Willowgrove University Heights
Community Association
Minutes
Date: February 17, 2017
Location: Willowgrove School Library (LRC)
Members in AttendanceName / Present / Name / Present
Leanne Schellenberg (COS) / X / Jennifer Oleksyn
Glenda Clezy / X / Debbie Dawe / X
Malvina Rapko / X / Stephanie Hnatiw
Heather Desjardins / X / Stacey Waters
Bryan Dekelver / Neil Harmon
Bill Johnson / X / Siobhan O’Connor
Dana Begg / X / Gindy Klein
Amee Joshi / Kenelm Grismer
Chrissie Gutmann / Shalla Shoular / X
Catherine Delaney / Vijay Tumber
Jason Hosain / Julius Fernandes / X
Angela Hyra / X / Sun Duggan
1. Call to Order @ 7:05pm
2. Motion to adopt Previous Meeting Minutes (Julius 1st, Shalla 2nd), carried.
3. Motion to adopt agenda (Angela 1st, Heather 2nd), carried.
4. Guest presenters - None
5. City Councillor report – Zach Jeffries
1. Not present
6. President's report – Malvina
1. Malvina attended a session put on by Health Canada and the Canadian Food Inspection Agency.
- A survey had to be completed and then a focus group was held.
- They are going across Canada to gather data
- Changes are coming to the food labelling. It will be more reflective of the nutrient deficiencies in Canada and reflect actual eating habits.
2. Malvina will be attending a WinterCityYXE Roundtable for community association volunteers in late March.
7. Correspondence – Malvina
1. Correspondence emails will be forwarded.
8. Community Consultant Report – Leanne
1. A report was sent prior to the meeting (emailed to the group).
2. There is an upcoming volunteer training (morning) and networking trade show (afternoon) on March 11. Registration is now open. Each Community Association (CA) can set up a display board. Some other organizations such as Open door society, Saskatoon Council on Aging, Saskatchewan Athletics, and Cricket have also been invited. A strategic planning learning session will be held in the morning so that participants can learn how to do strategic planning. Debbie has the display that was used last time at the event, it can be updated and reused.
3. A location for the rink has been found. Our parks department has determined a location. The location was shown on a map. The location is fully on park land and so no permission will be needed from the schools.
Glenda will begin working on some grant applications and finding out what the budget might look like. Leanne will send Glenda some information from the recent Hampton Rink build project.
The things that still need to be sorted out will be the electricity and water. A winterized water source will need to be brought in. A water meter is also quite expensive to install.
Leanne will find out if 60x120 is the maximum size that will fit in the location identified.
There have been a number of people that are interested in donating money.
4. Garden update – Raina was unable to attend tonight. The location for the garden was not seen as favorable as it went through the approval process. Leanne has searched for other locations in the area, and couldn’t find a better location. The proposed location will go back for approval at the beginning of March.
5. Willowgrove Playground Expansion
The playground committee has approval to add the equipment they would like to add to the Willowgrove playground. The last piece of the puzzle is for them to fill out a Park Enhancement Application. Normally these applications only come from Community Associations, and so the city and the committee requires that you sign off on it. The playground committee can fill out the application and then you can have read through it before you sign it. No money needs to be contributed by the community association.
Bill joined the Meeting
9. Treasurer’s report – Bill
1. January 30, 2017 Closing Bank Balance is $ 43,951.97.
2. Motion that the following expenses be approved (Bill 1st, Heather 2nd), carried:
- Up to $400 to pay for the ice for the Family Day Skate event at ACT Arena.
- Expense Reimbursement for Newsletter to Debbie Date for $430.00
10. Task Force Leader reports
1. Vice president - Julius
a. Nothing to report
2. Program coordinators – Amee / Dana
a. Nothing to report
3. Soccer Coordinators – Heather
a. Needs some help figuring out what to do for Kindersoccer.
b. Should contact past coordinator to find out what needs to be done for upcoming season.
c. Will need to book the fields for soccer.
d. Kinder soccer is sponsored by Tim Hortons. Players will receive socks, shorts and t-shirts. This means we won’t have to order WUHCA shirts for these kids.
4. Softball Coordinator
a. Registration was held last night (Feb 15). Had about 19 kids register.
b. Late registration will be held March 6 with soccer.
c. Have booked the filed for Kinderball.
5. Basketball Coordinator - Bill
a. Nothing to report
6. Social Coordinator - Angela
a. Magnet sign invoice, is it paid? Yes.
b. Family Skate day is on Monday. The rink is booked. It needs to be paid for. Leanne will take the check tomorrow.
o Malvina and a few others have offered to help out.
o Will need a list of members, extra membership forms, a cash box, hot chocolate coupons.
o Jenn from point optical will pay for the hot chocolate. Affinity Credit union is paying for the ice.
c. The Sk. Lotteries grant has been submitted.
7. Membership Coordinator - Catherine
a. Not present.
8. Communications Coordinator -Debbie
a. Newsletter was delivered with Bridges this year. Some people didn’t get one, but never checked the flyers that came with Bridges. Cost is similar to Canada Post.
9. Media - Stacy
a. Not present
10. Equipment Coordinators - Kenelm
a. Not Present.
11. Rink Coordinator - Glenda
a. Discussed under Community Consultant Report.
12. Booking Coordinator - Brian
a. Not Present
13. Traffic Coordinator – Vijay
a. Not Present
14. On line
a. Not Present
15. School Liaisons
a. Holy Family (Jennifer) – Not present
b. Forest Grove (Glenda) – Not present
c. Mother Theresa (Angela) – Not present
d. Willowgrove – Dana – attended the school community council meeting on Monday. They had a few questions about when the community association meetings are, are they open to the public, what are the upcoming events. They are also curious about the cost of the rink. They would like to spread the word about the Preschool closing.
11. New Business
1. Policies – after some discussion with some of the other board members it has been decided that all the one policy will be focused on per meeting.
2. Community Garden – Guest coming in March.
3. Online Registration needs to be discussed so that it is implemented before the fall.
12. Meeting adjourned @ 8:37 pm motion by Bill.
Next Meeting: March 16, 2017