Failure to furnish Security Deposit/Bank Guarantee shall be treated as breach of contract and entail cancellation of the contract, forfeiture of EMD. If the tenderer is not able to supply, install, and support the ordered items completely within the specified period to the complete satisfaction of the IGNOU, the Bank Guarantee/Security Deposit shall be invoked/ forfeited as the case may be. Performance Security shall remain valid for a period of sixty days beyond the date of completion of all contractual obligations of the supplier including warranty obligations. Only after furnishing of the aforesaid performance Security the Purchase Order will be issued.
  1. Submission of Offer

a)

i)All prices and other information like discounts etc. having a bearing on the price shall be written both in figures and words in the prescribed form. Where there is a difference between amounts quoted in words and figures, the amounts quoted in words shall prevail.

ii)The interested Tenderers will submit bid as asked for in the Tender Document. Non-compliance of these may lead to rejection of bid. The bid should be for Item price with warranty / Guarantee.

b)The Excise Duty, Sales Tax/VAT etc., as applicable should be quoted separately in the absence of which it will be presumed that they are included in the rates and IGNOU shall have no liability to pay these charges.

c)The offers in the prescribed format should be addressed to the REGISTRAR (Admn.) under sealed cover. This is a two-bid system. The first sealed cover shall be superscribed “Tender for Technical Bid with Commercial Terms and Conditions”. The second sealed cover shall be super scribed “Financial Bid”. Both these Envelopes, after being sealed properly, shall be put into a third cover super scribing “Tender for Supply & Installation of Equipments related to food processing for School of Agriculture, IGNOU, Maidan Garhi, New Delhi 110068” which should be properly sealed and to be addressed to the Registrar (Admn), Central Purchase Unit (CPU), Room No. 8, Block 4, IGNOU, Maidan Garhi, New Delhi, 110068.

d)The first cover shall contain all details about manufacturing/supply capability, experience. number of qualified service engineers, service centers with technical resources available for the support services, ITCC, STC and other information. The tender fee and earnest money deposit shall be kept in this envelope. The tenders not submitted in prescribed manner shall be summarily rejected and their Financial Bids shall not be opened. The IGNOU reserves the right to accept or reject any tender without assigning any reason.

e)The “Technical Bids with Commercial Terms and Conditions” shall be opened in the first instance in the presence of the duly constituted Committee and the representative(s) of the firm(s)/tenderer(s) who may wish to be present. The financial bid will be opened in respect of only those firms which are found technically qualified.

f)The “Financial Bid” must be submitted in the prescribed form (Annexure- IV), which will be opened in respect of technically qualified bidders in the presence of the representative of the firm(s) who may wish to be present.

5Evaluation

a)The Tenders will be evaluated on the basis of techno-commercial parameters. If considered necessary, the Committee may decide to visit and inspect manufacturing and testing facilities, other related sites, as it may find worth in order to gather further information leading to evaluation of bids. Tenderer will be bound to provide all necessary information as desired by the Committee at such sites. The short-listed tenderer(s) may be, if required, called for detailed discussions at a specified date, time and venue including demonstration of their products, if need be. The Committee may consider overall lowest bidder for the benefit of IGNOU.

b)If the Purchaser considers necessary, it may ask for revised financial bids from the short listed tenderers which should be submitted within three days of intimation of this effect in sealed envelopes on specified date and time. The revised bids shall not be for amounts more than one quoted earlier for an item, unless the specification is of higher configuration than the earlier ones, by the respective tenderer. Any tenderer quoting higher rates for the same item with same configuration quoted earlier in their revised financial bid shall be disqualified for further consideration and EMD submitted may be forfeited.

c)The IGNOU reserves the right to select the tenderer on the basis of best possible features quoted. The decision of IGNOU arrived at as above shall be final and representation of any kind shall not be entertained on the above. Any attempt by any tenderer to bring pressure of any kind shall disqualify the tenderer for the present tender and the tenderer may be liable to be debarred from bidding for IGNOU tenders in future for a period of three years and EMD submitted may be forfeited.