The Fellowship of Reconciliation (FoR)

Job Title: Centre Administrator

Salary:£22,000 - £24,000 (pro-rata)

Hours:28 hours per week Location:Oxford

Contract:Until 31/12/2012, subject to 6 month’s probation

Responsible to:TheDirectorAccountable to:The Trustees

Job Summary:To be responsible for the day to day administration work of the Fellowship of Reconciliation and for developing Peace House into a well-used centre.

General office duties
  • To maintain the FoR membership and supporters database.
  • To order and maintain stocks of office stationery
  • To maintain stocks of publications and ensure orders are filled.
  • To keep the FoR email list up-to-date
  • To assist with the general duties of the FoR staff team, including the organising of education, training and fundraising events and Annual Council
Financial Administration
  • To assist the FoR Finance Officer in the recording of donations, standing orders, Gift Aid and other income on the FoR database.
  • To bank donations and other income as necessary
  • To send out gift aid and standing order forms etc. as requested.

Venue Hire/Events management

  • To promote hiring out of the Centre’s rooms and facilities to other organisations.
  • To respond to all enquiries about venue hire, issue Booking Forms etc. and monitor payments.
  • To meet potential clients, show them around the venue and discuss their requirements regarding room layout, catering, audio visual aids, PA system etc.
  • To manage and service the event, engaging volunteer cover where necessary.

Building Management

  • To work with Peace House Management Working Group to maintain both the fabric and the smooth running of Peace House
  • To liaise with security/safety engineers regarding maintenance of security system, alarms and fire system
  • To issue keys and monitor key-holders.
  • To liaise with cleaning contractors and order materials.
  • To ensure all office and venue equipment and telephone systems are in working order, liaising with engineers and maintenance contractors where necessary.
  • To organise special refuse collections when necessary.
  • To welcome visitors to the Centre and provide refreshments. To maintain stock of refreshments.
  • To bin familiar with Health and Safety requirements and to keep necessary records.

Other duties and support

  • To provide admin support to the Director when appropriate. To issue Trustees’ Meeting agendas and papers, take minutes at meetings and produce and circulate minutes..
  • Undertake tasks as suggested by the Finance Officer and Director to ensure the smooth running of the organisation

Person Specification

Job Title:Centre Administrator

Essential / Desirable
Experience: /
  • 1-2 years experience of office administration work
/
  • Experience working within the voluntary/charity sector
  • Experience of managing a building

Knowledge /
  • Knowledge and experience of organising events
  • An understanding of the Christian basis of peacemaking
/
  • Understanding of basic finance systems

Skills /
  • Excellent administrative and written communication skills
  • Ability to use a range of computer software packages
  • Ability to meet deadlines
  • To work on own initiative as well as part of a team
  • Ability to work with management committee or Trustees

Commitment /
  • Commitment to equal opportunities
/
  • Sympathy with the vision of Fellowship of Reconciliation