Advanced Group Management User Guide

Advanced Group Management User Guide

Advanced Group Management User Guide

In your Unit, go to the Control Panel and click on Advanced Group Management under Course Tools.

Before you can assign users to a group, the group must first be created.

Add Group

1. Click Add Group
2. Enter the name of your group and a description (optional)
3. Enable the group tools required by placing a tick in the associated checkbox
4. Make the group visible
5. Click Submit

Assign Users

This function allows users to be allocated to groups using enrolment data from Student One via OLAS (Online Learning Administration System).

Please note: / You can sort and assign multiple users to a group by clicking on the column headers. This will allow you to group all users by Status, Location, Study Period, Course Name, Availability Year, Attendance Mode or Unit Number.
Once you have sorted by column, you can select the single checkbox within the sorted column to select all users attached to that specific criterion.

To assign individual users to a group you can sort by column headers.

1. Select the checkbox next to the group to which you wish to assign users
2. Click Assign Users
3. Select individual users by placing a tick in the box beside their name in the designated group column
4. Click Submit

To assign multiple users to a group (based on Location, Study Period, Course Name, Availability Year or Attendance Mode):

1.  Select the checkbox next to the group to which you wish to assign users

2.  Click Assign Users

3.  Select the column header to sort the data

4.  Tick the check box for the appropriate aggregation (this will select all users in that aggregation and the boxes will be automatically ticked in the designated group column)

5.  Click Submit

Upload Group(s)

You can assign users to groups by uploading a CSV file.

1.  Create all required groups

2.  Create a .csv file (comma separated values) with student IDs in one column and exact group names specifying the group for each student in another. (See instructions displayed when Upload Groups is selected)

3.  Click Upload Groups

4.  Browse and select the .csv file from your computer

5.  Click Submit

Random Assignment

This function enables the randomised allocation of users to newly created groups. This function can only be used when no previous groups have been created with users assigned.

1. Create all required groups
2. Select Random Assignment
3. The users in the unit will be split evenly across the created groups. Overlap can be enabled if you wish students to be in more than one group
4. Click Submit

Delete Group(s)

Deleting groups will remove any selected groups including student allocation/groupings. Discussion board entries, files associated with the group and adaptive release rules attached to groups are removed.

1. Select the checkbox next to the Group you wish to delete
2. Click Delete Group(s)
3. Click OK to confirm

Modify Group

Modifying groups allows changes to be made to group details and functions.

1. Click on the group name you wish to modify
2. Change the group information as required
3. Click Submit to confirm

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