Lynden Canada Day Meeting
March 8, 2010
Present: Harry Droogendyk, Rob Groves, Harold Kuret, Bronka Ridley, Sharon Clugston
Rose Marie Brooks, Norma Leegstra, Janice Muranyi, Tony Ascroft, Angela Hayward
Bob Campbell.
Regrets: Ross Welton, John Pepper, Marian Brisco, Shauna Topp, Peter Finlayson
Tim Brokking, Anne Basset
7:35 pm… Meeting began with a welcome from Harry, followed by introductions.
Minutes:
· Canadian Heritage Funding… Amount unknown at this time…
· Sound System: Improvements were made at a cost of less than $1,000 versus purchasing a new system with estimates at $17,000. Additional funds will be needed to purchase a wireless and wired microphone plus speakers.
· Sharon Klugston made out a cheque for $2500 to the Lions Club
o financial stmts previously provided to gov’t indicated money was paid, must be in compliance and in accordance with committee’s wishes
· Bob Campbell reported that the Legion’s participation is normally entering a float for the parade and a nominal donation.
Sign-Up Sheets: Committees > Training > Still need Chairs.
Committee Reports:
Activities & Entertainment: Bronka Ridley
The following suggestions were made:
· Pedal Cars > Tractor Pull.
· Two of a Kind… evening.
· Teens… “Chill Zone” > various activities will be planned.
· Face Painting (Buttercup)
· Magician
· Corky the Clown
· Baby Show > up to 24 months
· Celebrity Ball Game > Dan MacLean will be approached…
· Reptile Man
· Cavaliers, dance group
Antique Vehicles:
· Run ads, attend local car shows and hand out flyers, judging and presentations of prizes/awards. Tony Ascroft None… Harold Kuret to submit ad to “Old Autos”
Awards:
· Citizen of the year… adult and youth awards. Life-time achievement… None
Budgets:
· Please see the attached spread sheet.
Children’s Games:
· Shauna Topp sent an email requesting additional funds this year citing the dollar store prizes were more than a dollar and we’re getting more kids… $300.
· Colouring Contest inside to get out of heat? Lions Den is too busy as a marshalling area to use
· The Fireman’s Tent was suggested…
Citizenship:
· Letters are going out this week…
Fireworks:
· John Pepper: Purchase, design program and obtain permits… Harold to be involved in the design/purchase work to spread knowledge
Food Booths:
· Lynden Lions Club, Jim Bosma… None
Government Grants:
· Has been applied for… the money must be spent.
Grounds:
· Volunteers, parade, parking etc. Ross Welton sent an email advising that the cones are in storage and have been paid for. Six barricades are needed ( Rockton Fair bought some, borrow? ). Cow Paddy Bingo… Angela Hayward will approach Dave Nedelko… a goat was suggested versus a cow but Goat Raisin Bingo doesn’t have the same ring
· think about moving to Winkelmolen storage after Canada Day, ground level storage is more convenient – Harold to check if it’s still available
Headquarters Tent
· Marian Brisco
Opening Ceremonies
· John Pepper
Parade and Bands
· Anne Bassett contacted two bands… the Phillipine Band ($2000) and the Legion Pipe & Drum Band ($900)… the HYSO Band ($800 ???) Anne is still negotiating with the Phillipine Band…
Parking & Admission
· Additional resources are required to ensure adequate coverage. Harold Kuret to post a “Help Needed Poster” in the Post Office.
Permits
· Registration forms to be posted on the website.
· http://lynden-on.ca/canadaday/docs/
· Insurance… more money will be needed to cover increased fees and park rental
· Parade
· talked about insuring Canada Day stuff, whose policy… CDC vs Meet Your Maker? Decided to forget it, not worth enough
Printing:
· None
Promotions:
· Promotional Signs
Raffles / Draws
· Adults and Children… Instant Win !!! Raised $891
· Budget plus donations.
Signs
· Sponsor recognition… new sponsors need new signs !!!
· Front Gate… “Donations Gratefully Accepted”, wait until new pillars are in before ordering signs
Sponsorship
· Tony Ascroft…Marsha Schoeman has offered to assist…
· 95% of letters have been sent out… the remainder to be sent out next week. New sponsors will be identified.
Treasurer:
· bank balance is $16,101.93
Volunteers:
· Bob Campbell to contact John Pepper regarding last years volunteers.
· Norma Leegstra has offered to Co-Chair…
· Please let us know how many volunteers will be needed for each venue.
· Shirts and hats will be provided to easily identify volunteers.
New Business:
· CDC Web Link … please refer to time lines !!!
http://lynden-on.ca/canadaday/docs/2009/
· Sharon Clugston to coordinate children’s gifts.
· Tony Ascroft suggested selling souvenirs… eg. t-shirts and hats etc. and graciously offered to do the graphic artwork and bring to committee
· Budget numbers were put forth… please see the attached spreadsheet…Harry Droogendyk motioned that the proposed budget be accepted… Seconded by Rob Groves… Carried.
· proposed sharing the budget numbers on the Flyer, shows where the monies are spent, good for public and sponsors, thank them for their continued support.
Meeting adjourned: 9:00 pm.
Our next meeting is April 12th at 7:30 at the Lions' Den.
Please make EVERY effort to attend this meeting, your input is needed!!
Your community is grateful for your efforts!!!
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