Conditions of booking Howsham Mill for an event
Thank you for booking Howsham Mill and island for your event. In order to make sure that your event goes as smoothly as possible, please make sure that the following conditions are adhered to:
- Planning – please send us a short plan of what you expect will happen at your event. Please do this at least two weeks before your event. We would like to know approximate timings, numbers of people, and a rough itinerary. You will be expected to liaise with the responsible person from the Renewable Heritage Trust.
- Risk Assessment – please complete a risk assessment for your event/activity. We can provide you with our generic site risk assessments and would be happy to help you complete your own if you need help. We would like to see a copy of your risk assessment at least 2 weeks before your event.
- Insurance – Howsham Mill has public liability insurance for all visitors to the mill and island. Depending on your activity and group, you may need additional insurance. It is your responsibility to make sure that you are adequately insured to lead your event.
- Flooding - The mill and island can be affected by flooding. We monitor river levels and will inform you if this is likely, but can take no responsibility for any losses or consequences if your event is cancelled due to flooding.
- Supervision of children – if your event involves children that are not accompanied by their parents / guardians, you must make sure that children are adequately supervised by adults who have the required DBS check ( Supervision of children should be covered in your risk assessment. Children must always be supervised in the granary area of the Mill. Due to the nature of the island being surrounded by water, we would not recommend remote supervision of children who you do not know. You will also need to make sure that you have permission from the parents / guardians of children.
- First Aid – there is a first aid kit in the granary at Howsham Mill. Depending on the nature of your event, you may need to ensure that there is a qualified first aider present. It is your responsibility to ensure this.
- Access to Howsham Mill –Please only access Howsham Mill and island by the track running between the carpark and Mill. This is a public right of way. Parking space in the car park is limited to 20 vehicles. Please avoid parking on the road.
- Photographs – if you are going to take photographs at your event, please ensure that you have permission to use them for your own purposes. We would appreciate it if we could also use them to promote Howsham Mill. Please let us know if this will be possible.
- Fire – if you choose to use our firepit or barbeque area, please ensure that the activity is properly risk assessed and that fires are extinguished before leaving. No other fires are permitted. If there are children involved with your event, they should never be left unsupervised in the vicinity of the fire or barbeque.
- Tools – if you are using tools, this must be properly risk assessed. Please liaise with Howsham Mill before your event if you are planning to use tools on anything which is already on the island.
- Toilets – we have two composting toilets outside the Mill building; we also have an accessible composting toilet in the granary of the Mill building. Please ensure that children understand how to use the toilets properly. There are posters in all the toilet cubicles.
- Tidying up – we expect that you will tidy away anything used at your event immediately after the event has finished. If there are other events taking place that day, we will inform you so that you know how long you have. If you will need to come back to tidy up after an event, please discuss this with us in advance of the event. Please take any rubbish off the island with you.
Please contact us if we can be of any further help in supporting you with your event.