Members: Nancy Bormann, Jeff Varcoe, Denise Hanson

A regular meeting of the City Council for the City of Canby, Minnesota was held on October 19, 2016 at 7:00 P.M. in the City Council Chambers.

Absent: Nate Oellien, Frank Maas

Visitors: Rebecca Schrupp, City Administrator
Gerald Boulton, City Attorney

Chris Husby, Public Works Director

Dean Helstrom, Bolton & Menk

Phillip DeSchepper, Bolton & Menk
Ryan Feiock, Canby News

Jody Olson

Duane Hoffman

Brian McKeen

Erich & Selena Fokken

Harry & Shirley Wornisch

David & Jodi Mercer

Sheila Isaacs

Al Benz

Beth Benz

Others

The Pledge of Allegiance was recited.

The meeting was called to order.

The public hearing for the Infrastructure Replacement Project Phase II and Phase III was opened.

Dean Helstrom discussed the scope of the project. He went over the needs of the streets, storm sewer, watermain, and sanitary sewers in the proposed locations. He discussed the proposed improvements, costs, and possible funding. He then asked for questions. The questions that came up were:

· Were any of the streets going to be widened? The main question was for Pine and Walnut. Helstrom stated that there were no plans at this time for widening streets. He did state that there was a possibility of some of them being narrowed in some places, but nothing set in stone right now.

· Is there a possibility of the sewer to be connected up to the house and how would someone know if they should? Helstrom answered that there would be available for homeowners to have their line put in at the same time. There will be cameras will be going to see how the lines look. From that, they will notify the homeowners of those lines that would most benefit from being changed out now.

· If a person wants to change their laterals what is their responsibility? Helstrom stated that if it is a lead or galvanized line, they should be done. He stated that a homeowner could ask the Council for a waiver of assessment. This assessment would then be added to the assessment. The driveway and sidewalk could also be done at this time.

· Would the rate increase be for everyone? The answer is yes.

· Would sidewalks be added, specifically out by the fairgrounds? Helstrom stated that it has been done in the past, but they would ask the Council for direction on this as the project moves forward. Those asking the question did not want sidewalks added.

· If the completion date is October of 2018, will the streets be paved by the winter of 2017? Helstrom stated that yes, the streets would be paved prior to the winter of 2017.

The public hearing was closed.

The minutes from the October 5, 2016 meeting were reviewed. A motion was made by Varcoe and seconded by Hanson to approve the minutes. All voted in favor. None voted against. The motion was carried.

The farm leases were reviewed. A motion was made by Hanson to approve the farm leases for Austin Citrowske and Wayne Monke as presented and seconded by Varcoe. All voted in favor. None voted against. The motion was carried.

The ordinance requesting the road closure for the Canby Holiday Lights Parade was reviewed. A motion was made by Hanson to introduce the Ordinance to Close Trunk Highway 75 and Trunk Highway 68, 5:45pm-6:15pm Sunday, December 4th for the Canby Light Parade and seconded by Varcoe. All voted in favor. None voted against. The motion was carried.

Member Varco introduced the following resolution and moved its adoption.

RESOLUTION ORDERING IMPROVEMENT AND

PREPARATION OF PLANS AND SPECIFICATIONS

CITY OF CANBY, MINNESOTA

RESOLUTION NO. 2016-10-19-1

WHEREAS, pursuant to Resolution 2016-09-21-3 dated the 21st day of September, 2016, a Public Hearing with reference to the Canby Infrastructure Replacement Project-Phase II & III is to be held this 19th day of October, 2016. The project area is further described as follows:

· Oscar Avenue North from 8th Street to 11th Street

· Lac Qui Parle Avenue North from 5th Street to 6th Street

· Poplar Avenue from 1st Street South to Fairgrounds Road

· Walnut Avenue North from 1st Street to 4th Street

· Pine Avenue North from 1st Street to 4th Street

· Maple Avenue North from 1st Street to 4th Street

· 2nd Street West - from Maple Avenue to Poplar Avenue & St. Olaf Avenue to Alley

· 3rd Street West - from Maple Avenue to Poplar Avenue

· 4th Street West - from Maple Avenue to Poplar Avenue & St. Olaf Avenue to Haarfager Avenue

· 5th Street West - from St. Olaf Avenue to Haarfager Avenue

· 6th Street East - from St. Olaf Avenue to Beaver Creek Drive

· 7th Street- from Haarfager Avenue to Oscar Avenue

· 8th Street West - from St. Olaf Avenue to Haarfager Avenue

· 9th Street- from Haarfager Avenue to Oscar Avenue

· 10th Street West - from St. Olaf Avenue to Haarfager Avenue

· 11th Street East - from St. Olaf Avenue to Oscar Avenue

· 1st Street South- from Poplar Avenue to Haarfager Avenue

· Haarfager Avenue- from 1st Street South to 1st Street (MN TH 68)

WHEREAS, ten days’ mailed notice and two weeks’ published notice of the hearing was given, and the hearing was held thereon on the 19th day of October, 2016, at which all persons desiring to be heard were given an opportunity to be heard thereon,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CANBY, MINNESOTA:

1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.

2. Such improvement is hereby ordered as proposed to the Council in Resolution 2016-09-21-3, adopted the 21st day of September, 2016.

3. Bolton & Menk, Inc. is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement.

4. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds.

Adopted by the Council the 19th day of October, 2016.

______

Nancy Bormann, Mayor

______

City Administrator

STATE OF MINNESOTA

CITY OF CANBY

COUNTY OF YELLOW MEDICINE

The motion for the adoption of the foregoing resolution was duly seconded by member Hanson. All voted in favor. None voted against.

Whereupon said resolution was declared duly passed and adopted.

I, the undersigned, being the duly qualified and acting Clerk of the City of Canby, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes related to the receiving of a report and the calling of a public hearing on proposed Canby Infrastructure Replacement Project-Phase II & III of said City.

WITNESS my hand and the seal of said City this 19th day of October, 2016.

______

City Administrator

Resolution 2016-10-19-2, a resolution designating signatories for financial institution and the powers and limitations thereof, was reviewed. A motion was made by Hanson and seconded by Varcoe to approve resolution 2016-10-19-2. All voted in favor. None voted against.

Resolution 2016-10-19-2

A Resolution Designating Signatories for Financial Institution
and the Powers and Limitations Thereof

Be It Resolved, by the City Council for the City of Canby, Minnesota, hereinafter referred to as “City”, and First Security Bank Canby, hereinafter referred to as “Financial Institution” that the following resolutions are hereby adopted.

Any signatories (“Agent”) listed below, subject to any written limitations, are authorized to exercise the powers granted as indicated below:

Name and Title of Position: Signature:

A. Nancy Bormann, Mayor ______

B. Frank Maas, Alderman ______

C. Nate Oellien, Alderman ______

D. Rebecca Schrupp, City Administrator ______

E. Bonnie Merritt, Account Clerk ______

F. Linda Blackwelder, Administrative Secretary ______

Powers Granted:

Indicate A, B, C, D, E or F / Description of Power / Number of Signatures Required
A, B, C, D / Exercise all of the powers listed in this resolution / 2
A, B, C, D / Open any deposit or share account(s) in the name of the City / 2
A, B, C, D, E, F / Endorse checks and orders for the payment of money or otherwise withdraw or transfer funds on deposit with this Financial Institution / 2
A, B, C, D / Borrow money on behalf and in the name of the City, sign, execute and deliver promissory notes or other evidences of indebtedness / 2
A, B, C, D / Endorse, assign, transfer, mortgage or pledge bills receivables,
stocks, bonds, real estate, or other property now owned or hereafter owned or acquired by the City as security for sums borrowed, and to discount the same, unconditionally guaranteed payment of all bills received, negotiated or discounted and to waive demand, presentment, and protest, notice of protest and notice of non-payment / 2
A, B, C, D / Enter into a written lease for the purpose of sending, maintaining, accessing and terminating a Safe Deposit Box in this Financial Institution / 2
A, B, C, D, E, F / Access Safe Deposit Box in this Financial Institution / 1

Limitations on Powers:

There are no limitations on powers set herein.

Further Resolutions:

The Financial Institution is designated as a depository for the funds of the City and to provide other financial accommodations indicated in the resolution.
This resolution shall continue to have effect until express written notice of its rescission or modification has been received by the Financial Institution. Any and all prior resolutions adopted by the City Council and certified to the Financial Institution as governing the operation of this city’s account(s) are in full force and effect until the Financial Institution receives and acknowledges an express written notice of its revocation, modification, or replacement. Any revocation, modification, or replacement of a resolution must be accompanied by documentation, satisfactory to the Financial Institution, establishing the authority for the changes.
The signature of an Agent on this resolution is conclusive evidence of their authority to act on behalf of the City. Any Agent, so long as they act in a representative capacity as agents of the City, is authorized to make any and all other contracts, agreements, stipulations and orders which they may deem advisable for the effective exercise of the powers indicated in this resolution, from time to time with the Financial Institution, subject to any restrictions on this resolution or otherwise agreed to in writing.
All transactions, if any, with respect to any deposits, withdrawals, rediscounts and borrowings by or on behalf of the City with the Financial Institution prior to the application of this resolution hereby ratified, approved, and confirmed.
The City agrees to the terms and conditions of any account agreement, properly opened by any Agent of the City. The City authorizes the Financial Institution, at any time, to charge the City for all checks, drafts, or other orders, for the payment of money, that are drawn on the Financial Institution, so long as they contain the required number of signatures for this purpose.

Certification of Authority:

This is to certify that the City Council of the City has, and at the time of adoption of this resolution had, full power, and lawful authority to adopt the preceding resolutions and to confer the powers granted to the persons named who have full power and lawful authority to exercise the same.

In WITNESS WHEREOF, I have subscribed my name and to this document on October19th, 2016.

Attest: ______
Mayor

______
City Administrator

Resolution 2016-10-19-3, a resolution designating signatories for financial institution and the powers and limitations thereof, was reviewed. A motion was made by Varcoe and seconded by Hanson to approve resolution 2016-10-19-3. All voted in favor. None voted against.

Resolution 2016-10-19-3

A Resolution Designating Signatories for Financial Institution
and the Powers and Limitations Thereof

Be It Resolved, by the City Council for the City of Canby, Minnesota, hereinafter referred to as “City”, and Co-op Credit Union of Montevideo, hereinafter referred to as “Financial Institution” that the following resolutions are hereby adopted.

Any signatories (“Agent”) listed below, subject to any written limitations, are authorized to exercise the powers granted as indicated below:

Name and Title of Position: Signature:

A. Nancy Bormann, Mayor ______

B. Frank Maas, Alderman ______

C. Nate Oellien, Alderman ______

D. Rebecca Schrupp, City Administrator ______

E. Bonnie Merritt, Account Clerk ______

F. Linda Blackwelder, Administrative Secretary ______

Powers Granted:

Limitations on Powers: