Supply, Installation, Testing & Commissioning
of
Public Address System
at Plot no.42 (City Sy. No.554),
Kempe Gowda Road, Bengaluru - 560 002
Department of Premises, Security and Procurement
NATIONAL BANK FOR AGRICULTURE AND RURAL DEVELOPMENT
JEEVAN PRAKASH ANNEXE, LIC, J C ROAD, BANGALORE 560 002
Dear Sirs / Madams
Invitation to bid for the Supply, Installation, Testing & Commissioning of "Public Address System" at: NABARD, Karnataka Regional Office, No.42, City Sy.No.554, Kempe Gowda Road, Bengaluru - 560 002
On behalf of National Bank for Agriculture and Rural Development (NABARD), we have the pleasure of inviting you to tender for the aforesaid work.
(1)Tender Documents will be issued from 17/10/2012 to 30/10/2012 during office hours except Saturdays, Sundays and holidays at NABARD, Karnataka Regional Office, Jeevan Prakash Annexe, No.113/1, J.C. Road, Bengaluru -560 002.
(2)Each tenderer will be issued with one copy of Part-I comprising the Notice Inviting Tenders, General conditions/Instructions to the tenderers, Scope of work, General and specific conditions of the contract, special terms and conditions and the format of the agreement and one copy of Part-II comprising the Bill of Quantities and the technical Specifications.
(3)Tender document can also be downloaded from our website the same shall be submitted at the time of submission of tenders. The tender form is free of cost.
(4)Each tenderer must deposit EMD of Rs.50000/- (Rs. Fifty thousand only) in form of “E- payment receipt into NABARD current account No. 911020065732710 with Axis Bank, Cauvery Bhavan branch having IFSC: UTIB0001151.” EMD in any other form is not acceptable. Tenders without EMD are liable to rejection.
(5)Sealed Tender (two part bid system) in the prescribed tender form in two separate envelopes should be submitted to the Chief General Manager, NABARD, Karnataka Regional Office, No.113/1, Jeevan Prakash Annexe, J.C. Road, Bengaluru- 560 002.
(6)Envelope No. 1 shall be marked as "Envelope No.1 - Technical Bid".
(7)Envelope No. 1 shall contain Copies of valid "Registration Certificate, TIN and PAN" Nos of your firm/agency.
(8)Envelope No. 1 shall containCopy of IT returns filed during the last 02 years. A copy of Company profile may also be attached.
(9)Envelope No. 1 shall contain proof of EMD amount of Rs.50,000/- in form of e-payment receipt copy in support of the electronic transfer through IFSC.
(10)Envelope No. 1 shall contain duly signed copies of (1) General Conditions of Contract, (2) Special Conditions of Contract, (3) Form of tender (declaration to be given by the tenderer), (4) Agreement copy (printed on white sheet) should be duly signed, on all sheets, as a token of acceptance of the terms. Only successful tenderer will be signing on the judicial stamp paper).
(11)Envelope No. 1 shall contain a compliance chart clearly detailing compliance or deviation(s) against tender specifications of material otherwise vendor can be disqualified. Technical data sheet indicating compliance to the product specifications and Make, Model & Specification must be attached.
(12)Envelope No. 1 shall contain the list/work-order of 2 or 3 works executed of amount of Rs.15 lakh or more.
(13)Envelope No. 2 shall be marked as "Envelope No.2 - Bill of Quantities".
(14)Envelope No. 2 shall contain Bill of Quantities duly priced and completed in all respects. This shall not include any conditions whatsoever. In case any conditions are included in Envelope No. 2 , the same shall not be taken into consideration and the tender in such case is liable to be rejected. All the rates should be inclusive of all taxes, levies, overheads and profits etc. No variation of rates shall be allowed after opening of Part-II. The rates shaould be quoted in the BOQ format of the tender form and the tenderer must not quote rates / prices in the formats typed by themselves.
(15)Both the envelopes shall be submitted to the above office not later than 02.00 PM on 02/11/2012.
(16)A pre-bid meeting will be held on 30-10-2012.
(17)Envelope No.1 will be opened at 03.00 PM on 02-11-2012 in presence of the tenderers or their authorised representatives who choose to be present.
(18)After opening Envelope No.1 and evaluating the conditions stipulated by bidders, if any, and the technical data sheet, the Bank will, if it so decides, may inform all the tenderers about any modifications in the tender conditons. Bidders who agree to the changed conditions along with the original in toto, will be allowed to make modifications if they so wish in their tender prices by means of a separate letter to be submitted in sealed cover, which, along with their price bid will form the final price bid. A tender will be rejected if any tenderer proposes any deviation/condition from the above.
(19)Envelope No.2 shall be opened only in respect of those tenderers who after discussion bring their tenders in line with the requirements of tender document and are acceptable to the Bank. The decision.of the Bank in this regard shall be binding on the tenderers and not open to question or appeals. The date and time of opening of Envelope No.2 shall be intimated after opening of envelope No.1.
(20)Tenders received late on account of any reason whatsoever shall not be considered and also the tenders received in open condition or by telephonic or faxed tenders or received by post shall not be entertained. Tendres must be submitted by hand in the tender box kept with us and before last time.
(21)The execution/completion of the said work shall not exceed 45 days from the date of issue of the Work Order.
(22)Work order will be issued only after entering into the agreement.
(23)Liquidated damages for delay shall be 0.25% of the cost of balance work after expiry of stipulated time of completion per week of delay for each week beyond the scheduled date of completion or approved extended period of completion. The maximum amount of liquidated damages shall be 5% of the cost of the balance work after expiry of stipulated completion time.
(24)The Defect Liability period shall be 12 months from the date of handing over the completed system to the Bank.
(25)Validity of the tender shall be 90 days from the opening date of Envelope No.2.
Yours faithfully
(Kumar Rakesh Chandra)
Assistant General Manager
FORM OF TENDER
The Chief General ManagerPlace :
NABARD, Regional Office, BangaloreDate:
Karnataka- 560002
Dear Sir
Name of Work / “Supply, Installation, Testing & Commissioning of Public Address System” at NABARD, Karnataka Regional Office Building at Plot no.42, (adjacent to Martha’s Hospital), Kempegowda Road, Bangalore- 560009Earnest Money Deposit (interest free) / EMD of Rs.50000/- (Rs. Fifty thousand only) in form of “E- payment receipt into NABARD current account No.911020065732710 with Axis Bank, Cauvery Bhavan branch having IFSC UTIB0001151.” EMD in any other form is not acceptable.
Time for completion of work / 45 days from date of award of work
Validity of tender / 90 days from date of opening
Mode of submitting sealed tenders / By hand in the tender box kept in NABARD Regional Office, Ground floor of Building at Jeevan Prakash Annexe 113/1, JC Road, Bangaluru
Pre-bid meeting / 3.00 PM on 30-10-2012
Last time for accepting sealed tenders / By 2.00 PM on 02 November 2012
Time of opening of Envelope No.1 / At 3 PM on 02 November 2012
Having examined the specifications and schedule of quantities relating to the work/s specified in the memorandum hereinafter set out and having visited and examined the site of the work/s specified in the said memorandum and having acquired the requisite information relating thereto as affecting the tender, I/We hereby offer to execute the work/s specified in the said memorandum within the time specified in the said memorandum at the rates mentioned in the attached schedule of quantities and in accordance in all respects with the specifications and instructions in writing referred to in conditions of tender, the Articles of Agreement, Special Conditions, Schedule of Quantities and Conditions of Contract and with such materials as are provided for and in all other respects in accordance with such conditions so far as they may be applicable.
2.Should this tender be accepted, I/We hereby agree to abide by the terms and provisions of the said Conditions of Contract annexed hereto so far as they may be applicable or in default thereof the Earnest Money Deposit may be forfeited.
3.Name of our firm / Company ______
Address of our firm / Company ______
______
Our Telephone No.: ______, Our Mobile No. ______
Our E-mail address ______
4.(i) Our Bank a/c no. is ______with ______Bank.
(ii) Type of account: Current A/c OR Saving A/c (please tick)
(iii) IFSC Code of bank branch: ______(For receiving payments aganist bills of works)
(iv) Address of bank branch: ______
5.The names of partners of our firm are (if applicable):
(i)
(ii)
Name of the partner of the firm authorised to sign tender / agreement ______/ (Specimen Signatures)OR
Names of person having Power of Attorney to sign the contract. (Certified true copy of the Power of Attorney should be attached) / (Specimen Signatures)
Yours faithfully
Signature of Contractor/Authorised person
(Signature and addresses of witnesses)
(1)
(2)
General Terms & Conditions of the Contract
1.In Construing these Conditions, the Specifications, Schedule of Quantities and Contract Agreement, the following words shall have the meaning herein assigned to them except where the subject or context otherwise requires.
(a) / "Employer" / Shall mean National Bank for Agriculture and Rural Development and shall include its assigns and successors.(b) / "Contractor" / shall mean the successful bidder and shall include his/their legal representative, assigns or successors.
(c) / "Site" / shall mean the site of the contract works/including any building and erections thereon and any other land (inclusively) as aforesaid allotted by the Employer for the Contractor's use.
(c) / "This Contract" / shall mean the Articles of Agreement, the Special Conditions, the Conditions, the Appendix, the Schedule of Quantities and Specifications attached hereto and duly signed.
(d) / "Notice in writing" / written notice shall mean a notice in written, typed or printed characters sent (unless delivered personally or otherwise proved to have been received) by registered post to the last known private or business address and shall be deemed to have been received when in the ordinary course of post it would have been delivered.
(e) / "The Works" / shall mean the Supply, installation, testing & commissioning of Public Address System at Plot. No. 42, Karnataka Regional Office, NABARD, Bangalore.
Words importing persons include firms and corporations. Words Importing the singular only also include the plural and vice versa where the context requires.
2.The Contractor shall make good any damages done to walls, floors etc... after the completion of the works.
3.The Employer reserves to himself the right of altering the nature of the work by adding to or omitting any items of work or having portions of the same carried out without prejudice to this Contract.
4.In case of any dispute in any matter related to this contract the decision of the NABARD shall be final and binding on the contractor.
5.Before quoting the rates the contractor is advised to visit the site and understand the exact nature of the works to be carried out. He should fully understand the site conditions.
6.The tenderer must quote only in the original tender form and not in his own format or some retyped format.
7.Rates should be quoted both in figures and words in columns specified. All erasures and alterations made while filling the tender must be attested by initials of the tenderer. Overwriting of figures should not be done, failure to comply with either of these conditions will render the tender void at the Bank's option. No advice of any change in rate or conditions after the opening of the tender will be entertained.
(a)Each of the tender documents / pages should be signed by the person or persons submitting tender in token of his/their having acquainted himself/themselves with the General Conditions of Contract, Specifications, Special Conditions etc.... as laid down. Tender with any of the documents / pages not so signed can be rejected.
(b)The tender submitted on behalf of a firm shall be signed by all the partners of the firm or by a partner who has the necessary authority on behalf of the firm to tender into the proposed contract. Otherwise the tender may be rejected by the Bank.
8.NABARD does not bind itself to accept the lowest or any tender and reserves to itself the right to accept or reject any or all the tenders, either in the whole or in part, without assigning any reasons for doing so.
9.On receipt of intimation from the Employer of the acceptance of his / their tender, the successful tenderer shall be bound to implement the contract and within fourteen days thereof the successful tenderer shall be sign an agreement in accordance with the draft agreement and "the said Conditions" but the written acceptance by the National Bank for Agriculture and Rural Development, of a tender will constitute a binding contract, between the National Bank for Agriculture and Rural Development and the person so tendering, whether such formal agreement is or is not subsequently executed.
10.An amount of 5% shall be deducted from each bill paid to the contractor as retention money deposit. This interest free retention money shall be returned to the contractor after successful completion of the defects liability period of one year.
11.The contractor shall not sublet any portion of the Contract except with the written consent of the Employer.
12.The tenderer must obtain for himself on his own responsibility and at his own expense all the information which may be necessary for the purpose of making a tender for entering into a contract and must examine the Drawings and must inspect the site of the work and acquaint himself with all local conditions, means of access to work, nature of the work and all matters pertaining thereto.
13.The rates quoted in the tender shall include all charges for double scaffolding, centering, hire charges for any tools and plants, sheds for material, marking out and clearing of site, watering, as mentioned in the specification. The rates quoted shall be deemed to be for the finished work to be measured at site. The rates shall also be firm and shall not be subject to exchange variations, labour conditions, fluctuations in railway freights or any conditions whatsoever. Tenderer must include in their rates, sales tax, excise duty, octroi and any other tax and duty or other levy levied by the Central Government or any State Government or Local authority, if applicable. No claim in respect of sales tax, excise duty, octroi or other tax duty or levy shall be entertained by the Employer.
14.The Contractor should note that unless otherwise stated the tender is strictly on item rate basis and his attention is drawn to the fact that rates for each and every item should be correct, workable and self supporting. The quantities in the Schedule of Quantities approximately indicate the total extent of work but may vary to any extent and may even be omitted thus altering the aggregate value of the Contract. No claim shall be entertained on this account.
15.The successful tenderer is bound to carry out any items of work necessary for the completion of the job even though such items are not included in the quantities and rates. Schedule of instructions in respect of such additional items and their quantities will be issued in writing by the Employer.
16.The successful tenderer must cooperate with the other contractors appointed by the Employer so that the work shall proceed smoothly with the least possible delay and to the satisfaction of the Employer.
17.The Employer will provide water and power required for the work free of cost at a suitable point and the contractor shall make his own arrangement to carry the same as required. The Contractor should ensure that the water and power facility provided by the Employer are not wasted.
18.The Earnest Money Deposit of the successful tenderer will be forfeited if he fails to comply with any of the conditions of the Contract.
19.All materials and workmanship shall so far as procurable be of the respective kinds described in the Schedule of Quantities and/or Specifications and in accordance with the Employer's Instructions, and the Contractor shall, upon the request of the Employer, furnish him with all invoices, accounts, receipts and other vouchers to prove that the materials comply therewith. The Contractor shall, at his own cost, arrange for and/or carry out any test of any materials which the Employer may require.
20.The Contractorshall give all necessary personal superintendence during the execution of the work, and as long thereafter as the Employer may consider necessary until the expiration of the "Defects Liability Period". The Contractor shall also during the whole time the works are in progress employ a competent representative who shall be constantly in attendance at the works while the men are at work. Any direction, explanation, instructions or notice given by the Employer to such representative shall be held to be given to the Contractor.
21.Any defect or other faults which may appear within the "Defects Liability Period" have to be rectified or redone free of cost.
22.The Works shall not be considered as completed until the Banks' Engineer has certified in writing that they have been virtually completed and Defects Liability Period shall commence from the date of virtual completion mentioned in such certificate.