SOUTH SHORE HARBOR MEN’S GOLF ASSOCIATION

SOUTH SHORE HARBOUR COUNTRY CLUB (SSHCC)

BY LAWS

ARTICLE I: NAME

The organization shall be known as the South Shore Harbour Men’s Golf Association, hereinafter referred to as the (“MGA”).

ARTICLE II: PURPOSE

It shall be the purpose of the MGA to dedicate its experience to:

  1. The proliferation and betterment of the sport of Golf.
  2. Maximize the enjoyment of the SSHCC facilities through the cooperative efforts of all.
  3. Plan golf tournaments and social affairs for its members.
  4. Offer constructive suggestions and recommendations to the SSHCC club management concerning matters of interest to the total golfing membership.
  5. Provide Scholarships to High School Seniors that meet the criteria set by the MGA and the Clear Creek Independent School District’s Athletic Departments. That Criterion is academic standings, team leadership, financial assistance and golfing skills.

ARTICLE III: MEMBERSHIP

Membership shall be open to all male golf members 21 years of age or older, who are not recognized as a playing Professional by the USGA rules and are in good standing with SSHCC. Once a member has elected to join the MGA, annual membership dues will be billed automatically each January unless written notice is received by SSHCC prior to December 31.

ARTICLE IV: DUES

Yearly dues in the MGA shall be for the period from January 1st through December 31st in an amount established by the board of directors of the MGA. The dues will not be prorated for new membership nor for termination of membership. Dues must be paid prior to participation in any MGA event unless exempted by the board of directors.

ARTICLE V: RIGHTS AND PRIVELEGES OF MEMBERS

Only members in good standing of the MGA shall have the right to vote at meetings, to be elected as an officer, to serve on a committee and participate in events planned or sponsored by the MGA.

ARTICLE VI: OFFICERS

  1. The officers of the MGA shall be the President, Vice President, Treasurer and Secretary. They shall comprise the Board of Directors.
  2. In the absence of the president, the vice president or his designee shall preside over all meetings of the MGA.
  3. The president, or in his absence, the vice president and one other board member shall sign all contracts or obligate the MGA.
  4. The president shall be an ex-officio member of all committees of the MGA.
  5. The secretary shall keep the records of the meetings of the MGA and perform other duties as may from time to time be prescribed the president.
  6. The treasurer is authorized to establish bank accounts on behalf of the MGA and to perform all duties associated with the administration and maintenance of such accounts. The treasurer shall collect and keep all monies of the MGA and shall disburse them as directed by the officers of the MGA. He shall maintain the MGA books, which shall be open to inspection by any member of the MGA upon request. He shall make a report of the financial condition of the MGA at each monthly meeting and provide a copy to the secretary for inclusion in the recorded minutes of the monthly meeting. He shall keep a current list of the membership. He shall send all notices and correspondence relating to the financial matter of the MGA.
  7. An individual may not succeed himself as an officer. The succession, unless extraordinary circumstances present themselves, will be entry as the secretary and ascending each year to treasurer, vice president, and president. After one year as a non-officer of the MGA, a member may be elected to the board as secretary.
  8. The board may fill a vacancy on the board by appointing a replacement for the resigned position unless such vacancy coincides with the annual election, in which case the position will be filled at the annual meeting.

ARTICLE VII: ANNUAL MEETING AND ELECTIONS

  1. The annual election of the new officer(s) of the MGA shall be held in conjunction with the November MGA event. The nominating committee will submit a complete slate of nominations for the vacant positions(s) to the membership. Additionally, nominations will be accepted from the floor prior to balloting of the day of the election. The new officers shall take office as of January 1 of the next year.
  2. A quorum of ten percent of the membership and at least three directors must be present at the annual meeting. If a quorum is not present the annual meeting will be rescheduled and the date and time posted at the SSHCC.
  3. Meetings of the MGA will be held as a deemed necessary by the board and shall be held prior to the MGA event for that month or at a time and date posted by the board.
  4. A quorum of three (3) board members is required for all regular and special board meetings.

ARTICLE VIII: COMMITTEE RESPONSIBILITIES

  1. The Nominating Committee will consist of the president, the immediate past president and two members of the MGA not currently servicing as officers. They shall meet at least sixty (60) days prior the annual meeting and decide on the nomination(s) to be presented to the membership for the vacant post(s) in the MGA.
  2. Other committees may be formed at the direction of the board of directors to assume specific functions deemed necessary by the board.

ARTICLE IX: BOARD OF DIRECTORS

The management of the MGA shall be vested in the Board of Directors, duly elected, with the authority to act on all matters of interest to the MGA. The immediate past president will serve as an advisor to the board without voting privileges. The board of directors shall be responsible for all aspects or organizing, budgeting, preparing and conducting all MGA events, including the Member/Guest and Harbour Classic Tournaments annually.

ARTICLE X: ORDER OF BUSINESS

The following will be the order of business at the Annual Meeting:

  1. The Treasurer’s Report
  2. Old Business
  3. New Business
  4. Nominating Committee recommendation(s) for the vacant post(s) and nominations from the floor.
  5. Election of new officer(s)
  6. Member comments on items not on the agenda.
  7. Adjournment

ARTICLE XI: AMENDMENTS

These bylaws may be modified, altered or emended at any regular meeting or special meeting called for that purpose, at which a quorum is present, provided that a statement of the proposed modifications, alterations or amendments signed by one or more of the active board members of the MGA is posted on the SSHCC marquee at least fifteen (15) days prior to said meeting. Passage requires the affirmative vote of two-thirds (2/3) of the members present at the meeting.

These bylaws supersede any and all other bylaws that have been passed by the MGA prior to this 12TH Day of November 2010.

Notes on changes (most current changes are underlined above):

11/12/2010

--Article II: Purpose—replaced the words “Board of Governors” with “club management” as the Board of Governors no longer exists.

—Article III: Membership--changed first sentence to read “Membership shall be open to all male golf members 21 years of age or older and in good standing in the SSHCC.”

07/15/2012

--Article II: Purpose—addition of purpose; Number #5. Provide Scholarships to High School Seniors that meet the criteria set by the MGA and the Clear Creek Independent School District’s Athletic Departments. That Criterion is academic standings, team leadership, financial assistance and golfing skills.

--Article III: Membership—

From: Membership shall be open to all male golf members 21 years of age or older, who maintain an Amateur status and are in good standing with SSHCC. Once a member has elected to join the MGA, annual membership dues will be billed automatically each January unless written notice is received by SSHCC prior to December 31.

To: Membership shall be open to all male golf members 21 years of age or older, who are not recognized as a playing Professional by the USGA rules and are in good standing with SSHCC. Once a member has elected to join the MGA, annual membership dues will be billed automatically each January unless written notice is received by SSHCC prior to December 31.

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