Meeting Agenda – MCSA Executive Board Meeting

Meeting Information

Date: 09/14/2013 Location: University of Wisconsin

Room TBD

Time: TBD Meeting Type: MCSA Executive Board Meeting

Called By: Tom Sorenson Facilitator: Dave Elsmo

Timekeeper: Minutes By: Dave Elsmo

Attendees: Dave Elsmo, Nicole Coleman, Tom Sorenson, Travis Cottle, Andrew Lenzo (via Skype), Will Cyr, Grant Pollock, Emily Oltrogge

Preparation for Meeting

Please Read: Agenda, Minutes from May meeting

Please Bring: Agenda, Individual standard operating procedures (SOPs) in either electronic or paper form

Action Items From Previous Meeting

1.  Approval of the May Minutes / Dave Elsmo

Agenda Items

1.  Approving SOP for each board position / Tom Sorenson

2.  Harken Clinic / Dave Elsmo

3.  Hall of Fame / Tom Sorenson

4.  Foundation Report

New Action Items

1. 

2.

Other Notes or Information

NEXT MEETING @ NORTHWESTERN on 11/16/2013 (Timmie’s Tune-Up)

Meeting was called to order at 7:52

1. Motion to approve meeting minutes for may by Dave: Seconded: Passed

1. Email all SOP’s to Tom Sorensen so we can make a productive one-on-one meeting regarding format and organization.

- All copy’s of SOP’s will be put on website, email etc.

- Information is turned down in-person at the MCSA Midwinters meeting

- Paper copies will be provided at the MCSA Midwinters meeting.

- Intended to be living documents.

- SOP’s will be emailed and discussed with Tom BEFORE the next meeting (northwestern) so they can be peer-reviewed by the board and voted into action.

2. Harken Clinic: Split up teams to get to the word out on the MCSA, billing and MCSA listserve.

- Dave will split up teams and get a statement

- List of current teams to MCSA listerve

- Free shwag from harken!

3. Hall of Fame: Working with Hoofer Council President to arrange for long-term storage and display of MCSA Championship/ student awards. Outlook favorable on creating long-term casework. Some money should be saved to pre-empt some costs associated. Outlook positive for finalization of project by the end of the term.

4. Foundation Report: George broke his arm and is now on the mend. Accounts have been viewed. The vanguard fund has required more signatures. As of 9/14/13 the MCSA foundation money has not been invested. 78,000 in the bank at the moment. Foundation is looking for some cashflow. Requesting $500.00 from the MCSA funds to keep input-output for banking purposes.

- Nicole would like the MCSA to wait to pay the MCSA Foundation’s $500 request until more teams pay their dues. Midwinters is the largest incoming budget item. Currently the MCSA board would like to hold off on giving the money until we are in a position where we know we can pay for midwinters and incoming casework possibly associated with the Hall-of-fame.

-Motion to postpone the $500.00’s to Foundation until more knowledge is gained. Seconded: Passed.

5. Motion to adjourn: Seconded: Passed at 8:38pm