Board Meeting Minutes- March 11 @ 7:00pm
Board Members Present: Karina Rangel, Angela Chavez, George Dias, Kimberly Jennery, Aidon Jennery, Ken Cole, Sindy Anderson, Judy Willats, Andrew Alva, Pallavi Raju, Troy, Tannyhill, Jeanette Cole, Andrew Walters
Non Board Members: Kelly Gallino, Mike L., Gina Deluca, Paola Ramos
Board Members Excused: Resa Kopp, Stephanie Argast, Dan Cox, Keith Scott
Guests: John and Ricardo, on behalf of their children and Bill Davis
General Info. & Routine Business:
1. Feb. minutes
*Motion to approve by Aidon/ 2nd by Karina, passed with 2 abstentions
2. Treasurers Report
*$145,745 + $180 in petty cash
3. Calendar Updates
* Confirm with Keith try out dates for older players
*Picture day will remain 2 weeks after Opening day
4. Web Reviews & Updates
* Troy will continue updating web and P&P
Priority Business:
1. Board Positions- Paola Ramos, as Director of Scheduling
* Motion to approve by George/ 2nd by Kimberly, passed by all
* Still need to recruit for board positions for Fall
2. U6 reassignment of players
Issue- 3 players wish to be moved from their current team to Bill Davis’s team. Registered online, 1 player made a “buddy request”, which was honored. Another parent check coach request, was not included on print out the Coordinator was given.
* Motion by Andrew W. to move players/ 2nd by Troy, does not pass with 10 opposed
3. Clubhouse status
*Board would like at least 1 other property to compare, looking for a bigger meeting space and a safe location to keep records
* Motion by Karina to keep vacate motion in place/ 2nd by Judy
4. Spring Review
* Still waiting to hear from ACC, fields are available to play either 7v7 or 11v11
* Practice fields, list “traditional” fields on web site
* School site child care to be given field usage priority if there should be a conflict
*Check with Larry about Ohlone availability on Sun.
5. Fall Registration
*League will absorb $7 online reg. premium
*Add a $10 late fee to those who, reg. online and fail to complete reg. by handing in paperwork no later than 4/30
* Motion by Aidon/ 2nd by Troy, passed with 2 abstentions
* Add a $10 late fee across the board for anyone registering after 4/30
* Motion by George/ 2nd by Judy, passes with 4 abstentions
* Revisit volunteer fee in 2011
* Online info, no problem found
* All request either buddy or coach will not appear in Fall registration forms, and will be removed for Spring 2011
6. Fall Rec. Training
*U6-U10, will switch dates in Aug.
*U12 & U14, ask for the training to be team specific
*Look into a written waiver for parents to sign, similar to try out waiver
Directors Report:
1. Registrar
*Waiting for CYSA expo before any new info from CYSA
*Dual registration still an issue, Gina concerned that info will not be available if teams are not registered with CYSA and only registered with US Club and NorCal
*Ken, Keith, and Gina will discuss issue, it will take $1600 to dual register teams
*Spring totals- 396 players, 213 returning/ 183 new players
2. Director of Team D1-D3
3. Director of Teams D4
*U8 Coordinator will honor 3-4 request in the Fall season that were not able to be fulfilled this Spring
4. Director of Scheduling
5. Director of Referees
*15 new refs, 24 took the test
*Meeting dates will be posted on the web site
6. Events
*Picture day moved back to 2nd Sun after Opening Day
7. Volunteers
8. Equipment
*All coaches received equipment
9. Communications
*Update voicemail and league message
*Put up banners about sign ups
10. Web
*Updates to web site
11. Fields
*Ohlone not secured for 4/14, looking into a new venue
12. Field Marshal
*Ready to start training, date will go up on the web
13. Apparel