TO GRANTEES FOR CONSTRUCTION PROJECTS SUBJECT TO DAVIS-BACON:
The following documents must be submitted to the Department:
• Notice of Contract Award (LSE7);
• Additional Wage Classification (Attachment 11, SF-1444, or HUD-4230a if needed);
• A reviewed copy of the first two (2) payrolls from each contractor/subcontractor;
• Final Wage Compliance Report (LSE9);
Within 10 days after you award the contract, you must send me the “Notice of Contract Award (LSE7).” Prior to the start of construction, you must meet with the contractor(s) to inform all parties involved of their responsibilities and obligations relating to labor standards and the administration of the construction contract. This can occur at the preconstruction conference or any other convenient time. Minutes can be taken as a record of items discussed. We recommend using a similar format to Attachment 10 for the Preconstruction Conference. You should review the Wage Determination with the contractor(s) to determine if an additional wage classification(s) are needed. Contact me should the wage determination lack a classification of worker to be employed on the project; attachment 11 is an example of information to be submitted to me, if you would like you can use the Department of Labor’s (DOL’s) Standard Form (SF) 1444 or HUD’s Form 4230a. Either form should be submitted to me along with (1) a letter from the awarded contractor stating what is paid hourly (wages and itemized bona-fide fringe benefits) to the employees in the needed classifications (this work cannot be performed in any classification in the wage determination); (2) a description of the work to be performed for each wage classification; (3) a statement on whether employees are union or non-union; and (4) documentation that the interested parties, including employees or authorized representatives, and the contractors, agree on the proposed classification and wage rate. It is encouraged you visit the construction site a minimum of three times to verify the three posters along with the wage determination are posted and to conduct employee interviews. When you conduct employee interviews, use Employee interview form, HUD-11.
The following documents must be given to the Contractor:
• A copy of the wage determination
• Three posters. The posters (Notice To All Employees, Equal Employment Opportunity is The Law, and You Have a Right to a Safe and Healthful Workplace) must be displayed with the wage determination for the duration of the project in a conspicuous place accessible to the workers.
The following documents are recommended to be given to the Contractor:
• Contractors Guide to Davis-Bacon Wage Requirements and Certified Payroll Reports. This guide is easy to understand and should be given to the contractor to explain the labor standards laws and regulations and what they mean.
• Contract Work Hours and Safety Standards Act.
• Payroll form (WH-347) and Statement of Compliance (WH-348). Contractors and subcontractors must submit a payroll form weekly to the grantee for each week worked on the CDBG project.
If you have questions, please call me at (402) 471-3761 or email me at .
Sincerely,
Jason Seamann
Labor Standards Specialist
Community and Rural Development Division
Revised June 2005
Compliance_Packet_After_Award_June2005.doc
Index of Hyperlinks
DOL/HUD Forms Link
HUD-11 http://www.hudclips.org/sub_nonhud/html/pdfforms/11.doc
WH-347 (Auto Calculating) http://www.dol.gov/esa/forms/whd/WH347.pdf
WH-347 (Printable Only) http://www.dol.gov/esa/forms/whd/WH347print.pdf
WH-347 (Instructions) http://www.dol.gov/esa/forms/whd/wh347instr.htm
SF-1444 (DOL additional wage classification) http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?viewType=LIST&formType=SF&sortBy=TITLE
HUD-4230a http://www.hudclips.org/sub_nonhud/html/pdfforms/4230a.doc
HUD-4230a (Instructions) http://www.hudclips.org/sub_nonhud/html/pdfforms/4230ains.doc
DOL/HUD Documentation Link
Making Davis-Bacon Work (Contractor’s Guide) http://www.hudclips.org/sub_nonhud/cgi/pdfforms/dbacont.pdf
Contract Work Hours and Safety Standards Act http://www.dol.gov/esa/regs/statutes/whd/safe01.pdf
Posters Link
Equal Employment Opportunity (EEO) is The Law
EEO (English) http://www.dol.gov/esa/regs/compliance/posters/pdf/7975epos.pdf
EEO (Instructions) http://www.dol.gov/esa/regs/compliance/posters/eeo.htm
EEO (Spanish) http://www.dol.gov/esa/regs/compliance/posters/pdf/eeosp.pdf
EEO (Spanish Instructions) http://www.dol.gov/esa/regs/compliance/posters/eeospan.htm
You Have a Right to a Safe and Healthful Workplace
OSHA 3165 (English) http://www.osha-slc.gov/Publications/osha3165.pdf
OSHA 3165 (Instructions) http://www.osha.gov/Publications/poster.html
OSHA 3165 (Spanish) http://www.osha.gov/Publications/osha3167.pdf
OSHA 3165 (Spanish Instructions) http://www.osha.gov/Publications/poster2.html
Notice To All Employees
WH-1321 http://www.dol.gov/esa/regs/compliance/posters/pdf/fedprojc.pdf
WH-1321 (Instructions) http://www.dol.gov/esa/regs/compliance/posters/davis.htm
Revised June 2005
Compliance_Packet_After_Award_June2005.doc
ATTACHMENT 10
Preconstruction Conference
Labor Standards Regulations Information
Project Name:
Project Location:
CDBG Grant Number:
Date:
The following Labor Standards requirements were discussed and reviewed with representing who will undertake this project.
¨ Prevailing wages as set forth in the Davis-Bacon Act must be paid on this project. Required wage rates are contained in Wage Determination ______Mod# ______Date ______.
¨ Overtime provisions as listed in the Contract Work Hours and Safety Standards Act must be followed. Time and a half must be paid to any worker employed in excess of 40 hours in one week.
¨ The Wage Determination and Wage Poster must be prominently displayed on the job site for the duration of the construction.
¨ Employees must be paid on a weekly basis.
¨ Payrolls covering all workers on the project must be submitted to on a weekly basis, from the time the work begins until it is completed, and no later than seven days following completion of the workweek. No payroll is needed if no work is performed, but payrolls must be numbered with the last one marked “Final”.
¨ To ensure cooperation, employees are to be informed that onsite interviews will be conducted by the Labor Standards Compliance Officer, ______.
¨ Proper certification from the U.S. Department of Labor, Bureau of Apprenticeship and Training, will be required whenever apprentices are employed.
¨ Withholding of payments may occur if all applicable provisions are not followed.
¨ Underpaid workers must be paid proper wages through restitution.
¨ Liquidated damages $10/day may be assessed for each violation of the Contract Work Hours and Safety Standards Act.
¨ Federal Labor Standards provisions apply to the general contractor and to all subcontractors on the project. The prime contractor is responsible for payment of employees of the subcontractors in compliance with labor standards provisions.
¨ Wage restitution may be due to employees for failure to observe the proper ratio of journeymen to apprentices, or for allowing apprentices to work alone.
¨ A listing of contractors to be utilized on this project must be provided to ______. Any debarred, suspended or ineligible contractors may not be used.
¨ Wage restitution may be due to employees for failure to observe the proper ratio of journeymen to apprentices or for allowing apprentices to work alone.
¨ A listing of contractors to be utilized on this project must be provided to ______. Any debarred, suspended or ineligible contractors may not be used.
¨ The Labor Standards Compliance Officer must be informed of the start and end of construction dates on the project.
¨ Only trades indicated in the Waged determination can be utilized on the project. Additional classifications will be needed for any non-listed trades.
¨ Davis-Bacon language (HUD form 4010) must be included in all project contracts, lower tier contracts included.
¨ The Labor Stands Compliance Officer needs to review the prime contract for inclusion of Labor Standards Provisions.
The following material was provided to the Developer/General Contractor on this project
q Wage Determination # NE ______, Mod# _____ , Dated ______.
q The 3 Posters to be posed at the job site.
q Payroll form
q Federal Labor Standards Provisions HUD form 4010
q Sample Payrolls.
It is acknowledged that the Labor Standards Regulations information mentioned above was discussed and the related documents were transmitted to ______of ______.
Pre-Award Official / Developer/ContractorTitle /
Revised June 2005
Compliance_Packet_After_Award_June2005.doc
ATTACHMENT 11
Request Additional Wage Determination Classification Example
Information to include
CDBG Project No. / Name of Grantee (Village/City/County) / Location of Project (City, County and State)Contract Award Date / Wage Determination No. / Wage Modification No. / Wage Determination Date
Contractor Name / Contractor Address / Contractor City, State, Zip
Parts (1) through (3) of information requested.
/ am currently paying / / per hour to(Name of Contractor) / (Wage Rate) / (Employee(s) Name)
in the following / In addition I am paying / in bona-fide
(Wage Classification) / (Amount)
fringe benefits (per hour). These fringe benefits include
(Amount/Fringe Per Hour), (Amount/Fringe Per Hour), etc.
does / This employee is a(n)
(Employee Name) / (Description Of Work Performed)
member.
(Non/Union)
Contractor Name (Printed) / Contractor Title (Printed)
Contractor Signature / Contractor Title / Date Signed
Part (4) of requested information.
I, / agree to the above written information stating my wage classification to be/ (Employee Name)
at the wage rate of / to include
(Wage Classification) / (Wage Rate)
the following bona fide benefits per hour
(Amount/Fringe Per Hour), (Amount/Fringe Per Hour), etc.
Employee Signature / Date / Contractor Signature / Date
Revised June 2005
Compliance_Packet_After_Award_June2005.doc
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENTREPORT OF ADDITIONAL CLASSIFICATION AND RATE / HUD FORM 4230A
OMB Approval Number 2501-0011
(Exp. 09/30/2006)
1. FROM (name and address of requesting agency)
Jason Seamann
Nebraska Department of Economic Development
PO Box 94666
Lincoln, NE 68509-4666 / 2. PROJECT NAME AND NUMBER
3. LOCATION OF PROJECT (City, County and State)
4. BRIEF DESCRIPTION OF PROJECT / 5. CHARACTER OF CONSTRUCTION
Building
Heavy
Highway / Residential
Other (specify)
6. WAGE DECISION NO. (include modification number, if any)
COPY ATTACHED / 7. WAGE DECISION EFFECTIVE DATE
8. / WORK CLASSIFICATION(S) / HOURLY WAGE RATES
BASIC WAGE / FRINGE BENEFIT(S) (if any)
9. PRIME CONTRACTOR (name, address) / 10. SUBCONTRACTOR/EMPLOYER, IF APPLICABLE (name, address)
Check All That Apply:
The work to be performed by the additional classification(s) is not performed by a classification in the applicable wage decision.
The proposed classification is utilized in the area by the construction industry.
The proposed wage rate(s), including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage decision.
The interested parties, including the employees or their authorized representatives, agree on the classification(s) and wage rate(s).
Supporting documentation attached, including applicable wage decision.
Check One:
Approved, meets all criteria. DOL confirmation requested.
One or more classifications fail to meet all criteria as explained in agency referral. DOL decision requested.
Jason Seamann / FOR HUD USE ONLY
LR2000:
Agency Representative
(Typed name and signature) / Date / Log in:
(402) 471-3761 / Log out:
Phone Number
Request Additional Wage Classification Form 4230a (modified).doc / HUD-4230A (8-03) PREVIOUS EDITION IS OBSOLETE
Revised June 2005
Compliance_Packet_After_Award_June2005.doc
Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining data needed, and completing and reviewing the collection of information. The information is considered non-sensitive and does not require special protection. This information is required to obtain benefits. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number.
Employers engaged on HUD-assisted construction projects subject to Davis-Bacon wage requirements must pay no less than the wages determined to be prevailing by the Secretary of Labor to all laborers and mechanics engaged on the construction work. On occasion, the applicable Davis-Bacon wage decision does not contain all of the work classifications and wage rates needed to complete the construction work. This information collection facilitates the addition of needed work classifications and wage rates for the construction work involved. This form is used by HUD and local agencies administering HUD programs to report employer request(s) for additional classification and wage rates so that an appropriate wage rate can be approved by the Department of Labor for the construction work. This information collection is required by Department of Labor regulations at 29 CFR 5.5. While no assurances of confidentiality are pledged to respondents, HUD generally discloses these data only in response to a Freedom of Information request.
Instructions
General:
Contractors/Employers: Do not need to complete this form. Submit a written, signed request to the responsible contracting agency naming the work classifications and the wage rates, including any fringe benefits, that are proposed.
Local Agency Staff: Complete items 2 through 10. Submit one copy of this form to the responsible HUD Labor Relations Office with a copy of the applicable Davis-Bacon wage decision and the written request from the employer naming the work classifications and wage rates that are proposed. (The employer’s request must be made in writing and must be signed.)
1. For HUD or State CDBG Office use. Enter the name and address of HUD Office (or State CDBG office) submitting the report and to which the DOL reply should be sent.
2. Enter the name and number of the project or contract involved.
3. Enter the location of the project involved: city, county and state.
4. Describe the construction involved, e.g., new construction or rehabilitation, number and type of buildings, number of stories, number of units (as applicable). For example, New construction: 3 – 4-story buildings; 120 units.
5. Enter the character of construction as defined by DOL for Davis-Bacon prevailing wage rate purposes.
6. Enter the number of the Davis-Bacon wage decision applicable to the construction work. Include the number of wage decision modifications (if any) applicable to the work.
7. Enter the effective date of the wage decision for the project. (See DOL regulations at 29 CFR 1.6.)
8. Enter the work classifications and corresponding hourly basic wage rates and fringe benefit rates (if any) requested.
9. Self-explanatory.
10. If the requesting employer is not the prime contractor, enter the name and address of the subcontractor/employer making the request.
Remainder of Form: HUD Labor Relations/State CDBG use.
HUD Labor Relations/State CDBG Staff: Evaluate the employer’s request against the criteria for approval (see DOL Regulations, 29 CFR Part 5, and related contract labor standards provisions). The criteria are reflected in “checklist” form to ensure that each factor is considered and to ensure that supporting documentation, including a copy of the applicable wage decision, is attached. Check the box next to each criterion that is met; do not check the box next to any criterion that is not met.
If the request meets all criteria, check the appropriate box, enter the name and telephone number of the HUD/State CDBG agency representative, and sign and date the form. Submit one copy of the completed form to the DOL with a copy of the applicable Davis-Bacon wage decision and the written request from the employer involved.