SWAN HOUSING ASSOCIATION BOARD
MINUTES OF THE MEETING HELD ON 19 NOVEMBER 2014 @ 1.50 PM
Present:
Members:Valerie Owen (Chair); Peter Baynham (Vice-Chair); Sheila Lewis; Marie Li Mow Ching; Alan Palmer; John Synnuck and Jamie Smith
Officers:Geoff Pearce (Executive Director – Regeneration & Development); Mary Gibbons (MD Vivo Support Ltd and Executive Director – Strategy & Support);Sandra Fawcett (Executive Director - Housing); Suzanne Wicks (MD – Hera Property Services Ltd), Malcolm O’Brien (Executive Director – People & Communications) and Jan Collier (Board Secretary).
Also in
Attendance:Mark Sweeny – Altair
Julian Barker– Devonshires
Phil Jenkins - Centrus
Paul Stevens - Centrus
Caroline Wilson – Campbell Tickell
17/14/15
CLOSED SESSION
Caroline Wilson from Campbell Tickell was present to give feedback on the Chair and Board Member recent appraisals. The Board agreed actions.
Caroline Wilson left the meeting at 2 pm
18/14/15
APOLOGIES FOR ABSENCE
No apologies received – all Members present.
19/14/15
DECLARATIONS OF INTEREST
The Chair declared an interest as Non-Executive Director of Hanover Housing Association.
Marie Li Mow Ching declared an interest as Non-Executive Director of Axiom Housing Association.
Peter Baynham declared an interest as Non-Executive Director of Victory Housing Trust and Radian Group Housing Association.
Alan Palmer declared an interest as Chair of the Audit Committee of Moat Homes Limited.
20/14/15
UPDATE ON FUNDING ARRANGEMENTS
RECEIVED AND NOTED.
AGREED:
- That Peter Baynham, Alan Palmer and Douglas McCann meet as a subcommittee to monitor, offer guidance through the project and report back to the Board;
- That delegated authority is granted to the Group’s Chief Executive and Deputy Chief Executive to proceed with the refinancing of the Group’s existing debt and the issuing of a bond assuming that there are no material changes to the terms and conditions of either the restructure of the existing facilities or the anticipated outcome from the bond issue;
- To proceed with the refinancing subject to receiving a satisfactory credit rating and market conditions hold.
James Carr, Phil Jenkins, Paul Stevens and Julian Barker left the meeting at 2.40 pm
21/14/15
a)APPROVAL OF SWAN HOUSING ASSOCIATION LTD BOARD MINUTES –18 SEPTEMBER2014
AGREED:the minutes of the Swan Housing Association Ltd Board meeting held on 18 September2014be signed as a correct record.
b)MATTERS ARISING
Action Sheet
RECEIVED AND NOTED.
22/14/15
HALF YEAR TREASURY REPORT
RECEIVED AND NOTED.
23/14/15
UPDATE FROM THE CHIEF EXECUTIVE
RECEIVED AND NOTED.
24/14/15
REPORTS FROM THE CHAIRS OF THE AUDIT & RISK COMMITTEE, OPERATIONS COMMITTEE AND THE DEVELOPMENT & NEW BUSINESS COMMITTEE, PLUS MINUTES
Operations Committee – 8 October 2014
AGREED:The minutes of the Operations Committee meeting held on 8 October 2014.
Development & New Business Committee – 5 November 2014
AGREED:The minutes of the Development & New Business Committee meeting held on 5 November2014.
Audit & Risk Committee – 11 November 2014
AGREED: The minutes of the Audit & Risk Committee meeting held on 11 November 2014.
25/14/15
EXECUTIVE UPDATE – presented by Sandra Fawcett – Executive Director Housing
PRIVATE & CONFIDENTIAL
26/14/15
BALANCED SCORECARD AND PERFORMANCE REPORT
RECEIVED AND NOTED.
27/14/15
PROJECTS OF STRATEGIC IMPORTANCE
PRIVATE & CONFIDENTIAL
28/14/15
ISSUES OF STRATEGIC IMPORTANCE
a)Office Strategy
RECEIVED AND NOTED.
b)Equality & Diversity
RECEIVED AND NOTED.
c)Market Trends
RECEIVED AND NOTED.
29/14/15
NEW/SIGNIFICANTLY REVISED CORPORATE STRATEGIES
a)Value for Money Strategy
RECEIVED AND NOTED.
AGREED:the Value for Money Strategy.
30/14/15
REGULATION AND GOVERNANCE
a)Altair Review
RECEIVED AND NOTED.
b)Viability & Governance Reports
RECEIVED AND NOTED.
c)Excellence in Governance Action Plan
RECEIVED AND NOTED.
31/14/15
ANY OTHER BUSINESS
a)Board Workplan
RECEIVED AND NOTED.
AGREED:the Board Workplan
b)Charity Dinner – 4 December 2014
Geoff Pearce said that a charity dinner was being held on the 4 December 2014, with all proceeds going to the Swan Foundation, and extended an invite to Member. A formal invitation would be emailed as soon as possible.
32/13/14
DATE AND TIME OF NEXT MEETING
The next meeting of the Swan Housing Association LtdBoard will take place on Thursday 22 January 2015 at 1.30 pm at Tramway House, Stratford. A sandwich lunch will be provided from 1 pm.
The Chair closed the meeting at5.10pm
……………………………………………Chair
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