College of Arts Council Agenda

College of Arts Council Agenda

May 22, 2015

MINUTES
COLLEGE OF ARTS COUNCIL
May 22, 2015 1:00 pm
Abbotsford campus, Room B140

PRESENT: Anastasia Anderson, Tesuomi Anzai, Teresa Arroliga-Piper, Jill Bain, Glen Bair, Hilary Beard, Rebekah Brackett (recorder), Robin Endelman, Cherish Forster, Larissa Horne, Karin Jager, Gilmour Jope, Shirley Hardman, Ceilidh Hart, Lynn Kirkland-Harvey, Bruce Kirkley, Nicole Klassen, Marcella LaFever, Sylvie Murray, Jacqueline Nolte (Chair), Sean Parkinson, Brenda Philip, Stephen Piper (Vice-Chair), Michelle Rhodes, Prjad Sharifi, Terrill Smith, Betty-Joan Traverse, Grace Tsurumaru, Sven van de Wetering, Annette Vogt, Melissa Walter, Alisa Webb, Alex Wetmore

GUEST: David Harper

ATTACHMENTS: U of Adelaide partnering – Arts.pdf

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1. / GUESTS

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1.1. / David Harper
J. Nolte welcomed D. Harper. D. Harper (Associate Professor of Kinesiology & Physical Education) discussed an opportunity for International Education with the University of Adelaide. D. Harper discussed his conducted research on the health benefits of Ketogenic Diets. A slideshow was presented (please see ‘U of Adelaide partnering – Arts.pdf’). The University of Adelaide (Adelaide.edu.au) is located on the southern part of Australia and receives 25% of their operating budget from the federal government. International Ed. Is a substantial profit centre (education is the second leading export in South Australia). It was noted that if four or five faculty collaborations for research can be established, the University of Adelaide will support and encourage further collaboration and establish a formal relationship in order to open funding opportunities for Faculty and students within UFV.
Opportunity was given for discussion and questions.
Please forward any questions or comments to .

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2. / FOR APPROVAL

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2.1. / Adopt the College of Arts Council Agenda for May 22, 2015
Amendments noted:
·  To delete item 5.1. (Developing an Arts strategy for responding to SEM).
·  To delete item 4.2. (Indigenous Studies Curriculum Committee Representative). The ISCC Terms of Reference and nominee rationales will be circulated to members electronically for review. The closing date of this item will be June 18, 2015.
·  To move item 6.1. (Reorganization Subcommittee) to 5.3. (General Studies Curriculum Committee).
MOTION:
To adopt the College of Arts Council Agenda for May 22, 2015 as amended.
M. LaFever / T. Arroliga
APPROVED

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2.2. / Approve the College of Arts Council Minutes of March 27, 2015 & April 24, 2015
MOTION:
To approve the College of Arts Council minutes of April 24, 2015 as presented.
C. Forster / B. Kirkley
APPROVED
MOTION:
To approve the College of Arts Council minutes of March 27, 2015 as presented.
C. Forster / T. Arroliga-Piper
APPROVED

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3. / CHAIR & VICE-CHAIR'S REPORT
J. Nolte projected the College of Arts Year End Variances (please see ‘May 15 CofA Dept Heads’ meeting – Year End Variances.pdf’). The new budget model is based on projected enrollments. If those enrollments fall short this will result in a cash deficit. The total deficit in terms of domestic projected enrolments is $900,420.00. The year-end variance is $629,060.00. International had over-enrolment and is currently at $11,046.00. The current deficit is $260,314.00. In the current budget model, profits and deficit shared with central administration. The Arts had a 138,000.00 deficit which was paid by taking the cumulative one-time budget (outside the operating budget). Usually there is a contingency budget which supports department initiatives, conference requests etc. With the diminishing one-time budget over the past 4 to 5 years, there is currently around $20,000.00 between all departments until the end of the year. The Dean’s Office has been going through a budget-cutting exercise. The acting Manager of Academic & Administrative Services is currently meeting with department heads and department assistants individually to ensure that these enrolment targets are realistic as possible for the future fiscal year. The College of Arts has a responsibility to utilize the budgets wisely and J. Nolte thanked the members.
Opportunity for discussion was given and included the following points:
·  How do departments project enrolments and what is this based on?
Ø  By using the three year averages will give a projection. It was noted to be on the conservative side of projections as high demand sections can always be added in.
J. Nolte thanked the members for their participation in the year end events. A reminder that Convocation will be taking place at the Abbotsford Entertainment Centre on June 11 and June 12.
Discussion followed in response to the circulated email from J. Nolte regarding meeting quorum at CAC. Suggestions included:
Ø  A change in date.
Ø  To restructure the agenda outline.
Ø  To limit the number of guests.
Ø  Members are welcome to bring agenda items forward.
Ø  To have group discussions in order to generate ideas and conversation.
Ø  Is it the will of the group to have a rotating chair?
Ø  Do members have discussion items to bring forward for discussion?
Please forward any ideas and suggestions to the Dean’s Office.

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4. / FOR DECISION

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4.1. / GIS - Program Change
This item is pending departmental approval (May 28, 2015), it has been approved by CACC. This will be placed on the June CAC agenda for approval.

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4.2. / Nominations and Elections Committee - Faculty of Professional Studies: Arts representative
There has been no nomination forms received for this position. The Call for Nominations will be extended to June 18, 2015. Nomination forms can be submitted to the Dean’s Office in B315 or sent electronically to .
The current open Senate Governance positions are: Academic Planning and Priorities Committee (1 position), Senate Honours and Awards Committee (1 position), Senate Budget Committee (2 positions), Faculty Standards Committee (2 positions). Please contact for further information.

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5. / SENATE SUBCOMMITTEE REPORTS

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5.1. / Senate Governance Committee - T. Arroliga-Piper

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5.2. / Senate Budget Committee - B. Kirkley

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5.3. / Undergraduate Education Committee - S. Pattridge

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5.4. / Academic Planning and Priorities Committee - M. Walter

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5.5. / Graduate Studies Committee

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5. / FOR DISCUSSION
5.2. / Review of Arts Faculty Standards
7. / FOR INFORMATION

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7.1. / The following items were approved at the College of Arts Curriculum Committee:
Geography:
GEOG 340 - Course revision
GEOG 396 - Proposal for revision of Canada internship (cross-listed with GDS 310 & SOC 396)
GEOG 398 - Proposal for revision of International internship (Cross-listed with GDS 311 & SOC 398)
GIS:
GIS - Program change
Anthropology:
ANTH 368 - Course revision

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7.2. / Undergraduate Research Award Info Sheet / Awards Presentation Dinner (June 1)

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7.3. / Indiginizing the Curriculum Workshop (June 8 - June 10)

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7.4. / Convocation (June 11 & June 12)

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7.5. / STLHE 2015 (June 16)

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7.6. / Annual Faculty Workload Plan

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7.7. / Updated Policy Statement for 2015 - 16

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7.8. / Policy Consultation - Course Audit (108) policy revisions

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7.9. / Teaching and Learning Opportunities