ALL PEACE MINOR HOCKEY ASSOCIATION

FALL KICK OFF MEETING MINUTES – SEPT 16, 2012

SPIRIT RIVER ARENA @ 12:18 pm

Welcome

Attendance - please fill in all information for the new season. Ensure that we have up to date contact information for your All Peace Representative.

Game Incident Reports were distributed to all except High Prairie and Rycroft.

ASSOCIATION NAME / PRESENT / ABSENT
Beaverlodge / Y
Chetwynd / Y
Clairmont / Y
Dawson Creek / Y
East Smoky / Y
Fairview / Y
FortSt. John / Y
Grande Cache / Y
Grande Prairie / Y
Grimshaw / Y
High Level / Y
High Prairie / Y
HorseLake / Y
Hythe / Y
LaCrete / Y
LaGlace / Y
Manning / Y
Peace River / Y
Rycroft / Y
Savanna / Y
Sexsmith / Y
Smoky River (Falher) / Y
SpiritRiver / Y
Valleyview / Y
Wembley / Y
  1. Additions to the Agenda:
    Female numbers

Savanna – Pond Hockey

Motion: Sexsmith moved, Beaverlodge seconded to approve the Windup Meeting Minutes from April 15, 2012. Carried.

  1. Final Financial Statement attached to be presented at the AGM 2012.

Balance of Finesinformation only (review attached sheet to see if any fines are not yet paid)

Bond GICinterest goes into Operating Account

  1. New membership applications- none
  1. Executive for 2012-2013:

Beaverlodge, Smoky River, Fort St John, Spirit River, Clairmont, East Smoky must supply:

President – Ambrose Ralph doing for Clairmont

Vice President – Atom, Female, Midget - Fort St John, Trudy Alexandre

Vice President – PeeWee, Bantam - Beaverlodge, Rick Willey

Secretary – Lorna LeBlanc doing for East Smoky
Treasurer – Lorna LeBlanc for Smoky River

Scheduling Meeting Director – Spirit River, Jeremy Gades

Past - President – Wembley

  1. Commissioners & Statistician for 2012-2013

GrimshawDivisionAtomLaura Spenst will do for them.

BeaverlodgeDivisionPeeWeeChas Walker

East SmokyDivisionBantamDanny Jung will do for them.

ClairmontDivisionMidgetPeter Burletoff will do for them.

Horse LakeDivisionFemaleLucy Redfern will do for them.

Statistician – President to appoint

  1. Team Scheduling order for 2012-2013: Will be at the Hall attached to the Arena

1PeeWee9:00 ambe there by 8:45 am
2Bantam10:30 ambe there by 10:15 am
3Midgets12:00 pmbe there by 11:45 am
4Atoms1:30 pmbe there by 1:15 pm
5Female3:00 pmbe there by 2:45 pm

Each team must bring 30 % more ice slots than they need.

Each team must have their own set of ice and their own scheduler.

  1. Meeting dates for 2012-2013:

Fall Kick-off Meeting – 12:00 pm – Sunday, September 16, 2012 (Hockey Alberta 10:00)

AGM – 12:00 pm – Sunday, October 21, 2012.

Scheduling – 9:00 am – Saturday, October 27, 2012.

Playoff – 12:00 pm – Saturday, January ______(Hockey Alberta 10:00 am)

Spring Windup – 12:00 pm – Sunday, ______(Hockey Alberta 10:00 am)

  1. Honorarium cheques were mailed to the Commissioners. A big thank you to all our commissioners for a job well done last season!
  1. Carry Over suspensions from 2011– 2012 are attached. Ensure documentation shows that these have been served, or apply to Jamie Salm to request exemption.
  1. President’s Business

Business arising from 2011 – 2012 Commissioner’s Year End Reports – see Recommendations below.

  1. Correspondence - none
  1. Suggested changes arising from Wind Up Meeting to either the constitution or rules for next season:

President’s Recommendations:

  1. Playoff extensions for Arctic winter games players.
  2. Give the Executive the right to extend series specifically because of AWG situations.
  3. Three referee system for playoffs.
  4. Suspension appeals. Posting a bond - $ 300.00
  5. Pre season games / Tiering.
  6. Non contact hockey for lower tiers - removed
  7. Body checking skills.
  8. New constitution format. (Table of contents).
  9. Arena security to be identified somehow. Fans need to be controlled better.

9. Pee wee prospect game or Midget. Any association interested in hosting, please advise by AGM.

10. Gamesheets. Scorekeepers and Timekeepers are officials. Associations must provide competent

people. Late gamesheets will not be recorded as wins.

Other Recommendations:

Acceptance of the below into the Constitution would eliminate the need for the January Playoff Meeting.

All series to be two game, total point.

In Divisions SeriesRound 1 – two weeksRound 2 – one week

With

3 teams1Top team has a byeTop team plays winner.

22nd plays 3rd

4 teams11st plays 4thWinner of 1 plays Winner of 2.

22nd plays 3rd

5 teamsBottom team is dropped, revert to 4 team playoff

6 teamsTop 3 teams become A division, revert to 3 team playoff

Bottom 3 teams become B division, revert to 3 team playoff

7 teamsTop 4 teams become A division, revert to 4 team playoff

Bottom 3 teams become B division, revert to 3 team playoff

8 teamsTop 4 teams become A division, revert to 4 team playoff

Bottom 4 teams become B division, revert to 4 team playoff

9 teamsBottom team is dropped, revert to 8 team playoff

10 teamsBottom 2 teams are dropped, revert to 8 team playoff

Change of minimum number of league games to 8 or 10 depending upon circumstances. Rules 1.b.

Changes can only be made at the AGM in October. Proposed motions must be given to the President in writing two weeks in advance.

  1. League Website

Lorna LeBlanc asked if anyone else would like to do the website.

  1. Statistician Honorarium

Lorna LeBlanc asked if anyone else would like to do the stats.

  1. Midget Prospect Game

See President’s recommendations

16. Female Hockey

Lorna LeBlanc distributed an email from Greg Nesom regarding the female numbers in Zone 1. We will need more discussion at the AGM.

17. Pond Hockey

The All Peace League will provide a document on the website for contact information for Pond Hockey teams as well as Recreation teams.

  1. League Scheduling Meeting

Should discuss what associations are looking at for teams so that if division splits are required that they are discussed prior to the AGM

  1. Meeting adjourned at 1:20 pm