Supplemental / Bid Bulletin No. 1

Republic of the Philippines

OFFICE OF THE OMBUDSMAN

Ombudsman Building, Agham Road, North Triangle, Diliman, Quezon City

TELEFAX # 929-37-59

EMAIL :

WEBSITE : www.ombudsman.gov.ph

SUPPLEMENTAL/BID BULLETIN NO. 1

RE: PUBLIC BIDDING OF THE SUPPLY AND INSTALLATION OF BRAND NEW AIRCONDITIONING UNITS INCLUDING MECHANICAL PIPING AND ELECTRICAL WORKS

FOR THE OFFICE OF THE OMBUDSMAN

SEPTEMBER 26, 2013

AMENDMENTS TO THE BIDDING DOCUMENTS

As discussed during the Pre-Bid Conference held on September 24, 2013, the Bids and Awards Committee hereby issues the following amendments:

Please note the amendments/additions in GCC Clause No. 17.3 under Section V. Special Conditions of Contract and Ombudsman Bid Form No. 1 (Technical Proposals) and Section VII. Technical Specifications which are underscored and highlighted as follows:

TECHNICAL SPECIFICATIONS PER BIDDING DOCUMENTS / BE MODIFIED TO:
SECTION V. SPECIAL CONDITIONS OF CONTRACT
GCC Clause 17.3 / Warranty is at least two (2) years on-site warranty on parts, labor and services including peripherals (remote control, hangers & support) after acceptance of delivered items by the Procuring Entity. / Warranty periods are as follows: 1. One (1) year on-site warranty on parts (except compressors), labor and services after acceptance by the Procuring Entity; and
2. Two (2) years on-site warranty on all compressors including labor and services after acceptance by the Procuring Entity.
OMBUDSMAN BID FORM NO. 1 and SECTION VII. TECHNICAL SPECIFICATIONS
IV. SCHEDULE OF
ACTIVITIES / Installation and other related activities should be done on weekdays after office hours (5:00 PM to 9:00 PM) and on weekends (8:00 AM to 5:00 PM) / Installation and other related activities should be done on weekdays after office hours (from 5:00 p.m. onwards) and on weekends (8:00 AM to 5:00 PM)
VI. WARRANTY / At least two (2) years on-site warranty on parts, labor and services including peripherals (remote control, hangers and support) after acceptance of delivered items by the Procuring Entity / Warranty periods are as follows: 1. One (1) year on-site warranty on parts (except compressors), labor and services after acceptance by the Procuring Entity; and
2. Two (2) years on-site warranty on all compressors including labor and services after acceptance by the Procuring Entity.

All Bidders are reminded to use the attached Amended Ombudsman Bid Form No. 1 (Technical Proposals), in lieu of the bid form previously issued.

For further inquiries, you may coordinate with the Bids and Awards Committee Secretariat at Tel. No. 929-35-59.

Please be guided accordingly.

(Sgd.) EVELYN A. BALITON

Assistant Ombudsman, PACPO

Chairperson, Bids and Awards Committee

Attachments: Amended Ombudsman Bid Form No. 1B (Technical Proposals)

EAB/jsv

AMENDED OMBUDSMAN BID FORM NO. 1 – TECHNICAL PROPOSALS

HON. EVELYN A. BALITON

Chairman, Bids and Awards Committee

Office of the Ombudsman

Agham Road, North Triangle

Diliman, Quezon City

M a d a m :

Herewith is our TECHNICAL PROPOSAL for your office requirement:

(INSTRUCTION TO BIDDER: Check the “Comply” box if bidder complies with the Ombudsman Specifications.

A Technical Proposal containing unchecked “Comply” boxes would be automatically rated as “FAILED.”

LOT / QTY/UNIT / TECHNICAL SPECIFICATIONS / BIDDER’S SPECIFICATIONS
ONE (1) LOT / SUPPLY & INSTALLATION OF BRAND NEW AIRCONDITIONING UNITS INCLUDING MECHANICAL PIPING & ELECTRICAL WORKS FOR THE OFFICE OF THE OMBUDSMAN ENUMERATED AS FOLLOWS:
6 UNITS / 5TR Air-Conditioning Units, Ceiling Mounted / * Comply
3 UNITS / 3TR Air-Conditioning Units, Ceiling Mounted / * Comply
2 UNITS / 2TR Air-Conditioning Units, Ceiling Mounted / * Comply
I. SCOPE OF WORK:
The work includes all delivery, supply and installation including equipment, tools and services necessary, and required to complete and test all air-conditioning units. / * Comply
a) Rating:
1) 5 TR : 230 V, Three Phase (Six Units)
2) 3TR : 230 V, Single Phase (Three Units)
3) 2TR : 230 V, Single Phase (Two Units) / * Comply
b) Electrical Branch Circuit – Use IMC Pipe, Liquid Tight Flexible Conduit for outside electrical wiring & wires required per unit.
Main Circuit Breaker for the existing panel board and outdoor circuit breaker must be supplied by the Contractor. / * Comply
c) Mechanical Piping : Standard Size / * Comply
d) Drain Pipe : ¾”Ø PVC Pipes, Blue / * Comply
e) Indoor and Outdoor Units / * Comply
f) All pipes must be installed with hangers and support. / * Comply
g) First ten (10) feet of mechanical piping per unit must be free of charge. / * Comply
h) Refer to respective air-conditioning unit layout. / * Comply
II. OTHER REQUIREMENTS: / * Comply
a)  All indoor and outdoor units should be brand new and branded (not cloned or assembled). / * Comply
b) DTI Certification and Mayor’s Permit validating that the supplier is in the air-conditioning business and must be in the business for least five (5) years. / * Comply
c) Certification of dealership with installation of the product being offered. / * Comply
d) Products must be produced by reputable manufacturer as certified by the DTI-Bureau of Product Standards. / * Comply
III. COMPLETION OF DELIVERY / * Comply
a) Supply & installation of all air-conditioning units (indoor & outdoor units) shall not exceed forty five (45) calendar days after receipt of the Notice to Proceed (NTP). / * Comply
b) The Office thru its authorized representative reserves the right to test and reject any failure of work by the contractor and to require the rectification of the same by the contractor at his own expense. / * Comply
c) Repair and restore to original condition any feature of the building damaged by works operation. / * Comply
IV. SCHEDULE OF ACTIVITIES / * Comply
a)  Delivery of air-conditioning units (indoor and outdoor units) must be done on weekdays during regular office hours. / * Comply
b)  Installation and other related activities should be done on weekdays after office hours (from 5:00 p.m. onwards) and on weekends (8:00 a.m. to 5:00 p.m.). / * Comply
c)  Submit a Schedule of Activities from Day 1 to Day 45. / * Comply
d)  Must coordinate with the Office of the Building Administrator and/or the General Services Division (GSD) prior to the scheduled activities for the issuance of access of the contractor’s equipment, tools, safety gears including its personnel to the Office of the Ombudsman building and its premises. / * Comply
e)  The contractor shall comply with the Office’ security regulations. / * Comply
f) The contractor shall implement a safety program for its workers assigned at the site. It is understood that no employer-employee relationship exists between the Office and the workers of the contractor. / * Comply
V. AFTER-SALES SUPPORT & SERVICES / * Comply
a) Availability of service centers. / * Comply
b) Availability of parts in local market by local distributor. / * Comply
c) Response time for technical support and services within twenty-four (24) hours after the report. The period for correction of defects in the warranty period is seven (7) days. / * Comply
VI. WARRANTY / * Comply
1. One (1) year on-site warranty on parts (except compressors), labor and services after acceptance by the Procuring Entity; and / * Comply
2. Two (2) years on-site warranty on all compressors including labor and services after acceptance by the Procuring Entity. / * Comply
VII. Complies with all the terms and conditions in the Contract Agreement. / * Comply
VIII. Complies with the attached diagrams (Figures 1-6) for airconditioning layouts/ mechanical piping/electrical works / * Comply

Very truly yours,

Signature Over Printed Name

Position

Company

__

Telephone Number/s

Date

Section VII. Technical Specifications

(as Amended)

LOT / QTY/UNIT / TECHNICAL SPECIFICATIONS
ONE (1) LOT / SUPPLY & INSTALLATION OF BRAND NEW AIRCONDITIONING UNITS INCLUDING MECHANICAL PIPING & ELECTRICAL WORKS FOR THE OFFICE OF THE OMBUDSMAN ENUMERATED AS FOLLOWS:
6 UNITS / 5TR Air-Conditioning Units, Ceiling Mounted
3 UNITS / 3TR Air-Conditioning Units, Ceiling Mounted
2 UNITS / 2TR Air-Conditioning Units, Ceiling Mounted
I. SCOPE OF WORK:
The work includes all delivery, supply and installation including equipment, tools and services necessary, and required to complete and test all air-conditioning units.
a) Rating:
1) 5 TR : 230 V, Three Phase (Six Units)
2) 3TR : 230 V, Single Phase (Three Units)
3) 2TR : 230 V, Single Phase (Two Units)
b) Electrical Branch Circuit – Use IMC Pipe, Liquid Tight Flexible Conduit for outside electrical wiring & wires required per unit.
Main Circuit Breaker for the existing panel board and outdoor circuit breaker must be supplied by the Contractor.
c) Mechanical Piping : Standard Size
d) Drain Pipe : ¾”Ø PVC Pipes, Blue
e) Indoor and Outdoor Units
f) All pipes must be installed with hangers and support.
g) First ten (10) feet of mechanical piping per unit must be free of charge.
h) Refer to respective air-conditioning unit layout.
II. OTHER REQUIREMENTS:
b)  All indoor and outdoor units should be brand new and branded (not cloned or assembled).
b) DTI Certification and Mayor’s Permit validating that the supplier is in the air-conditioning business and must be in the business for least five (5) years.
c) Certification of dealership with installation of the product being offered.
d) Products must be produced by reputable manufacturer as certified by the DTI-Bureau of Product Standards.
III. COMPLETION OF DELIVERY
a) Supply & installation of all air-conditioning units (indoor & outdoor units) shall not exceed forty five (45) calendar days after receipt of the Notice to Proceed (NTP).
b) The Office thru its authorized representative reserves the right to test and reject any failure of work by the contractor and to require the rectification of the same by the contractor at his own expense.
c) Repair and restore to original condition any feature of the building damaged by works operation.
IV. SCHEDULE OF ACTIVITIES
a)  Delivery of air-conditioning units (indoor and outdoor units) must be done on weekdays during regular office hours.
b)  Installation and other related activities should be done on weekdays after office hours (from 5:00 p.m. onwards) and on weekends (8:00 a.m. to 5:00 p.m.).
c)  Submit a Schedule of Activities from Day 1 to Day 45.
d)  Must coordinate with the Office of the Building Administrator and/or the General Services Division (GSD) prior to the scheduled activities for the issuance of access of the contractor’s equipment, tools, safety gears including its personnel to the Office of the Ombudsman building and its premises.
e)  The contractor shall comply with the Office’ security regulations.
f) The contractor shall implement a safety program for its workers assigned at the site. It is understood that no employer-employee relationship exists between the Office and the workers of the contractor.
V. AFTER-SALES SUPPORT & SERVICES
a) Availability of service centers.
b) Availability of parts in local market by local distributor.
c) Response time for technical support and services within twenty-four (24) hours after the report. The period for correction of defects in the warranty period is seven (7) days.
VI. WARRANTY
1. One (1) year on-site warranty on parts (except compressors), labor and services after acceptance by the Procuring Entity; and
2. Two (2) years on-site warranty on all compressors including labor and services after acceptance by the Procuring Entity.
VII. Complies with all the terms and conditions in the Contract Agreement.
VIII. Complies with the attached diagrams (Figures 1-6) for airconditioning layouts/ mechanical piping/electrical works

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