Thank you for agreeing to exhibit at GEO’s 2011 National Equity Compensation Forum. Please sign this form and return it to us via fax to +1 (714) 630-5697 to confirm your exhibition space. If you have questions regarding your exhibitor agreement, contact Michele Holly at
I. EXHIBITOR INFORMATION:
Exhibitor Name: ______
Exhibitor Contact: ______
Contact Email: ______Phone:______
II. CONFERENCE DATES AND HOURS:III. CONFERENCE LOCATION
Wednesday, 14 September 2011, 11:00 am to 10:30 pmWestin Kierland Resort & Spa
Thursday, 15 September 2011, 7:00 am to 10:30 pm6092 East Greenway Parkway
Friday, 16 September 2011, 7:00 am to 2:00 pmScottsdale, Arizona 85254
IV. EXHIBITION BOOTH OPTIONS
- Note: All exhibition booths include three complimentary booth staff passes (restricted conference pass; able to attend exhibit hall and networking events only)
☐Single Exhibition Booth (10’ x 10’)...... $5,000
☐ Check here to add ______booth staff passes...... $695 each
☐ Virtual Exhibit Hall Upgrade...... $500
V. ALL EXHIBITION BOOTHS INCLUDE
- Three complimentary booth staff passes
- Shell, identification sign
- Wireless internet access
- Electrical service
- A description of your company in the conference program guide
- Exhibitor listing on the GEO website:
- Pre- and post-conference attendee mailing lists for one-time use only
- 24-hour exhibit hall perimeter security
- Networking breaks, breakfast, lunches and opening reception in the exhibit hall
VI. BOOTH LOCATION PREFERENCES
- Exhibit Hall Floor Plan will be available in mid-May; we will contact you at that time to collect your location preferences.
- Please list any firms you do not want as neighbors______
- Please list any other requests______
- Booth space will be allotted in the following order
–Sponsors
–Prior exhibitors & sponsors
–Order received
- Note that, although we will do our best to meet your request, we cannot guarantee placement according to your preferences. We appreciate your understanding.
VII. PAYMENT TERMS & INSTRUCTIONS
Payment is due in full within 30 days of reservation.
Pay by: ☐Credit Card☐Wire Transfer/EFT☐Check
- Credit Card payments: Please provide the following information:
☐Visa ☐MasterCard ☐ American Express
Credit Card Number______Expires______
Name on credit card______
Billing Address______
Signature (Required)______
- Wire Transfer/EFT payments: An invoice will be issued containing GEO’s wire transfer details
- Check payments: Funds should be specified in US Dollars. Please make checks payable to Global Equity Organization and remit to:
Global Equity Organization
1442 E. Lincoln Avenue #487
Orange, CA 92865 USA
VI. ACKNOWLEDGEMENT
By signing below, Exhibitor acknowledges and agrees to comply with all applicable national and local laws and with the Terms and Conditions included in this agreement.
NameTitle
SignatureDate
VII. TERMS AND CONDITIONS
Eligibility and Payment
All Exhibitors must be GEO members. An invoice has been included with thisexhibitor agreement. Payment terms are net 30 days. Booth space will be assigned according to the date full payment is received. Booths will not be considered reserved until full payment is received.
Exhibitor Hosted Event
Any type of hospitality suite, event or private function scheduled by Exhibitorbeyond that provided by GEO as a part of this agreement, held either at the conference hotel or any other venue, may not begin until the conference and exhibition has closed officially for that day and must not conflict with any other conference activity. Any violations may result in exclusion from future GEO events and speaking opportunities. Official conference hours are referenced in Paragraph II above.
Security
Perimeter security coverage of the exhibit hall will be furnished from move-in until move-out of the conference. Exhibitors are responsible for the security of their booth and for any loss or damage to their property during all published show hours. GEO strongly encourages Exhibitors to remove laptops and valuables from the exhibit area at the end of the exhibit hours each day. GEO officers, staff, volunteers, the conference hotel and the event decorating company will not be liable or responsible for the property of the Exhibitors or participants from damage, theft, loss, fire, accident or other causes.
Insurance
Exhibitor agrees to maintain insurance that will fully protect GEO, the conference hotel, and the event decorating company, from any and all claims of any nature whatsoever, including claims under workers’ compensation, and for personal injury, including death, which may arise in connection with the installation, operation or dismantling of the Exhibitor’s booth. Exhibitor agrees to indemnify and hold harmless GEO, the conference hotel, and the event decorating company from any such claims.
Event Cancellation
GEO will not be liable for failure to hold the conference as scheduled due to any acts beyond GEO’s control. Payments will be refunded in that event. Any actual expenses incurred in connection with the conference exhibition will be deducted if it is cancelled within 90 days or less prior to the opening date due to any acts beyond GEO’s control, which make it impossible or impractical to hold the conference exhibition. GEO reserves the right to make changes in arrangements as necessary and shall have the final determination and enforcement of all terms and conditions. GEO also reserves the right to review booth contents and to advise Exhibitors to make necessary changes to ensure the integrity of the conference is upheld.
Indemnity
Each party shall be responsible for any damages (including property damages and/or personal injuries) suffered or incurred by the party or any employee, agent or guest of such party, as applicable, caused by the other party or its employee, agent or guest. Each party (indemnitor) agrees to indemnify and hold harmless the other, its owners, operators, all entities affiliated with each of them and their respective officers, directors, employees and agents (indemnitees) of and form all actions, costs, claims, losses, expenses and/or damages, including reasonable attorneys’ fees arising our of or resulting form the negligence or willful misconduct of the indemnitor.
Act of God
The performance of this Agreement by either party is subject to acts of God, war, government regulation, disaster, civil disorder, curtailment of transportation facilities, or other emergency over which either party has no control, making it illegal or impossible to provide the facilities or to hold the function. This Agreement may be terminated for any or more of such or similar reasons by written notice from one party to the other and a full refund provided of any monies paid to date, less a prorated share of any nonrefundable expenses made to date.
I acknowledge having read and agreed to the Terms and Conditions listed above (please initial)______
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2011 NECF Exhibitor Agreement© 2011 Global Equity Organization