Chaperone Role and Responsibilities

IB World Student Conference

Chaperone Role and Responsibilities

Role and responsibilities

Being a conference chaperone at an IB World Student Conference (IBWSC) is an opportunity to get to know students from many different parts of the world and serve as their mentor, monitor their behavior and support the conference. An IBWSC chaperone is the primary adult contact for the students during the conference. Each chaperone will be assigned 10 students and will be responsible for ensuring their safety and appropriate behavior during the week.

Chaperone housing, meals and ground transport are covered by the conference. Off-site activities are also included. Please note that roundtrip travel to the host city is at the chaperone’s personal expense.

Chaperone responsibilities include, but are not limited to:

Arrive at the conference site by 3pm on arrival day and attend a chaperone meeting in the late afternoon or early evening
Conduct a meeting with the assigned 10 students on arrival day following the general chaperone meeting to introduce yourself, explain your role, and ensure that the students understand the expectations/consequences of breaking the code of conduct and the rules of the conference
Monitor students during the non‐program times in the residence halls, activities, and meals.
Ensure students are in their rooms at the designated times each evening
Ensure students wake for breakfast in the morning and attend the morning plenary
Report any violation of rules to IBWSC chairperson and/or the IBWSC contact.
Obtain a criminal records background report, if required by the laws of the host country
Maintain professional standards in regard to the relationship with the students. The Chaperone Chairperson will discuss standard operating procedure concerning conduct between chaperones and participating students at the meeting on the arrival day.

Each IBWSC will have specific rules, regulations and standard operating procedures that align with the university policies. These may differ slightly from site to site. On arrival day, chaperones will receive a handbook with day-by-day instructions and duty time, which will be reviewed in a welcome meeting with the Chaperone Chairperson and have an opportunity to ask clarifying questions.

Items to note

•All adults associated with the conference are asked to refrain from alcohol consumption on campus and in the presence of students

•Chaperones may be asked to meet with specific students from their group to discuss any issues

•Chaperones may assist with other duties, as needed