Grants Report
May 12, 2009
Vol. III, No.9
Page 2
County of Orange Report on Grant Applications/Awards
The Grants Report is a condensed list of grant requests by County agencies/departments that allows the Board of Supervisors to discuss and approve grant submittals in one motion at a Board meeting. County policy dictates that the Board of Supervisors must approve all grant applications prior to submittal to the grantor. This applies to grants of all amounts, as well as to new grants and those that have been received by the County for many years as part of an ongoing grant. Receipt of grants under $50,000 is delegated to the County Executive Officer. This report allows for better tracking of county grant requests, the success rate of our grants, and monitoring of County’s grants activities. It also serves to inform Orange County’s Sacramento and Washington, D.C. advocates of county grant activities involving the state or federal governments.
On May 12, 2009, the Board of Supervisors will consider the following actions:
RECOMMENDED ACTIONS
New Grant Applications
1. Approve – Health Care Agency- National Association of County and City Health Officials (NACCHO), Advanced Practice Centers Program ($450,000)
2. Approve Retroactive- OC Waste & Recycling- Surplus Off-Road Opt-In for NOx (Soon) Program ($1,009,000)
3. Approve- Orange County Sheriff-Coroner Department- 2009 Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program ($3,959,880)
4. Acting as the Orange County Flood Control District – Adopt resolution authorizing OC Public Works Director to execute and submit application for Proposition 84 funds for East Garden Grove Wintersburg Channel ($3,000,000) and make California Environmental Quality Act and other findings
5. Receive and File Grants Report
Receive Grant Awards
None
ACTION ITEMS
Approve– Health Care Agency- National Association of County and City Health Officials (NACCHO), Advanced Practice Centers Program
Requester: Health Care Agency
Program: National Association of County and City Health Officials (NACCHO), Advanced Practice Centers Program
Amount Requested: $450,000
Match/Cost: $0
Application Due Date: May 16, 2009
Grantor: National Association of County and City Health Officials (NACCHO), Advanced Practice Centers Program
NACCHO has established the Advanced Practice Centers (APC) program to provide Local Health Departments (LHDs) with access to critical public health preparedness resources. On February 26th, NACCHO announced that funding is available for LHDs to serve as learning laboratories, training grounds, and promotion channels in support of local public health preparedness and response. By October, 2009, NACCHO will award approximately $3,200,000 nationwide, of which HCA is requesting $450,000. The deadline to submit a proposal is May 16, 2009, with a performance period of October 1, 2009, through September 30, 2010, if awarded. HCA is applying for these funds for the first time.
HCA will use these NACCHO funds to improve public health and behavioral health workforce preparedness to respond to disasters, emergencies, and disease outbreaks by strengthening collaboration capacities and capabilities; improving bio-surveillance, detection, and investigation; strengthening outreach to vulnerable populations; and strengthening disaster behavioral health preparedness. This will include planning, training, exercising, and outreach.
There is no match and no new positions will be required. An existing position will serve as the NACCHO grant coordinator, per the grant requirements. As needed, consultants will be engaged to assist in developing disaster drills, associated materials, and assessing training outcomes.
The Health Disaster Management (HDM) Training Unit will manage the development of training for response to disasters in collaboration with HCA’s Behavioral Health Services staff. This will include 1st responder support, critical incident stress management, community and faith based volunteers, Medical Reserve Corps (MRC) crisis response team training, general staff training to identify stressors, and grief and psychiatric issues in a disaster.
Epidemiology will lead in developing an epidemiologically relevant and realistic outbreak and disaster surveillance exercise. This exercise will include scenarios, synthetic data sets and “target” results to enable jurisdictions to exercise their epidemiologic analysis and interpretations capabilities.
Internal HCA collaboration between Behavioral Health Services, Epidemiology & Assessment, HDM, and the Medical Reserve Corps program is essential to meet the deliverables of this program. This will augment our current collaborative efforts to strengthen HCA’s response preparedness. In addition, HCA will coordinate activities with the cities and community partners in the local Operational Area.
Approve Retroactive- OC Waste & Recycling- Surplus Off-Road Opt-In for NOx (Soon) Program
Requester: OC Waste & Recycling
Program: Surplus Off-Road Opt-In for NOx (Soon) Program
Amount Requested: $1,009,000/ Total project cost $1,283,000
Match/Cost: Approximately $193,000
Application Due Date: May 1, 2009
Grantor: South Coast Air Quality Management District (SCAQMD)
The SCAQMD is soliciting proposals to provide financial incentives to assist in the purchase of low-emission heavy-duty engine technologies to achieve nitrogen oxide (NOx) emission reductions from off-road diesel heavy equipment vehicles. Under the SOON program, fleet owners will partner with the SCAQMD to accelerate pollution reduction measures in order to improve air quality and achieve federal attainment standards in accordance with the Clean Air Act.
Successful applications who are awarded grant funding will be notified in July 2009. Disbursement of grant funds is contingent upon execution of a contract between SCAQMD and the winning applicant. The total grant funding amount requested by OC Waste & Recycling is $1.09 million.
This is the first year OC Waste & Recycling has applied for SOON grant funding. Request for proposals are on a one year cycle based on availability of monies and eligibility requirements as determined by the SCAQMD. OC Waste & Recycling learned of this grant in early April and coordinated with OC Public Works on the application. Both departments worked together and decided in late April that OC Waste & Recycling would take the lead.
The grant funds will be used to replace existing engines from heavy equipment vehicles with new and cleaner engines, thus providing additional reductions in NOx emissions thereby improving air quality and health impacts.
Under the SOON program, heavy equipment vehicles rebuilt with cleaner engines will be subject to a contract term between five to seven years and be required to meet minimum hours of operation. OC Waste & Recycling has identified a set of vehicles from the fleet that can meet the terms and conditions of the contract without compromising operations to the landfill management system. No new positions will be required to receive grant funding. By operating heavy equipment with cleaner vehicles, OC Waste & Recycling is continuing to exercise its environmental leadership by meeting the solid waste disposal needs of Orange County through efficient operations, sound environmental practices, strategic planning, innovation and technology.
The total project cost under the SOON program is projected to be $1.283 million. The SCAQMD will reimburse up to 85 percent of the replacement cost of a new engine. The County match is 15 percent. The total grant amount requested by OC Waste & Recycling is $1.09 million with a required match of approximately $193,000. Funds received from the SOON Program will help offset future department costs since most heavy equipment engines are eventually replaced to extend the equipment life and to conform to air quality regulations.
Funding from the SOON program will be awarded to applicants that identify projects that lead to additional reductions of NOx. Since funding is through a competitive process and there is no guarantee on the amount of funds that would be received, OC Waste & Recycling did not include this project in its FY 09/10 budget request submittal to CEO’s office. Instead, once the winning applications have been announced and a contract is prepared, OC Waste & Recycling will complete a budget adjustment to the FY 09/10 budget prior to receiving the funds and to provide appropriations in the total amount of $1.283 million.
The grant application for SOON funding applies to OC Waste & Recycling’s heavy equipment fleet and does not include heavy equipment owned and operated by other County agencies and departments. OC Waste & Recycling has informed other county agencies of the SOON funding grant opportunities.
To receive the grant funds, a contract will need to be executed between the SCAQMD and OC Waste & Recycling. Resolutions from the SCAQMD Board and Orange County Board of Supervisors (Board) will be required. OC Waste & Recycling and County Counsel (staff to be determined) will negotiate the contract terms and conditions and prepare a resolution for Board authorization.
Approve- Orange County Sheriff-Coroner Department- 2009 Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program
Requester: Orange County Sheriff-Coroner
Program: 2009 Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program
Amount Requested: $3,959,880
Match/Cost: $0
Application Due Date: May 18, 2009
Grantor: U.S. Department of Justice
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is a major source of federal criminal justice funding to state and local jurisdictions. The JAG funds support all components of the criminal justice system, from multi-jurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment and justice information sharing initiatives. The County of Orange has been certified disparate; therefore, a joint application must be submitted on behalf of thirty three (32 cities & the County) units of local government for which the applicant and fiscal agent is the County of Orange. Due to the funding being part of the American Recovery and Reinvestment Act of 2009, the units of local government increased from eight (in 2008) to thirty three (in 2009) and the funding increased from $209,160 (in 2008) to $3,959,880 (in 2009). Every city and the county received funding except the cities of Laguna Woods and Villa Park. The Bureau of Justice Statistics uses a formula for the allocations which is based on the JAG formula, population, and Part 1 violent crime statistics. This is the fifth year the County of Orange has participated in the JAG program. The JAG funds will be utilized to support a broad range of activities to prevent and control crime within the County of Orange. The thirty-three units of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance, training, personnel, equipment, supplies, contract support, and information systems for criminal justice within the following areas: funding support.
Each of the Cities/County receiving JAG funds intend to use their funding in one or more areas described in the “Purpose Areas of Grant Funds” section of the solicitation. Some of these programs include law enforcement/prosecution and court; prevention and education; corrections and community corrections; drug treatment and enforcement; planning, evaluation, and technology improvement; ad crime victim and witness.
The Sheriff’s Department will provide oversight for the grant; will write the application and submit it to US DOJ; the application will include a program narrative, budget narrative, review narrative, abstract, and certifications. The Department will also obtain approval from CEO, County Counsel, and the Board of Supervisors; and communicate with all parties involved throughout the grant process. Quarterly financial and programmatic reporting is required for the life of this grant.
There is no match required. In the past the JAG recipient Cities/County have agreed to dedicate funding to assist in funding the multi-agency Orange County Pro-Active Methamphetamine Laboratory Investigative Team (PROACT). Due to the economy issues and budget cuts, cities did not give a set percentage towards PROACT. The projects the cities have chosen to use their funding for can be used for the County as a whole if the need arises.
Approve Retroactive Grant and Adopt Resolution- OC Public Works- East Garden Grove- Wintersburg Trail Improvements
Requester: OC Public Works
Program: East Garden Grove- Wintersburg Trail Improvements
Amount Requested: $3,000,000
Match/Cost: $0
Application Due Date: November 12, 2008
Grantor: State of California, The Resources Agency and the Department of Water Resources
California voters passed the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 Proposition 84. In August 2008, the Natural Resources Agency and the California Department of Water Resources announced the joint release of the guidelines and application for the California River Parkways (RP) and the Urban Streams Restoration (USR) grant programs. Due to the State's fiscal crisis and the current freeze on bond funds, the application cycle for the California River Parkways and the Urban Streams Restoration Grant Programs was delayed. However, the Natural Resources Agency and the Department of Water Resources are moving ahead with the initial review process and anticipate conducting site visits to projects under consideration during Summer/Fall 2009, contingent on the availability of grant funds. The RP Grant Program does not have a minimum or maximum grant amount; however, the amount of grant funding being requested by the Orange County Flood Control District (OCFCD) is $3,000,000.
This is the first round of funding under Proposition 84 for both grant programs. It is anticipated that there will be an additional round of funding for each grant program.
The goal of the RP program is to assist local flood management agencies to protect and restore riparian and riverine habitat; and directly improve the quality of life in California by providing important recreational, open space, wildlife, flood management, water quality, and urban waterfront revitalization benefits to communities in the State.
The grant will supplement OCFCD funds for a project (East Garden Grove – Wintersburg Trail Improvements) that will be budgeted for construction in FY 2009-10. It is anticipated that the construction contract for this project will be awarded in February/March 2010. This will allow OCFCD to use the replaced funds for other critical flood control projects to increase the level of protection to the residents of Orange County. The grant will not increase the number of positions needed by OC Public Works.
Although there are no minimum grant amounts and matching contributions, funding for this project will be provided by a capital outlay from the OCFCD improvement funds that are planned to be included in the FY year 2009-10. There is no impact on other Agency/Departments.
OC Public Works applied for this grant on November 12, 2008, but did not send it to CEO Legislative Affairs until late April. 2009. This oversight was because of a change in Grant Coordinators and miscommunication among staff.
The grant application requires a board resolution. Daniel Torres of County Counsel reviewed and approved the attached resolution.
If you or your staff have any questions or require additional information on any of the items in this Report, please contact Kelly Channing at 714.834.3832 or Donna Grubaugh at 714.834.7218.