South Carolina Association of Student

South Carolina Association of Student

Financial Aid Administrators

Day Two Agenda

2015-16Summer Board Meeting

Tuesday, July 7, 2015

Newberry, SC

Present:

Kenneth ColeJennifer WilliamsDJ WetzelCindy Peachey

Elizabeth MilamKisha DawkinsNikki MerrittEarl Mayo

Katie HarrisonApril BaurMelanie GillespieNancy Garmroth

Kevin PerryDonna QuickTraci Singleton

Leah SuttlesCasey Wallen

Absent:

Chuck SandersBonnie CarsonDeborah WilliamsJoey Derrick

SCASFAA2015-16 EXECUTIVE BOARD MEETING AGENDA

Day Two

Tuesday, July 7, 2015

8:30 Call to Order:Elizabeth Milam

Establish a Quorum – Quorum is present

Action Item: Approval of agenda with authority given to the president to make changes as needed in order to facilitate the flow of business. Melanie Gillespie motioned; Ken Cole seconded; motion carried

Action Item: Approval of Non-Standing Committees

No changes from prior year. Ken Cole Motioned; Kisha seconded; motion carried

Old Business:

Action Item: Wild Apricot (website) pricing change

SASFAA has already decided to commit to the 2 year contract. It would be wise for us also to commit to the 2 year contract. Ken Cole mentioned that even if we decided to switch platforms it would take us at least 2 years to switch. Ken Cole motioned for SCASFAA to lock in at the 2 year rate; Earl Mayo seconded; motion carried. Ken Cole immediately locked in the rate and SCASFAA paid for it via SCASFAA credit card on July 7, 2015

9:00Presentation of 2015-16 Theme/LogoElizabeth Milam

Notes on board meetings, reports, committee meetings, volunteers

Elizabeth Milam gave opening remarks for the new year. Board Members discussed current process of volunteering for SCASFAA. All chairs need to keep updated on this.

SCASFAA has had great leaders, has great leaders, and continues to grow new leaders to keep SCASFAA strong.NtoeNote

9:14SASFAA UpdateElizabeth Milam

Elizabeth appointed Ken Cole as proxy on behalf of SCASFAA at SASFAA’s board meeting.

Board Meeting, Greensboro, NCJuly 24-25

Management Institute, Orlando, FLOctober 7-9, 2015

Annual Conference, Greensboro, NCFebruary 7-10, 2016

SASFAA Volunteers for 2015-16

Ken Cole Electronic Services Committee, Chair

Joey DerrickLegislative Relations Committee

Jan PriceGlobal Issues Committee

Jennifer WilliamsSponsorship Committee

9:28Parliamentary Procedures RefresherKevin Perry

Kevin Perry discussed the current procedures SCASFAA uses. Elizabeth Milam will be the presiding officer.

9:38Break

9:50Report of Officers:

President Elizabeth Milam

Past-PresidentKen Cole

Ken is working on nominations and election for the upcoming year. If anyone is interested in running please let Ken know. He is also working on Election Buddy for SCASFAA and SASFAA.

Vice President/ Professional DevelopmentMelanie Gillespie

Discussion: NASFAA U

Plans for this year are not finalized yet. Melanie would like to do more than the normal two trainings each year maybe four. She is not sure what part of the training will involve NASFAA U. Definitely interested in verification module again. Maybe part two of the Leadership Symposium from last year’s part one. Elizabeth Milam said that we learned a lot from NASFAA U. SCASFAA saved our membership almost $4,000 in NASFAA U credentialing. SCASFAA only had to spend $1,000. SCASFAA needs to buy this earlier and get the trainers.

Katie Harrison presented a professional development scholarship proposal. This should be associated with a person for the scholarship. Kevin Perry recommended putting it as an “up to” dollar amount – like $750 and any training can fall within that amount. The board is in approval to have Melanie Gillespie work on fleshing out this proposal. Maybe a combination of SCASFAA, SASFAA, and NASFAA events.

President-Elect/Special Projects/Long-Range PlanKevin Perry

Discussion: Financial Awareness

This encompasses Financial Literacy, Debt Management, etc. SCASFAA could create a box of tools that we could offer to SCASFAA members but now EdManage does much of this now. How can we market Financial Literacy to all our members? Melanie Gillespie said that Great Lakes may be interested in these one day events. Kevin Perry said that our tiers already answer some of this. Melanie needs to set the dates of this year’s events first. Nancy Garmroth wondered if we should provide training in Financial Literacy. Elizabeth Milam asked how do we do this without alienating our sponsors? Donna Quick wants SCASFAA to compile a resource. Jennifer Williams was wondering if you had four lenders who all wanted to present at a certain event. Kevin Perry did say that SCASFAA could tailor the programs to meet the demand.

Kevin Perry motioned to accept Financial Awareness as special project; Melanie Gillespie seconded; motion carried

Discussion: SASFAA Presidents (Presidents-Elect) Exchange

SASFAA is asking for SCASFAA to comp registration, room, and expenses up to $1,000.

Secretary/By LawsKevin Delp

Kevin announced that he was leaving SCASFAA since he submitted his resignation as Director of Financial Aid at BJU. He will be starting his new job in August at HeritageBibleChurch as Director of the Children’s Ministry. According to the SCASFAA bylaws, Elizabeth will appoint a new secretary for this year with the approval of the board.

Treasurer/BudgetEarl Mayo

Discussion: Reimbursement/Travel procedures training and forms

Please use the new forms. Committee chair still has to approve the expense forms.

Treasurer-ElectCindy Peachey

Reminder: Board membersmust pay membership before next meeting

Discussion of who will go to the NASFAA Leadership Conference and Symposium. Ken Cole motion to table who goes to Leadership Symposium; Melanie Gillespie seconded; motion carried.

Member at Large/Membership Kisha Dawkins

Discussion: SCSU

Should someone personally go to the directors of the college and universities that are not participating in SCASFAA? Is there something that we could offer that SCASFAA currently doesn’t offer like evaluating processes at these schools to help them out. How can we reach out and what are the benefits?

Discussion: Membership fees

11:00Committee Reports:

Advisory to CHEBonnie Carson (absent)

CommunicationsDeborah Williams (absent)

Discussion: Communication plan (newsletter, blog, email, Facebook)

Wants to do quarterly newsletters and move away from the blog.

Consumer Relations Traci Singleton

Counselor Relations Leah Suttles

Leah would love to continue to build upon the work that April Baur did.

Electronic Services DJ Wetzel

DJ will start working on making the website more usable and accurate for SCASFAA.

Financial PlanningNancy Garmroth

More quarterly reviews. Financial sheets were distributed.

Global IssuesJan Price

One issue to consider may be same-sex marriage and how recent Court decisions impact aid eligibility and how we counsel families

Legislative Relations Joey Derrick (absent)

Discussion: SASFAA Legislative Relations Hill visit

Loan Agency LiaisonChuck Sanders(absent)

ConferenceKatie Harrison

Katie talked about the debriefing meeting that happened right after the last spring conference to help this year’s conference be even better. Trying to get many of the past-presidents to participate.

Site Selection Donna Quick

May have to get another 2 year contract. Working with Casey W. who is helping NCASFAA with there site selection

SponsorshipJennifer Williams

Discussion: Sponsorship levels and pricing

Melanie discussed building conference fee in the sponsorship level. Kevin Perry asked for this discussion to go to the committee and the committee bring before the board a proposal asap.

Discussion: 50th anniversary sponsor plaques

12:15New Business

Discussion: Code of Practices and Statement of Ethical Behavior

12:16Announcements and closing remarks

Next Board Meeting – September or October

12:Adjournment

Kevin Perry motioned to adjourn; Cindy Peachey seconded; motion carried

1:00Post-Meeting actions: Budget Committee meetingNewberryCollege