Burnt Oranges Board Meeting
October 20, 2014
BOI Board Members Present: Patricia “Storm” Shao Dine, Brian Weiner, Melissa “Mo” Mohney, Jen Holley, Charis Gallaty
Need to do for AfterBurn 2014:
Bunkhouse – maybe for Tama, maybe for storage (there is space in the bunkhouse that is used for storage currently)
Port-o-potties – covered
EMT/Paramedic – can be a first responder in Polk county, but cannot be a Paramedic in Polk county
· Potentially two grand
Contact Richard for second delivery on ice – Jen/Darren to contact Richard
· Need to find out when ice will be delivered
· Maybe Friday & Saturday deliveries
· Consider for next time, pre-ordering – less ice sales at AfterBurn than PreHeat
· We only pay for what we sell
Garbage – renting a dumpster, pay per bag
· Potential fundraiser
· To go to art fund
· Trash left at camp – will send bill to camp lead
· Who is going to take money? Who is going to watch?
· Brian to talk to John McNulty
· $5 bag
· Deliver on Sunday – pick up Monday?
Ticket sales coming up 10/23
· Someone needs to go on website to ensure website can handle ticket in-flux without crashing
· Hosted on Amazon
· Brian to have Sully call after 5:15 pm
Town Hall meeting agenda:
· Send questions & answers to Brian
· Organizational documents – in by-laws – in Dropbox – need to post to website
o Stormy to send password for main drop-box
· Any changes will need to update by-laws
· Need to look at sub-committees
· Separate BOI Board from events
· Currently, Board members discuss and vote on new board members.
· There are no current term limits for board members
o Have separate Event Coordinator (independent)
o Have Board member as co-coordinator
o Need dedicated Art Coordinator
§ Need earlier approval
§ Formal effigy and temple proposal, vote, & approval
§ Display amounts for each art grant on website
· Effigy, temple, public art grants, event art grants
Potential topics for Town Hall:
· Board Member Term Limits
o Two/three year term limits?
o May have to change by-laws
· Art Grant
· Committees:
o Art Coordinator
§ Event
§ Public
o Event Coordinator
o Communication
§ Website
§ Broadcast to Facebook & Twitter
One-off exceptions for leaving
Medical/Fire staff exception for AB: Brian letting Jeff “Cookie” Jackson know