PROCEDURAL CHECKLIST
Most forms necessary for a “temporary placement” are combined in this document. The “Important Information for Caregivers” booklet (SCZ 200J) and the Ombuds’ “You Have Rights Too” materials, which must be given to the caregiver as a part of training and orientation, are not included in this combined document. The following forms are forwarded to the Placement Tracking Team (PTT): SOC 815-temp place, SOC 817- temp place, SOC 818- temp place, Caregiver Information Sheet” (SCZ 200), any necessary Alternative Plans (SCZ 200K) and/or Corrective Action Plan (SCZ 200L), and the SCZ 17.
For full approval, Live Scan results and other information, as indicated below, should be added to the SOC-temp placement forms that were completed for the temporary placement and copies should be submitted to the PTT.
This temporary, emergency placement assessment is made pursuant to the following Welfare and Institutions Code §:
309(d) for a child who is:· in temporary custody (pre-detention hearing) or
· ordered into a temporary placement (pre-dispositional hearing / 361.45 for a child who is:
· in court-ordered placement, and
· the caregiver suddenly becomes unavailable, and
· The child requires a change in placement on an emergency basis
Date of caregiver’s initial request to be assessed for placement:
Primary Care Provider / Secondary Care Provider
Procedural Steps: Steps 1-10 must be accomplished prior to proceeding with a temporary placement, except
for the dates required in the / shaded / boxes. The dates required for the shaded boxes are entered either thenext business day after the temporary placement or prior to full approval, as indicated below.
1. Completed the “Caregiver Information Sheet” form (SCZ 200A).2. All adults in the home completed and signed the “Criminal Record Statement” form (LIC 508D).
LIC 508D(s) did did not report criminal conviction(s).
3. CLETS results requested and reviewed for all adults in the home (choose a or b).
a. CLETS results did not report criminal conviction(s).
b. CLETS results did report criminal conviction(s) [choose (1) or (2)]
(1) “Director’s Exemption Regarding WIC 361.4(d)(3)” (SCZ 49) was approved prior
to the temporary placement.
(2) “Request for Relative/Non-Relative Extended Family Member Criminal Record
Exemption” (SCZ 572) was approved prior to the temporary placement.
Full Approval Reminder: The Social Worker must confirm by reviewing all Live Scan results that the exemption request based on CLETS contained all convictions.
4. Provided each adult in the home with a completed “Live Scan Referral” form (SCZ 152).
Note: The caregiver and all adults in the home should be fingerprinted within 2 business days following the temporary placement and prior to the Detention hearing. If the caregiver and adults in the home are not fingerprinted within ten (10) days of the CLETS check, either the child, or the person(s) who has not been fingerprinted, must leave the home.
5. Requested CACI results for all adults in the home via the “CACI Facsimile Inquiry Form,” which is faxed to the
Department of Justice. (If the CACI shows a child abuse history, the child may not be placed temporarily prior to an approved Child Abuse Review
6. Reviewed the Out of State Disclosure and Criminal History Statement (LIC508d) to determine if a child abuse record check in another state must be requested. (The child may be placed temporarily pending the receipt of child abuse record results or the completion of the assessment of the child abuse record in the other state.)
7. CWS/CMS record checked for substantiated child abuse and/or neglect records conducted for all adults
in the home.
8. CACI and CWS/CMS child abuse/neglect record checks reviewed and results indicated (choose a or b):
a. No substantiated child abuse and/or neglect allegations for any adult in the home.
b. Substantiated child abuse and/or neglect allegation(s) found for an adult(s) in the home.
(1.) “Child Abuse and/or Neglect Record Review” (SCZ 200M) was approved prior
to the temporary placement.
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9. Conducted a home site inspection and complete the “Checklist of Health and Safety Standards for Approval of Family Caregiver Home” [SOC 817-temp place]
10. Reviewed results of site inspection to determine if either an Alternative Plan (SCZ 200K) or Corrective Action Plan (SCZ 200L) is needed.
Note: A Social Worker conducting an assessment in the field can obtain supervisory approval for an Alternative or Corrective Action Plan via telephone, followed by signed supervisory approval on the SCZ 200K and/or SCZ 200L the next business day.
a. Neither an Alternative or Corrective Action Plan was needed and the caregiver’s home
is certified as meeting the building and grounds standards for approval.
b An Alternative Plan was needed and approved by the Supervisor and the caregiver’s home
is certified as meeting the building and grounds standards for approval [choose (1.) or (2.)].
(1.) Supervisor signed the Plan prior to the temporary placement.
(2.) Supervisor approved Plan by telephone on / followed by signing
the Plan the next business day on / .
c. A Corrective Action Plan for a potential impact deficiency[1] was approved by the Supervisor and is
pending completion. The caregiver’s home is not yet certified as meeting the building and grounds
standards for approval. The temporary placement proceeded with this Corrective Action Plan.
pending [Choose (1) or (2) below.]
(1) Supervisor signed the Plan prior to the temporary placement.
(2) Supervisor approved Plan by telephone on / followed by signing
the Plan the next business day on / .
Full Approval Reminder: The Social Worker (or a Social Worker acting on behalf of the assigned Social Worker) must confirm by in-person inspection that the potential impact deficiency was corrected. Then Social Worker (or a Social Worker acting on behalf of the assigned Social Worker) signs the SOC 817 to certify that the home meets the standards.
11. Gave the caregiver(s) a copy of the “Important Information for Caregivers” booklet (SCZ 200J) and the State Ombuds’ “You Have Rights Too” child’s personal rights flyer and poster, and either:
a Went over the SCZ 200J and “You Ave Rights Too” materials with the caregiver(s) and complete the SOC 818-temp placement form, OR
b. Made an appointment within 5 business days to go over the SCZ 200J and “You Ave Rights Too” materials with the caregiver(s) and complete the SOC 818-temp placement form.
12. Completed the information required in the shaded areas of the SOC 815-temp place on pages 1-3.
Note: At the time of the temporary placement, the following sections of the SOC 815-361.45 will be or might be incomplete, and will need to be completed prior to full approval:
· The “Criminal Record/Prior Abuse,” section on page 1, because Live Scan results are pending at the time of the temporary placement.
· The “Safety of Home and Grounds” section on page 2 when a Corrective Action Plan for a potential impact deficiency is pending.
· The approval certification and Social Worker/Supervisor signature section on page 2, because approval assessment is not complete.
· The matrix on page 4.
13. The Social Worker signs below and submits these “Procedural Checklist” pages, all SOC-temp forms and any necessary SCZ 200K or SCZ 200L forms the next business day following the temporary placement to the Supervisor for review and approval.
14. Within one business day of the temporary placement, submit the following copies to the PTT:
· These two “Procedural Checklist” pages with the Social Worker’s and Social Work Supervisor’s signatures below.
· The “Caregiver Information Sheet” (SCZ 200).
· Either a signed SOC 817-temp place with any Alternative Plan, or an unsigned SOC 817-temp place form with a copy of any pending Corrective Action Plan for a potential impact deficiency, if applicable.
· The SOC 818-temp placement form if training/orientation was completed before temporary placement.
· The partially completed SOC 815-temp placement form
· The “Placement/Address Change Form” (SCZ 17).
The caregiver meets the requirements for a temporary placement per WIC § 309(d) or 361.45.
Social Worker Signature / Date / Supervisor Signature / Date
Facsimile Inquiry for child Abuse Central Index Check (CACI)
To print-out the current version of the “Facsimile Inquiry for child Abuse Central Index Check (CACI)” form, open Acrobat Reader, go to the G drive, go to template, go to forms, and open “Facsimile Inquiry Form.”
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CHILD(REN) FOR WHOM PLACEMENT IS REQUESTED
Child(ren)’s Name(s) / Date of Birth / Sex / Relationship to CaregiverINFORMATION ABOUT CAREGIVER(S)
Caregiver’s Name / Partner/SpouseLast Name First Name Middle Name / Last Name First Name Middle Name
Other Names For This Person, e.g., Maiden Name, Aliases / Other Names For This Person, e.g., Maiden Name, Aliases
Date of Birth / Social Security Number / Date of Birth / Social Security Number
Driver’s License Number
/ Telephone Numbers
Home:
Work: / Driver’s License Number
/ Telephone Numbers
Home:
Work:
State Number / State Number
Address
Street City State Zip Code
INFORMATION ABOUT ADULTS AND CHILDREN IN HOME
Name(s)(List Other Names By Which The Person Has Been Known) / Date Of Birth / Social Security Number / Driver’s License
(State And Number) / Sex / Relationship To Child(ren)
INFORMATION ABOUT ADULTS WHO HAVE SIGNIFICANT CONTACT WITH CAREGIVER(S) OR OTHER HOUSEHOLD MEMBERS, AND ADULTS WHO WILL HAVE SIGNIFICANT CONTACT WITH THE CHILD(REN)
Name(s)(List Other Names By Which The Person Has Been Known) / Date Of Birth / Social Security Number / Driver’s License
(State And Number) / Sex / Relationship To Child(ren)
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STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY
/CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
Child’s Name: / List child(ren) below / Case #:Child’s SSN: / List SSN(s) below / Child’s DOB: / List DOB(s) below
Caregiver Name: / List caregiver(s) below
complete highlighted areas for 309(d) or 361.45 temporary placement
Approval of Family Caregiver Home
WIC § 309(d)/361.45 Temporary Placement Pending the Detention Hearing and Full Approval
Pursuant to the provisions of WIC Section 319 I certify that I assessed
Full Name(s) of Caregiver(s) If a couple or 2 people (e.g., grandmother and aunt) are providing care, list both people.Address
the / / Relative / / NREFM
Relationship to child
of / ; and
Child’s Name / Social Security Number / DOB
the / / Relative / / NREFM
Relationship to child
of / ; and
Child’s Name / Social Security Number / DOB
the / / Relative / / NREFM
Relationship to child
of / ; and
Child’s Name / Social Security Number / DOB
the / / Relative / / NREFM
Relationship to child
of / ; and
Child’s Name / Social Security Number / DOB
the / / Relative / / NREFM
Relationship to child
of / ; and
Child’s Name / Social Security Number / DOB
the / / Relative / / NREFM
Relationship to child
of / ; and
Child’s Name / Social Security Number / DOB
1. Criminal Record/ Prior Abuse Clearances
This section cannot be completed until record check results from Live Scan fingerprinting are reviewed.Criminal Record and Child Abuse records have been checked for the caregiver(s), all adults living in the home or on the premises, and other non-exempt person(s) who have routine/significant contact with the child(ren).
ALL ADULTS CLEAREDNOT CLEARED
STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY
/CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
Child’s Name(s): / See page 1 / Case #:Child’s SSN: / See page 1 / Child’s DOB: / See page 1
Caregiver(s) Name(s): / See page 1
2. Caregiver Qualifications
The above named prospective caregiver has been assessed as able to care for and supervise the above named child(ren) and provide for the child(ren)’s special needs; Caregiver Assessment completed and attached.Caregiver not qualified.
3. Safety of the Home and Grounds
If at reassessment a CAP was necessary, put the date of the last site inspection and SW who confirmed CAP completed.. / An on site inspection of the home's building and grounds was conducted on
by
Date
The home is clean, safe, sanitary and in good repair for the safety and well-being of the child(ren), meeting required licensing/approval standards set forth in MPP 31-445.3; Checklist of Health and Safety Standards completed and attached.
HOME DOES NOT MEET APPROVAL STANDARDS.
4. Child's Personal Rights
Information regarding the personal rights of foster children has been provided to the prospectiveCaregiver.
Caregiver has agreed to provide a copy of that information to any child (or the child’s authorized representative where applicable) placed in his or her home.
5. COMPLETION OF ORIENTATION/TRAINING
The caregiver has received a summary of State approval regulations and completed theorientation provided by the county.
For initial assessments when there is no CAP or after CAP is complete, and reassessments that do not require a CAP:
/ I certify that the above named caregiver meets the standards for relative or non-relative extended
family member home approval as of / .
(Date)
For reassessments when a CAP is necessary:
I certify that as of / the above named caregiver meets the standards for relative
(Date)
or non-relative extended family member home approval pending completion of the Plan of Correction.
Plan of Correction completed on / Date of home visit at which SW confirmed CAP completed
(Date)
Plan of Correction not completed by agreed to due date.
For initial assessments and reassessments
I certify that the above named caregiver DOES NOT meet the standards for relative or
non-relative extended family member home approval as of / .
(Date)
Assessment Approval Worker's Signature / (Date)
Santa Clara
Assessment Approval County
Supervisor's Signature / (Date)
SOC815 temp place
Rev. 11-08 / Approval of Family Caregiver Home / Page 2 of 5
STATE OF CALIFORNI – HEALTH AND HUMAN SERVICES AGENCY / CALIFONRIA DEPARTMENT OF SOCIAL SERVICES
Child’s Name(s): / See page 1 / Case #:
Child’s SSN: / See page 1 / Child’s DOB: / See page 1
Caregiver(s) Name(s): / See page 1
CRIMINAL BACKGROUND CHECKS