RFP B10170906
Firefighter
Personal Protective Equipment
(PPE)
SECTION 1: RFP DATA
RFP NUMBER / RFP B10170906 Firefighter Personal Protective Equipment (PPE)PROCURMENT OFFICER / Dede Kalkan
EMAIL /
TELEPHONE NUMBER / +902122430866
ISSUE DATE / 12-09-2017
QUESTIONS AND CLARIFICATION DUE / 22-09-2017
PROPOSAL SUBMISSION DATE / 27-09-2017
PROPOSAL SUBMISSION TIME / 17:00 Hours GMT + 2:00
PLANNED AWARD DATE / 03-10-2017
PLANNED DELIVERY DATE / 30-11-2017
SECTION 2: INVITATION TO BID
Mayday Rescue plans to procure 200 sets of Firefighter Personal Protective Equipment (PPE) from qualified and suitable suppliers as defined by Mayday Rescue’s procurement policy and procedures. The suits will be to be delivered to: DAP status, OncuPınar - Kilis or Cilvegözü- Reyhanli Border Crossing Point
Suitable suppliers are to express their interest by notifying Mayday Rescue of their intention to bid as soon as possible.
Proposals must be received by Mayday Rescue no later than 17:00 22 September 2017 GMT+2 Hours.
This RFP is conducted in accordance with the Mayday Rescue’s procurement policy and all other relevant directives and issuances. Should you require further information please contact the procurement officer listed in Section 1 to this RFP.
SECTION 3 RFP RFP B10170906
DESCRIPTION OF ENTITY
1. Stichting Mayday Rescue Foundation is a not-for-profit foundation registered and headquartered in Amsterdam with operational offices and projects running throughout Europe and the Middle East. Mayday’s mission is to save lives and strengthen communities in areas of the world that are entering, enduring or emerging from conflict and natural disasters. This is achieved by building partnerships with grassroots emergency response groups at the local, regional and national levels.
2. The Batal (Hero) project is part of the international humanitarian effort to provide aid and assistance to those in need throughout Syria. With funding provided by international governments, Mayday Rescue provides equipment and training in urban search and rescue techniques, medical care and fire and rescue operations to Syria Civil Defence (commonly referred to as the White Helmets). Since the start of hostilities in Syria, the White Helmets have saved the lives of thousands of people caught in the effects of war as well as providing essential community based services including road clearance and maintenance, firefighting and medical care.
PURPOSE
3. The purpose of this RFP is to request proposals from suitable suppliers to provide the equipment listed within Annex 1 to this RFP.
GENERAL INFORMATION AND SCHEDULE
4. Intention to Bid. Suppliers are kindly requested to notify Mayday Rescue of their intention to bid as soon as possible. Mayday will acknowledge your intention and send updates, information and amendments as required.
5. The following dates and times will apply to this RFP.
Date / Action12-09-2017 / RFP posted to Website
22-09-2017 / Questions due by
27-09-2017 / Deadline for proposal submission
03-10-2017 / Evaluation of proposals
04-10-2017 / Planned date for notification of results.
6. Mayday Rescue reserves the right to reject any proposal that does not serve the best interest of Mayday, their benefactors and/or beneficiaries and may be rejected for any of the following reasons:
a. Proposals received after the submission deadline.
b. Proposals containing irregularities.
c. Proposals that do not adhere to the instructions contained herein.
d. Unbalanced values.
e. Unethical conduct.
f. Reason for believing collusion exists amongst suppliers and/or other stakeholders.
g. The Supplier having any form of unresolved dispute with Mayday Rescue.
h. Lack of competency revealed by our own findings or those of an agency.
7. All emails related to this RFP should remain within the same email thread and be titled RFP RFP B10170906 Firefighter Personal Protective Equipment (PPE). All correspondence is to be addressed to only.
COST OF PROPOSAL
8. The cost of preparing a proposal, attendance at any pre-proposal conference, meetings or oral presentations shall be borne by the bidders, regardless of the conduct or outcome of the solicitation process. Proposals must offer the services for the total requirement; proposals offering only part of the services will be rejected unless the option of submitting a proposal for any or all lot/s of the requirement has been expressly stated in the TOR.
AMENDMENTS TO SOLICITATION DOCUMENTS
9. At any time prior to the deadline for submission of proposals, Mayday Rescue may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the solicitation documents by amendment. All prospective bidders that have received the solicitation documents will be notified in writing of all amendments to the solicitation documents. For open competitions, all amendments will also be posted on the Mayday Rescue’s website.
10. In order to afford prospective bidders reasonable time in which to take the amendment into account in preparing their bids, Mayday may, at its discretion, extend the deadline for the submission of proposal.
LANGUAGE OF BIDS
11. Bids and all correspondence and documents relating to the proposal exchanged by the bidder and Mayday Rescue shall be written in English. Supporting documents and printed literature furnished by the bidder may be in another language provided they are accompanied by an appropriate translation of all relevant passages in English. In any such case, for interpretation of the bid, the translation shall prevail. The sole responsibility for translation and the accuracy thereof shall rest with the bidder.
12. In order to afford prospective bidders reasonable time in which to take the amendment into account in preparing their bids, Mayday may, at its discretion, extend the deadline for the submission of proposal.
LATE PROPOSALS
13. Any proposals received by Mayday after the deadline for submission of proposals prescribed in this document, may be rejected.
14. To assist in the examination, evaluation and comparison of proposals Mayday Rescue may, at its discretion, ask the bidder for a clarification of its proposal. The request for clarification and the response shall be in writing and no change in the price or substance of the proposal shall be sought, offered or permitted. Mayday Rescue will review minor informalities, errors, clerical mistakes, apparent errors in price and missing documents with discretion.
CURRENCY
15. All prices must be quoted in USD and this will be the base currency for payment.
REQUIREMENTS AND PRE-QUALIFICATION CRITERIA
16. Suppliers must have suitable experience within this area of supply/manufacture to be considered for award of Purchase Order. Mayday Rescue will verify any and all information contained in a bidder’s response and/or request additional information after the proposal is received by Mayday.
17. Mayday Rescue’s Terms & Conditions of acceptance for award of contract are contained in Annex 2 to this RFP. Mayday Rescue will not change or negotiate the articles contained within.
PROPOSALS
18. Your proposal is to be submitted by email in PDF format to the following email address: no later than the stated submission time and date.
19. Your proposal should use the following format:
a. A covering letter that demonstrates your understanding of Mayday’s requirement, your suitability and experience as a supplier, and examples of similar items or orders you have fulfilled.
b. A technical proposal that provides details of the Firefighter Personal Protective Equipment (PPE) you wish to offer for sale to Mayday Rescue. You should provide technical specifications, safety standards (ISO, EN etc.) as well as the make and model of the items.
c. A SEPARATE cost proposal that provides the unit price for each item of equipment you are offering to Mayday. No details of cost should be included within your covering letter or technical proposal.
EVALUATION METHODOLOGY
20. An evaluation committee will be formed by employees of Mayday Rescue and SCD, other stakeholders may be invited as observers or evaluators. Award of service will be made to the provider whose proposal is determined to be the most advantageous to Mayday Rescue and their beneficiaries.
21. A detailed explanation on how proposals will be evaluated is provided in Annex 4 to this RFP.
NOTIFICATION
22. All suppliers will be notified of Mayday’s evaluation results. If you are not selected for award of contract, you will be provided with a summary explanation of the reasons why.
PROVISO
23. Issuance of this document, your preparation and subsequent evaluation shall not commit Mayday Rescue to award contract to any supplier. Furthermore, in no event shall choosing a specific supplier for further negotiations be construed to create any legal obligations on the part of Mayday Rescue.
24. This document is provided for the exclusive use of your company and shall not be made available to other parties without consent being granted by Mayday Rescue. Both you and Mayday Rescue acknowledge that they may come in contact with non-public information, which is considered confidential or proprietary to the other (including this document). Each party agrees not to use such information for its own benefit or allow it to be released to, or used by others.
ANNEX 1 TO RFP B10170906
TECHNICAL SPECIFICATION FOR FIREFIGHTER PERSONAL PROTECTIVE EQUIPMENT
1. The firefighting PPE must meet EN, ISO or NFPA standards for firefighting PPE (clothing and equipment) and be manufactured under an ISO 9001 Quality Assurance System. Suppliers must be able to provide Data sheets and safety certification for all products.
2. The PPE shall comprise of the items listed below, be fully compatible with each other and afford the person wearing it the necessary protection needed for structural firefighting.
a. Firefighting Suit comprising of Jacket and Trousers
b. Firefighting Gloves
c. Firefighting Boots
d. Firefighting Hood
e. Firefighting Helmet
3. Current products in service are:
a. Novotex Isomat 11-300 and 11-334 jacket and trousers.
b. Harvik 9687L Firefighter Boots.
c. Drager HPS 6200 Firefighter’s Helmet.
d. Espuna PF033286000 Gloves.
e. Firefighters Hood PACII-NOMEX-NAV (Majestic PAC II)
4. All items offered by suppliers are to match or exceed the quality and safety standards of the items listed above.
5. Preference will be given to offers of the items which are currently in service.
FIREFIGHTER SUIT
6. The suit shall comprise of a jacket and pull up over-trousers, manufactured to EN469:2005 Level 2 or NFPA equivalent. The suit must meet the following specifications:
a. There will be no metal reinforcements of fixtures used in the construction of the garments.
b. No materials may be used which prevent the escape of body heat/perspiration from the wearer, i.e. no impermeable materials.
c. All thread used in the construction of the garments shall be inherently fire resistant and of equivalent high temperature resistance as the outer material.
d. The garments shall be compatible with all other protective equipment that may be necessary such as SCBA and face mask and available in a range of sizes.
e. Suits shall have a minimum 1 year manufactures warranty.
f. Upon request the supplier must be able to provide a fully finished sample of the fire suit.
FIREFIGHTER GLOVES
7. The glove shall be compliant to E.N. 659:2003 or NFPA equivalent and meet the following specifications:
a. A breathable moisture resistant membrane.
b. A moisture resistant membrane shall also be blood borne pathogen resistant.
c. The moisture barrier and inner liner shall be securely attached to the outer material to prevent liner pull-out.
d. The gloves shall feature a knitted wristlet cuff.
e. The garment shall feature suitable reinforcements at high wear and abrasion points.
f. No impermeable materials may be used in the construction of the garment.
g. All threads shall be inherently fire resistant and of equivalent high temperature resistance as the outer material.
h. Full care and laundry instructions shall be clearly and permanently labelled on the garment and this marking shall be durable so as to last the expected life of the garment.
i. Tear resistance to level 4 to EN388 or NFPA equivalent.
j. Blade/ Cut resistance to Level 4 to EN388 or NFPA equivalent.
k. Radiant Heat to level 2 to EN366 or NFPA equivalent.
l. Convective Heat to Level 4 to EN367 or NFPA equivalent.
m. Contact Heat to level 2 EN702 or NFPA equivalent.
n. Puncture resistance to level 4 to EN388 or NFPA equivalent.
o. The gloves shall be available in XS - XXL (7 - 12) hand sizes.
p. The glove shall have good dexterity and be suitable for wearing with a Fire tunic.
q. The gloves shall have a minimum 12-month manufacturer’s warranty.
r. Upon request the supplier must be able to provide a fully finished sample of the firefighting gloves.
FIREFIGHTER BOOTS
8. The boots shall be manufactured to EN15090:2006 or NFPA equivalent and meet the following specifications:
a. The sole shall be constructed of nitrile rubber and be resistant to heat, oil, acid and alkalis. The sole shall also be anti-static and contain a shock absorbing heel.
b. The boots shall meet the requirements of EN13287:2004 in relation to slip resistance.
c. The boots shall contain ankle protection to EN20345:2004.
d. The boots shall be comfortable to wear for long durations,
e. The boots shall have pull loops.
f. The Boots shall have toecap and midsole protection to prevent nail penetration.
g. The toecap shall have external anti-scruff rubber.
h. The boots shall be available in Sizes 38-48 inclusive.
i. Upon request the supplier must be able to provide a fully finished sample of the firefighting gloves.
j. The boots shall have a minimum o12 month manufacturer’s warranty.
FIREFIGHTING HOOD
9. The Firefighting Hood shall be Manufactured to EN13911: 2004 or NFPA equivalent and meet the following specifications:
a. Universal Size
b. Made of a breathable fabric that wicks moisture away from the surface contact.
c. Compatible with firefighting suit and helmet.
FIREFIGHTING HELMET
10. The Firefighting Helmet shall be Manufactured to EN 443:2008 or NFPA equivalent and meet the following specifications:
a. Fitted with a detachable neck cover to European Standard EN 443:2008 for the protection of the neck and the shoulders.
b. Robust shell made of composite material that affords protection from shock, heat and flames.