ENGLISH TABLE TENNIS ASSOCIATION Limited 6682/1/RHS

NOTICE of ANNUAL GENERAL MEETING (01.06.10)

To: Company Members Queensbury House

The President, Vice-Presidents and Honorary Life Members (Fourth Floor)

members of National Council Havelock Road

The General Secretary of every County Association Hastings

The General Secretary of every Local League East Sussex TN34 1HF

The Auditors

The General Secretary of every Directly Affiliated Club Tel: 01424 722525

Every Directly Affiliated Individual

members of all Committees 1st June 2010

1. DATE and VENUE:

1.1 In accordance with Rule 18.2 I give you notice that the ninth Annual General Meeting of this company, for the Administrative Year 2009/10, will be held on Saturday 10th July 2010 at the Barcelo Hotel, Sedgemoor Way, Daventry, Northamptonshire, NN11 0SG (Tel: 01327 307000), starting at 2pm.

2. ATTENDANCE:

2.1 Under Rule 20.3 attendance is open to all members, and to all Affiliated Persons except a person who is an Affiliated Person by virtue of being a member of a County Association or Local League which is under suspension, or of a Local League from which any Affiliation Fees are due but unpaid.

2.2 Every Member attending, and every appointed Proxy attending should ensure when he arrives that his attendance is recorded and his voting entitlement verified.

2.3 Provision will also be made for other Affiliated Persons and persons invited to record their attendance.

3. VOTING:

3.1 On a card vote at a General Meeting the vote of a Member shall count as a number of vote units as

follows –

(a) Individual Member: 1 vote unit;

(b) League Representative Member (except one disentitled from voting under Rule 17.1 by virtue of having been appointed by a Local League under suspension or from which Affiliation Fees are due but unpaid): 1 vote unit for each Affiliation Fee unit due and paid by the preceding 15th November and 15th May by the Local League by which he is appointed.

(c) County Representative Member: 1 vote unit for each vote unit held by the League Representative Members appointed by Local Leagues affiliated to the County by which he is appointed.

3.2 A voting card will be sent to you by Friday 11th June 2010.

4.  PROXIES:

4.1  Under Rule 22, a Member entitled to attend and vote at a General Meeting is entitled to appoint another person (who need not be a Member) as his proxy, to attend and vote instead of him.

4.2  To appoint a Proxy the Member must complete an official Proxy Form and send it to the registered office of the Association with returned Voting Card to arrive not later than 2pm on Thursday 8th July 2010.

4.3  A Proxy Form will be sent to you by Friday 11th June 2010.

4.4  If you appoint a Proxy YOU MUST RETURN YOUR VOTING CARD with the Proxy Form.

5. IDENTIFICATION/VOTING:

5.1 A Member wishing to vote at a General Meeting must have with him his Member’s Voting Card and be able to provide satisfactory evidence of identity.

6. DOCUMENTS:

6.1  The Agenda (Document 6681/1/RHS) is enclosed, with such of the documents referred to thereon as are indicated by “(A)”, including the Standing Orders (Document 5814/1/RHS) which are subject to approval at the beginning of the meeting.

7.  QUESTIONS:

7.1  Any person wishing to put a question requiring the production of figures or other statistics or information must ensure that such question in writing is received by me not later than Friday 2nd July 2010.

Rob Sinclair

General Secretary TRAVEL DIRECTIONS to the venue are overleaf

ENGLISH TABLE TENNIS ASSOCIATION Limited

ETTA Notice of AGM 2010

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