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Minutes
LocationPlace Room Location / Date and Time
Thursday, November 21, 2013
3:00 p.m.
NOTICE IS HEREBY GIVEN that the Club Name will hold a meeting on the above stated date and time. If you have any questions please contact Student Name, Club NamePresident via email: @student.hartnell.edu orStudent Name, Club Position via email: @student.hartnell.edu.
IF YOU HAVE A DISABILITY please contactClub Name by Monday before the upcoming meeting so that we may accommodate you.
I.ORGANIZATIONAL ITEMS
1.01Call to Order
1.02Roll Call (Please write P=Present, A=Absent, EA=Excused Absence (notified in writing to officer) )
President Name_P_Club Position___
VP Name_A_ Club Position__
VP Name_EAClub Position___
TreasurerName___Advisor Name___
SecretaryName___Advisor Name___
1.03Adoption of Minutes(Minutes are usually adopted via consensus, that means everyone reads them and agrees to what is written. Corrections can be made and included in the adoption. Minutes from every prior meeting need to be adopted)
II.PUBLIC COMMENTS
Mention if there were public comments.“Two member of the public offered comments”
III. UNFINISHED BUSINESS(Items tabled from prior meetings)
3.01
Item or Event NameName of member addressing issueAction or Discussion
Description of the item. This item is to approve a budget for an event to support the relief effort for those affected by Typhoon Haiyan. Which organization the ASHC will be working with will also be determined.
Secretary Student Name moved to approve the budget not to exceed $10K for the particular item or event. Motion passed Only action items need a motion, a second and a vote to pass. Only the person making the motion is recorded in the minutes. Discussion items still need to be recorded.
IV.NEW BUSINESS
4.01
Item or Event NameName of member addressing issueAction or Discussion
Description of the item.This item is to approve a budget for an event to support the relief effort for those affected by Typhoon Haiyan. Which organization the ASHC will be working with will also be determined.
4.02
4.03
V. CLUB OFFICERREPORTSThese reports can be as detailed as the club requires.
5.01ASHC President. Constitution is set for review, currently working on Health Care event. Asks members to promote. Emphasizes the work that has been done on website.
5.02Executive Vice President: EVP asked for feedback on Games for Game-Center. Members agreed on having two copies of games, one copy per console.
5.02.1Finance. President Stephens reminds members that VP of finance has to provide a report of the budget in first meeting of the month.
5.02.2Communications and Public Relations: Met with Esmeralda Director of Communications for Newsletter edits. Office files review is in process.
5.02.3Inter-Club Council and Activities: VP. Le reported on last week’s meeting, and clubs plans for Spooktacular.
5.02.4Programs and Services: Senator Ortiz reports he is currently working on a proposal for programs and services.
5.02.5Legislative Branch: Senator Valdez spoke to classmates know more information about how to be more involved. Senator Duran reports on college councils. Andrea is currently working on Newsletter. Senator Martinez found out more information about Affordable care.
5.03 Student Trustee: Senator Duran met CSUMB president at City Council meeting. Talked about a possible Open Mic activity in collaboration with MCP, Hartnell and CUMB. Senator Duran reported on shared governance committees. She has attended college planning and academic affairs where accreditation is the main agenda item. Five items have been addressed, but others need to be addressed by March 2014. Senator Duran reminds members to re-assure other students that accreditation is being taken care of.
5.04 Advisor Report: Advisor Nevarez introduced Program Assistant, Laura Zavala. Reminded members of Conference taking place next week. He encouraged members to promote upcoming events and sign up for shared governance councils. Lastly, Advisor Nevarez emphasized the importance of development meetings which are required for all members.
5.05ASHC Committees
Events Committee: Advisor Nevarez spoke about Day of the Dead, encouraged to survey other students for ideas.
5.06Region IV Update
VI. ANOUNCEMENTS
VII. ADJOURNMENT Please note the time the meeting ended.
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Note- MINUTESwill be housed at the Club Name office in Room Number.