Porterville College
Budget Committee Minutes
September 21, 2012
Present: Genevie Bunch, Chris Craig, Tiffany Duke, Antonia Ecung, Baldomero Garcia, Richard Goode, Virginia Gurrola, Jeff Keele, Buzz Piersol, Steve Schultz, Ann Marie Wagstaff, Arlitha Williams-Harmon
Absent: Rhonda Dickey, John Ortega, Bill Henry
Guests: Rosa Carlson, Joel Wiens
I. Call to Order – 8:30 am
II. Approval of Agenda – Virginia Gurrola motioned, Jeff Keele second to approve agenda adding Budget Narrative under Budget Drop Box and moving Perkins Overview to Future Item.
Ages: 10 Nays: 0 Abstentions: 0
III. Approval of Minutes – Jeff Keele motioned, Steve Schultz second to approve the following minutes: 09-07-2012
Ayes: 10 Nays: 0 Abstentions: 0
IV. Budget Calendar Review
Our last Calendar Update was approved at the last CLC meeting.
September: On Schedule.
· Arlitha created a group at Inside PC for Budget Managers and also did a presentation at the last Enrollment Management meeting on Monday on how Budget managers can monitor their budgets using BanWeb. That presentation is also in the group at Inside PC. Every Budget Manager received an invitation to see their information. Accreditation accounts will be added to the groups so they will have access.
· Committee discussed adding Fiscal Health Check List and Sustainable Review to Budget Calendar. Put on Future Agenda Item for Calendar Update and vote.
V. 2013-2014 Budget Preparation
a. Core of the Core
At Chancellor’s Cabinet meeting this week, the Colleges were given directive to have a process for creating 2013-14 budget. This process needs to include a priority list to meet the worst case scenario $1.7m cut. The cuts need to be determined if they are temporary or permanent. The deadline for this process is October 16, 2012.
Suggestions for Process:
It was discussed that CLC should appoint a group to start a New College proposal. The group should consist of Senate, CLC, CCA, CSEA, Faculty, Division Chairs, Students, Budget, and Administration members (a group of 20 people or less). Need a vision of what our College will be considering legal requirements, FTES, mission and budget if faced with worse case scenario.
Jeff Keele motioned, Richard Goode second to have Budget Meetings every Friday if needed to meet the October 16th deadline. September 28, 2012 and October 12, 2012 meetings will be added.
Ayes: 9 Nays: 0 Abstentions: 0
b. Discontinuance Update
No update at this time.
Porterville College
Budget Committee Minutes
September 21, 2012
Page 2
VI. Ongoing Agenda Items
a. Budget Drop Box Suggestions
Received a few more suggestions in drop box. Still looking into the legalities to eliminate mailing paystubs.
VII. Budget Narrative
A few sentences referring to the Budget Process were submitted to insert into the Budget Narrative. Put on Future Agenda Items.
VIII. Future Agenda Items
a. Actionable Item: Budget Process Form Review and Budget Narrative
b. Perkins Overview
c. Updated on C6
d. Budget Calendar Update and Vote on adding Fiscal Health Check List and Sustainable Review (Feb?)
e. Accreditation Questions
Meeting adjourned by Ann Marie Wagstaff at 10:00 am
Next Meetings: September 28, 2012, 8:30-10:00am, SM124. Special meeting to work on
Core of the Core.
October 5, 2012, 8:30-10:00am, L405