MINUTES of GEDNEY PARISH COUNCIL MEETING HELD at GEDNEY VICTORY HALL on TUESDAY 8Th SEPTEBER

MINUTES OF GEDNEY PARISH COUNCIL MEETING HELD AT GEDNEY VICTORY HALL ON TUESDAY 8th SEPTEBER 2015

Presiding over the meeting, Cllr Field

In Attendance:

Cllr W Webb, Cllr Hutchison, Cllr A Parks, Cllr K Parks, Cllr Wells, Cllr Smeaton, District Cllr Reynolds and Mrs J Ripley Parish Clerk.

(GDE = Gedney Drove End WMP = Walker memorial Park QMNR = Queen Mother Nature Reserve

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15. / 143.15 APOLOGIES FOR ABSENCE
Cllr Hallam gave her apologies and council RESOLVED to accept them. PCSO Bennett sent her apologies.
144.15 DECLARATIONS OF INTEREST
Cllr Field declared an interest in item11 as he deals with most of the companies tendering for the contract professionally. Cllr Webb declared an interest in item 10 as he is a Church Warden for Gedney Church.
145.15 SIGNING OF THE MINUTES
The Clerks notes from the meeting held on July 14th were taken as read and accepted as minutes.
146.15 POLICE MATTERS
PCSO Bennet sent a report in her absence:
Suspicious Circumstances – Silver van seen with 2 men on board trying to sell generators Clarks Hill, Gedney
Burglary – Attempted shed break Church Street Dawsmere
Parking Issues – The Paddocks, Gedney – due to the layout of the road no cars are to park on the road stated in all house deeds. There are passing points only – Residents have been told to contact highways reference white solid lines, single or double yellow lines to prevent cars parking in the passing points on the road. Also residents have been asked to approach the parish council to see if they can assist with anything. Local NPT aware and advised residents to keep reporting should a car be causing obstruction as Community beat managers and police officers only can issue parking tickets for obstruction, PCSO’S cannot issues parking tickets anymore.
Burglary to garage – Batemans Close, Gedney
147.15 APPLICATIONS FOR CO-OPTION TO COUNCIL
None
148.15 QUESTIONS ON DISTRICT COUNCILLORS REPORT
No report for this meeting.
Council requested Cllr Reynolds to request that SHDC Planning Dept arrange for the Clerk to have internet access to all planning replies.
149.15 CLERKS REPORT
All correspondence has been dealt with from the July meeting.
Work on the Turkey Oak at Dawsmere Cemetery has now been completed.
All grass tenders have been received.
The Audit has been returned from Grant Thornton and will be displayed on the notice board in Gedney Dyke and is on the web site.
The ROSPA inspection at WMP took place this morning (report to follow).
150.15 REPORT TO COUNCIL FROM OUTSIDE BODIES
Cllr Hutchison gave Council the SHVCS figures and informed them that unfortunately as the Gedney drivers were being used for other Parishes they do not give a true picture of Gedneys usage. Also the service were looking into new avenues for funding in a quest not to increase the parish precepts set each year to partake in the scheme.
151.15 FINANCIAL MATTERS
a.  Sec137 payments = None
b.  Grant requests – Christ Church Dawsmere Grant to help maintain church yard.
This was proposed seconded and RESOLVED
c.  Accounts for payment
Date / Payee / Item / Chq No / Net / VAT / Gross
28/7/15 / Mrs Ripley / T34 / Wages July / £1102.73 / £1102.73
30/7/15 / James Chadwick / T35 / Allotment posts / £100.00 / £100.00
10/8/15 / Malc Firth / T36 / Ground Maint / £362.75 / £72.55 / £435.30
28/8/15 / Mrs Ripley / T37 / Wages Aug / £1102.73 / £1102.73
8/9/15 / GDE & Dawsmere Vill hall / Rent / 101880 / £100.00 / £100.00
8/9/15 / Christ Church
Dawsmere / Grant / 101881 / £450.00 / £450.00
8/9/15 / Mrs J Ripley / T38 / Expenses / £206.44 / £206.44
8/9/15 / Malc Firth / T39 / Ground Maint / £362.75 / £72.55 / £435.30
8/9/15 / The Crown Est / T40 / Allotment rent / £400.00 / £400.00
Council RESOLVED to make payments as put before them.
c. Money In GDE & Dawsmere Village hall £100 credit
152.15 TO RESOLVE ON 2016 GRANT ALLOCATION
Two applications were received for a grant, one for Gedney Church and one for Gedney Dyke Village Hall towards Maintenance. Council proposed to agree these requests and budget for them in November for allocation next financial year, this was seconded and RESOLVED
153.15 TO RESOLVE ON GRASS MAINTENANCE CONTRACT
Cllr Field took no part in this item or the vote.
Five tenders were opened, one was rejected as no Insurance certificate had been enclosed and a second was rejected as it did not quote for mole control. Of the three remaining tenders it was proposed to accept Hollyoaks Landscapes, this was seconded and RESOLVED
Cllr Webb abstained.
154.15 TO FORM WORKING PARTIES
A number of suggestions were put forward and discussed. It was proposed to form a working party to draft a set of Standing Orders specifically for Gedney Council using NALC model Standing Orders as a guide, this was seconded and RESLOVED. Party to consist of Cllrs A Parks, I Field and L Smeaton.
Other parties to be formed as and when needed.
155.15 CORRESPONDENCE
a)  West Yorkshire pension Fund – Information (passed to Personnel Panel)
b)  Richard King Memorials – acknowledgment
c)  NALC – Financial Topic Note (circulated)
d)  Christ Church Dawsmere – Grant Application (item 9b)
e)  James Chadwick – Quotation chestnut tree QMNR ( item 15)
f)  James Chadwick – Quotation WMP tree trimming (item 14)
g)  Savills – Tender – Bellamys land information (item 23c)
h)  LCC Highways – Temp Road Closure (circulated)
i)  Gedney Dyke Village Hall – Grant Application (item 10)
j)  SHDC – Help reduce fraud and error in welfare system
k)  Lincs Air Ambulance- Thank you letter and receipt
l)  SHIDB- Wayleave information
m)  Barclays Bank – Statements
n)  Legal Services Lincolnshire – Tree Preservation Order (item 15c)
o)  James Chadwick – re-Grass tender
p)  SHDC – Reassigning and re-numbering properties onto Durhams and Dawsmere Rd
q)  Gedney Drove End Village Hall – Credit note
r)  SHDC – Playground Albert Avenue
s)  LALC – News and AGM information
t)  Parishioner –Post Box Gedney Dyke
Clerk to contact PO for information
u)  Lubbelisse – Quotation/report wild flower meadow (item 15b)
v)  Hollyoak Landscapes – Grass tender pack request
w)  Killingly – Info for Flower meadow ( item 15b)
x)  Police – Report for meeting ( item 4)
y)  Grant Thornton – Completed Audit
z)  Long Sutton Community Emergency Planning – Meeting invite
Cllrs I Field, G Wells & A Parks to attend
aa)  LCC – Highways Road closures (item 19b)
156.15 TO DISCUSS PLAY/OPEN AREAS
a. To Resolve on quotations for remainder of tree work.
It was proposed to accept James Chadwicks quotations to :
Remove self-sown hawthorn hedge from QMNR
Fell diseased Chestnut Tree and replace with new at QMNR ( on hold pending visit from SHDC Tree preservation officer)
Cut low crowns to 2.1 m WMP
This was seconded and RESOLVED.
This completes all work from the Tree Survey 2015.
157.15 TO UPDATE COUNCIL ON THE QUEEN MOTHER NATURE RESERVE
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24. / .a. It was proposed to position Dog walking signs at both entry gates and arrows along walk way to end and on return, this was seconded and RESOLVED. Cllr Field to position when signs delivered.
b. Quotations & reports for the flower meadow were discussed and it was proposed to contact Lubbelisse for quotation and time scale of work they advise, this was seconded and RESOLVED.
c. The Tree Preservation Order was discussed at length, Council RESOLVED not to submit an objection and to arrange a meeting with SHDC Tree Preservation officer at QMNR to discuss future maintenance.
158.15 TO UPDATE COUNCIL ON SMALL PLAY AREA ON GEDNEY DYKE VILLAGE GREEN
Two quotations have been received and two are outstanding, item deferred to next meeting.
159.15 TO DISCUSS CEMETERY MATTERS
Inspections show Cemetery looking good and no problems
Clerk informed Council she will shortly be sending items to working party for proof reading.
160.15 PLANNING MATTERS
Applications:
H06-0657-15 Ms H Atkinson, 60 Main St, Gedney Dyke
Proposed new 1.8m boundary wall (Circulated)
Based on the application documents sent to the Parish Council by SHDC & those available on the SHDC Planning Portal- Council support this application
H06-0646-15 Mr D Pack, Homestead, Hallgate, Gedney
Garden storage room (Circulated)
Based on the application documents sent to the Parish Council by SHDC & those available on the SHDC Planning Portal- Council support this application
H06-0698-15 Mr Way, Cherry Tree Farm, Blaze Gate, Gedney
Remove roof, demolish utility room, replace with full width 2 story extension
And install Bio-Disc treatment plant (Circulated)
Based on the application documents sent to the Parish Council by SHDC & those available on the SHDC Planning Portal- Council support this application
H06-0737-15 Mr Thackery, Exeter House, Main Rd Gedney
Modification to condition 2 on H06-0232-15 (Circulated)
Based on the application documents sent to the Parish Council by SHDC & those available on the SHDC Planning Portal- Council support this application
H06-0742-15 Mr Robinson, Rookery Farm, Joys Bank, Holbeach St Johns
Proposed extension to office and packing shed. Flood risk Assessment
( Circulated)
Based on the application documents sent to the Parish Council by SHDC & those available on the SHDC Planning Portal- Council support this application
H06-0768-15 Mr Curry, Angels Keep, Kingsgate, Gedney
Self-contained double garage
Based on the application documents sent to the Parish Council by SHDC & those available on the SHDC Planning Portal- Council support this application
H06-0770-15 Mr Stevens, Ryfield House, Ryfield Lane, Gedney
Proposed change of use from Piggery to Dog Kennels with associated works
Based on the application documents sent to the Parish Council by SHDC & those available on the SHDC Planning Portal- Council object to this application on the grounds of noise level for surrounding properties, lack of parking space for visitors to business, increase in local traffic and lack of explanation for disposal of waste and effluent.
Appeals: none
Approval by South Holland District Council:
H06-0487-15 LCC, No 5 Hoddins Way, Long Sutton
Change of use, unit 5 from B1 to A3
H06-0505-15 Mr & Mrs Jamieson, Ryecroft, Ryefield Lane, Gedney
Proposed replacement of stables with ancillary accommodation
H06 H06-0534-45 Mr Soliman, Holme Leigh Farm, Hunts Gate, Gedney
Change condition 2 on H06-0855-14 to include drawing 102/15 &103/15
H06-0646-15 Mr D Pack, Homestead, Hallgate, Gedney
Garden storage room
Refusals by South Holland District Council: none
161.15 HIGHWAYS & FOOTWAYS
a. Update on outstanding matters
None
b. To report new matters
Clerk reported closure of B1359 from 22/10/15 to 8/11/15.
162.15 TO RESOLVE ON LOCATION OF FUTURE MEETINGS
It was reported to Council that GDE Village hall now required a member of the Council to collect the keys to the hall and open up for meetings, the lock up afterwards and return the keys.
This was discussed at length and a proposal made that GDE Village Hall Committee be requested to continue unlocking and locking up the hall for the Councils use, this was seconded and RESOLVED.
A second proposal that if this was not agreed, the Council would hold all meetings other than The Parish Meeting and March Council meeting at Gedney Dyke Village hall was RESOLVED.
163.15 DATE OF NEXT MEETING : 13th October 2015
164.15 To Resolve on whether the council should move into closed session for
discussion of the following agenda items, on the grounds of confidentiality.
This was proposed, seconded and RESOLVED
165.15 ALLOTMENTS
a. Applications for 1 acre allotment at Green Dyke.
Two applications had been received. Council RESOLVED to award the tenancy to Tara Palmer.
Cllr Webb abstained
Clerk to write to the unsuccessful applicant to discuss possibility of a second option.
b. Update on Marker posts at Gedney Common
These have now been completed.
c. Update on Bellamys Land
The return for land to LCC is due for completing in October.
c. Inspection report
Council read the inspection report carried out in August.
Most of the land had a good clean crop, only one contained large amounts of weed, Clerk to write to tenant.
166.15 COUNCIL PENSION PLAN
Nothing to report.

There being no more business the meeting closed at 9.25pm

Signed: Date:

Chairman

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