REGULAR PINE RIVER CITY COUNCIL MEETING, TUES. OCT 11, 2016
Pursuant to due call and notice thereof, the Pine River City Council met in regular session on Tuesday, October 11, 2016. Said meeting was held in Council Chambers in said City.
CALL TO ORDER: Meeting was called to order by Mayor Hansen.
ROLL CALL: Present: Tony Desanto, Troy Gregory, Patty Melby, Tammy Hoppe, Tamara Hansen
Absent: None
OTHERS PRESENT: Travis Grimler, Sandy Layman, Paul Sand, Bryan Drown, Ted Lundrigan, Mike Hansen, Larry Reese, Terri Dabill
CONSENT CALENDAR: Hoppe motioned, Desanto seconded to approve minutes of 9-13 and 9-22-16. All voted aye, carried.
Hansen motioned, Hoppe seconded to approve the rest of the consent calendar including payments as follows:
City Account- Cks- #47761-47806 $142,561.39
Comm Police- None
Airport Fuel- Credit Card Fees $131.88 Cks #2054 $7,684.49
Library- None
Reserves- Cks #2017 $16.15 Total All $150,393.91
All voted aye, carried.
OPEN FORUM:
Sandy Laymen- Wanted to introduce herself to the council as she is running for State Representative
Larry Reese-Mr. Reese present to voice concerns over the traffic on First St S. He feels the drivers are going too fast, not stopping for stop signs and one individual who works at Dairy Queen who squawks his tires and turns his truck sideways when he leaves every time. He is asking for more police patrol on this street. Chief Sand stated that he spoke with Mr. Reese this evening and gave him his card to call when something is going on and they will step up the patrols in this area.
POLICE DEPT: Chief Paul Sand present.
CALLS- Chief Sand reports 101 calls last month which include 7 citations and 16 warnings being issued.
Sand also reports that he hosted a Chief’s meeting and the officers had defensive tactics training.
PART-TIME- Chief Sand reports that the current part time officer is interviewing for another position and he would like to hire another part-time to get them trained in. This will not result in additional hours as they will just split the existing hours. He would like to hire Andrew Rooney effective November 1st, 2016. No change in wage or hours worked. Melby motioned, Gregory seconded to approve this request to hire Andrew Rooney as a part-time officer effective November 1, 2016. All voted aye, carried.
BARCLAY TOWNSHIP: Chief Sand reports that Barclay Township would like the Pine River Police to cover a portion of Barclay Township. Atty Lundrigan has reviewed the contract and sees no problem with this. The fee for the contract will be $6,000 per year and will begin on January 1, 2016.
Chief Sand is requesting that ½ of this fee be put into the Police Fund each year. DeSanto motioned, Hoppe seconded to approve this contract and to put $3,000 of the fee collected into the Police Fund to be used to pay for expenses. All voted aye, carried.
PUBLIC WORKS DEPT: Michael Hansen PWD present. Hansen reports the following activities:
· Hydrant Flushing is almost done should finish up this week
· Sewer Line jetting has been done
· Parks-Fall Cleanup has started
· Streets- winter sand has been hauled into the state garage. Having issues getting salt because the City doesn’t order enough at one time.
· Has contacted Roger’s Two Way about either paying rent for the tower space or removing their equipment. Council will have Hansen tell them the fee is $500 a month or remove the equipment.
· Fair Grounds Mtn- Hansen reports that Jerry Peterson has contacted him and he is fine with the improvements that they are doing such as grading, leveling and seeding.
FIRE DEPARTMENT: No one present.
BUILDING INSPECTOR: No one present.
HOUSING AUTHORITY: No one present.
CITY ENGINEER: Bryan Drown present.
SCDP AND PFA FUNDING: Drown reports that there is no PFA Funding available until 2017. Because there was no special session only projects being funded are carry over projects. He is advising that the council not go ahead with the Small Cities Grant if the City is looking to use it as leverage because the City cannot get the PFA at this time. Cass County will notify those who expressed interest in the program. Hansen motioned, Desanto seconded to suspend the SCDP application process at this time. All voted aye, carried.
CITY ATTORNEY: Ted Lundrigan present.
ALLEY ON JEFFERSON AND THIRD: Ted is wondering if the council wants him to go ahead with this vacation as it is a little more complicated than when the owners on both sides are individual landowners and not an association. Council wants Ted to go ahead with the process.
CITATIONS: Lundrigan states that they are having trouble getting notified on tickets because there is no paper copy sent to his office anymore as all tickets are E tickets.
Mayor Hansen turned the meeting over to Acting Mayor Hoppe and left the meeting.
CLERK’S DEPARTMENT: Clerk Mongan reports the following activities since the last meeting;
· Airport needs meeting
· Special meeting for Liquor License
· Cemetery/Planning meeting
POLING PLACE ACCESSIBILITY STUDY: Clerk Mongan reports that the City of Pine River was one of the 6 that met all the requirements and best practices! Hats off to the election judges!
LEAGUE POLICIES: The council has received the following policies and reviewed them. Clerk is recommending that the Council name Terri Dabill, Deputy Clerk as the Social Media Liaison and that the policies will reflect this. The policies are as follows:
Social Media Policy
Computer Use Policy
Social Media and Digital Images Policy for Fire Dept. and EMS
All policies are on file in the clerk’s office.
Gregory motioned and Desanto seconded to adopt these policies. All voted aye, carried.
SOCIAL MEDIA LIAISON: Melby motioned, Gregory seconded to appoint Terri Dabill, deputy clerk as the Social Media Liaison. All voted aye, carried.
CEMETERY: Clerk reports that Cass County Health, Human & Veterans Services has received a grant for Veteran grave marker and head stone repair. She has forwarded this to Carol Burk. In the event that the Cemetery Board is unable to do photos of the graves clerk suggest possibly contacting the school to see if they have a photography class that might be interested.
SEWER DISTRICT: No one present.
AIRPORT : No one present.
CITY OWNED LEASES: Clerk Mongan reports that the airport commission is recommending a 5% increase in the hangars on leased land. Melby motioned, Desanto seconded to approve this request. All voted aye, carried.
COUNCIL FORUM
Desanto:
· Airport needs meeting,
· Special meeting for liquor license
· Library board meeting
Gregory:
· Airport needs meeting
· Special meeting for liquor license
· Planning/Cemetery meeting
Melby:
· Planning/Cemetery
· Special Meeting for Liquor License
Hoppe
· Planning/Cemetery
· Special meeting for Liquor License
· Airport needs meeting
Hansen (report given by clerk)
· Airport needs meeting
· Special meeting for liquor license
· Planning/Cemetery meeting
FUND RECEIPTS DISBURSEMENTS
GEN 18,335.57 70,539.05
LIBRARY 191.00 66.13
POLICE RESERVE 16.15
FIRE 34,967.75 6,854.41
SEWER 2,998.14
REVOLVING 1,085.48
MIF 4,543.64
2007 WATER BONDS 29,230.00
SPECIAL PD 1,032.99
WATER 12,384.55 4,306.05
AIRPORT 6,141.98 1,605.18
AIRPORT FUEL 3,312.75
ADJOURN: There being no further items to be discussed, Desanto motioned, Melby seconded to adjourn this meeting. All voted aye, carried. 6:55 p.m.
______
Tammy Hoppe, Acting Mayor
ATTEST: ______
Wanda Mongan, Clerk Treasurer
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