Kalyan Zone Kalyan
NO. CE/KLNZ/TECH/TENDER NO.4/ 2007 -08
Maharashtra State Electricity Distribution Co.Ltd.
“Tejashree” 1st floor, Jahangir Maidan, Karnik Road,
Kalyan Zone , Kalyan.
MAHARASHTRA STATE ELECTRICITY DISTRIBUTION CO. LTD.
TENDER FOR
SUPPLY OF LT MINI FEEDER PILLARS WITH FUSE BASE.
ISSUED TO :-
M /s ______
______
______
______
Date of issue :-
Place :-
CHIEF ENGINEER ( KLNZ)
KALYAN
TENDER PUBLISHED BY
Office of the Chief Engineer ( KLNZ )
Maharashtra State Electricity Distribution Co. LTd.
Kalyan Zone , Kalyan.
Cost of Tender Rs.3000/-
(Rs. Three Thousand only)
TENDER NO. CE/KLNZ/TECH/TENDER NO.4 / 2008 –09
1 ) Date from which : 30/04 / 2008 in the office of the
sale of blank tender Office of the Chief Engineer ( KLNZ )
forms starts. KALYAN. ( Only on working days and working hours.)
i.e. 10.30 hrs. to 15.30 hrs.
2 ) Date and time of : 14 / 05 /2008 upto 15.00 Hrs.
Closing of sale of
Blank tender forms
3 ) Due date of : 15 / 05/2008 Upto 13.00 Hrs
Submission
4 ) Date of opening : At 15.00 Hrs. on 15/ 05 / 2008
( if possible )
of tender Telephone Nos. 0251- 2328283, 2325959
Fax - 2329488
5 ) Price : Rs. 3000 /-. Per copy by hand delivery in
office of the Chief Engineer, (KLNZ)
M.S.E.D.C.L. Kalyan.
MAHARASHTRA STATE ELECTRICITY DISTIBUTION CO.LTD.
KALYAN ZONE OFFICE,
Tejashree Building, 1st FLOOR, Jahangir Maidan, KALYAN
SUPPLY OF LT MINI FEEDER PILLARS WITH FUSE BASE.
TENDER NO. CE/KLNZ/TECH/TENDER NO.4 / 2008 –09
TENDER INDEX
Sr.No. / Particular / Page No.1 / Tender general information / 4
2 / Tender Notice / 5
3 / Instruction to the tenderers & General conditions. / 6-18
4 / Technical Offer Part “A” / 19-23
5 / General Conditions Part “B” / 24
6 / Part “B” Commercial Offer / 25
7 / Delivery Schedule / 26
8 / TECHNICAL SPECIFICATION / 27-37
9 / Indemnity Bond / 38-39
10 / Bank Guarantee form / 40-41
MAHARASHTRA STATE ELECTRICITY DISTIBUTION CO.LTD.
KALYAN ZONE, KALYAN
TENDER GENERAL INFORMATION
TENDER NO. : CE/KLNZ/TECH/TENDER NO.4/2008–09
NAME OF WORK : SUPPLY OF LT MINI FEEDER PILLARS WITH FUSE
BASE.
ESTIMATED COST : Rs. 60 Lakh approximately
(Rs. Sixty Lakhs only)
E.M.D. : Rs. 60,000 /-
DUE DATE OF RECEIPT : 15/05/ 2008 up to 13.00 Hrs.
OF TENDER
DATE OF OPENING : 15 / 05/2008 at 15.00 Hrs. ( If possible )
Completed Tender is to be : ADDRESS IS AS BELOW :
Submitted to The Chief Engineer ( KLNZ )
Maharashtra State Electricity Distribution Co.Ltd.
Kalyan Zone , Tejashree Building, 1st floor,
Karnik Road, Jahangir Maidan, Kalyan-421 304
TENDER NOTICE
Tender No. CE/KLNZ/TECH/T - 4 / 2008-2009
Sealed tenders in prescribed form duly super scribed, are invited for
SUPPLY OF LT MINI FEEDER PILLARS WITH FUSE BASE.
Estimated amount Rs.60 Lakhs. ( Rs. Sixty Lakhs).
The tender form consisting of terms & conditions will be sold at the cost of Rs.3000/- only. The tender documents will be sold from 30.04.2008 to 14.05.2008 (excluding holidays) .Last date of submission of tender documents will be up to 15.05.2008 13.00 hrs for Tender T-1 to T-5 & 16.05.2008 up to13.00 hrs for Tender T-6 to T-10.
Part A (technical Bid) will be opened on 15.05.2008 at 15.00 hrs. for Tender T-1 to T-5 & 16.05.2008 up to15.00 hrs. for Tender T-6 to T-10. Date of opening of Part B will be intimated later. However, if these dates are declared as Holiday, then tender shall be opened on the next working day. Right to reject / accept any or all, the tenders without assigning any reasons thereof, is reserved by the undersigned.
The tender documents can be made available from the Office of the Superintending Engineer, Kalyan Circle I, Maharashtra State Electricity Distribution Co. Ltd., “Tejashri” II nd floor, Jahangir Maidan, Karnik Road, Kalyan (West) 421301. From 11.00 hrs to 13.00 hrs and 14.00 hrs to 16.00 hrs. on payment of non refundable fee by cash. E.M.D. will be 1% of the EstimatedTender Cost & shall be paid by cash / D.D. payable on any schedule Bank in Kalyan to M.S.E.D.C.L. and the receipt or D.D. shall be attached with the tender to be submitted. The Tender documents can be downloaded from Company’s website www. mahadiscom.in, In this case the tender fee should paid by D.D. in favour of M.S.E.D.C.Ltd. on schedule bank payable at Kalyan .
CHIEF ENGINEER ( KLNZ )
MAHARASHTRA STATE ELECTRICITY DISTIBUTION CO.LTD.
KALYAN ZONE, KALYAN
TENDER GENERAL INFORMATION
INSTRUCTIONS TO THE TENDERERS
1. SCOPE OF WORK :
a) Supply of materials as specified in Schedule "A" appended & 50% of it should be delivered within the period of 30 days after approval of sample whichever is later &rest as per schedule thereof.
b) Although we may rely on single reputed manufacturer for supply of the quantity indicated, it is likely that in order to ensure timely receipt of material, the quantities indicated are likely to be split for more than one and ordered on the different suppliers.
c) The material is to be delivered as per schedule attached at our Kalyan (Netivali ) & / Palghar stores
d) The scheduled quantities indicated are required to be delivered on dates given or on subsequent working day if, that day happen to be a Public Holiday.
e) The quantities required by us are approximate and the total quantity may exceed
Up to 50%. Of the ordered amount ( if necessary).
f) In case we require additional quantities in any month the stock of next month is to be advanced for which 15 days advance intimation will be given by us. The material so advanced shall be deleted from the supplies on due date of delivery.
g) The tender documents shall be issued to the tenderers on on- refundable Cash payment of Rs. 3000.00 in person. The tender document is also available at our website www.mahadiscom.in. While submitting the tender please attached the tender form fee receipt of Rs. 3000 or Demand Draft in favor of MSEDCL. Tenders submitted without tender form fee are liable to be rejected.
2. PRICES:
a) Tenderers should quote only single price /rate for the quantity offered by them. The offers with prices quoted on slab basis and / or with any conditional discount on any account shall not be accepted.
b) Prices should be quoted on free delivery basis at our Netaivli (Kalyan) / Palghar Stores and inclusive of packing forwarding, freight and transit insurance but excluding Excise Duty, Sales Tax, Octroi etc. The price should be on firm quotation basis. In case the Prices are quoted including Excise Duty, the present rate of Excise Duty should be mentioned separately.
3. SALES TAX :
i. This MSEDCL is registered under Sales Tax Act of the Maharashtra State, so also under the Central Sales Tax Act 1956.
ii. Declaration on Form " E " / " C " will be issued when ever and wherever applicable.
iii. Tenderer should give his Sales Tax Registration No. and mention Tax applicable to his offer in Schedule " A "
a) Sales Tax % with " E " Form
or b)Central Sales Tax % with " C " Form Goods will be moving from other State to Maharashtra State.
or c) Sales Tax/Central Sales Tax is not leviable as sales are second sale. Sales Tax Registration No.
d) Any revision in statutory Taxes will be payable.
4. DISCLOSING THE NAME OF THE MANUFACTURER :
Whenever material is described by name of the particular make being offered on re-sale basis the Tenderer shall specifically disclose the name of the original supplier or the manufacturer. The Firm shall not be allowed to supply the material offered from any other manufacturer than the quoted make unless prior permission in writing is so obtained from this office.
5. QUOTATION :
i. Tenderer shall quote his lowest reasonable rate in the enclosed Schedule " A " only and not on his letterhead.
ii. Tenderer shall quote his rate per unit specified in Schedule "A “ in figures as well as in words. Any variation in the rates etc. will not be allowed on any ground such as mistake, misunderstanding etc. after the Tender has been submitted.
The Tendered rate must include in general.
a) All charges for container and packing.
b) All charges to effect free delivery at our stores.
iii. Suppliers printed Terms and Conditions will not be considered as forming part of the offer.
iv. In case of divergence between the rates in figures and words, the tender is liable to be rejected.
6. AMBIGUITY IN QUOTATION :
Tenderers are requested to make a note that in case of ambiguous Terms in respect of free delivery at our stores, Excise Duty, Sales Tax or if the blanks are not filled in or answered, the offer shall be liable to be rejected.
7. FILLING IN OF QUESTIONNAIRE :
Tenderers are requested to ensure that the comments against each and every item / clause of Annexure / Questionnaire shall be clearly filled in and answered. Any item Clause shall not be left blank or unanswered. If any item / clause is not applicable, the words " NOT APPLICABLE " shall be written against it.
8. ADDITIONS, ALTERATIONS PROHIBITED :
Tenderers shall not make any additions, alterations or the changes in the tender form and the conditions of Tender and supply, including the description and specification of material mentioned. In the enclosed schedule " A " they should quote rate for the material described.
9. SIGNING OF THE TENDER DOCUMENTS :
Offers must be submitted in the tender documents only and be clearly and legibly filled in with all Schedule and must be either in ink or typewritten. Offer and all documents comprising of tender details, tender form, conditions of Tender and supply, Questionnaires, Drawing, Test Certificates and other documents should be duly signed in each page and corrections, if any, to the information filled in should be duly initialed. There should be no overwriting. The over writing should be avoided and new details given and duly initialed. Tenders not signed as above shall be liable to be rejected.
10. QUANTITIES OFFERED :
Tenderers if are not in a position to quote for entire quantity and for delivery as required, they should state specifically the quantities which they can deliver at the price quoted. Silence on the point will entail the responsibility on tenderer to supply full quantity as per delivery required at quoted rate.
11. TIMELY SUBMISSION OF OFFER :
i.) Telegraphic offers or offers received in the form of Telex Message shall not be entertained and considered under any circumstances.
ii.) Tender documents received after the due date and time of the submission will not be accepted.
iii.) Tender received in person or by post after the due date and time of submission shall not be opened and no correspondence will be entertained. The MSEDCL shall not be responsible for any cause arising out of such delay.
iv.) In case the date of opening happens to be Holiday, the Tender shall be opened on the next working day at the same time as far as possible.
v.) The company reserves the right to reject any or all offers without assigning any reason thereof.
12. DISREGARD OF TENDER CONDITIONS :
The Company reserves the right to reject any tender which does not confirm to any of the conditions or instructions etc. in respect of the tender.
13. The Tenderer should note that no correspondence shall be entertained or considered after the due date.
14. To judge the capacity and capability of the Tenderer or the manufacturer, the tenderer shall furnish a list of orders of similar type executed by him or his Manufacturers for the last 3 years indicating the name of the Purchaser, material ordered, quantity ordered, value, the delivery quoted, the delivery executed and the deviation or slippage in delivery. Details of pending orders and quantities outstanding against orders of this office and others should be indicated separately. The total amount of supply order ( for last 3 years taken together) should be at least equal to estimated tender value.
15. ACCEPTANCE OF TENDER :
The MSEDCL does not bind itself to accept the lowest offer or disclose any reason for rejection of any Tender or part of Tender. It is also not binding on the Board to disclose any analysis, report on Tender or samples. The Board shall reserve right to order out /procure any quantity in excess to the extent of 50% or any less quantity of the quantities offered by the Tenderers. The quantity specified would be for despatch to destination at our Kalyan –Netivli stores ./ Palghar.
16. SUBMISSION OF SAMPLES :
The samples are required, the same should be fabricated & strictly confirming to the specification& drawing of the material offered should be made available for inspection& Testing on 20Th May 2008. If the sample is found to be not as per specification, Drawing the offer will not be considered & no correspondence from the Tendereer for requirement will be entertained. The sample of successful Tenderer, on notification shall collect the sample within 30 days from the date of notification at their own cost, failing which the sample will be treated as company’s property without any payment & any further notice will not be given.
.
17. EARNEST MONEY DEPOSIT :
Tenderers should pay 1% of the Tender value I.e. Rs 60,000/- towards the Earnest Money unless the firm is exempted on account of statutory directives. Earnest Money shall be paid in the office of the Chief Engineer, Maharashtra State Electricity Dist. Co. Ltd., Kalyan Zone, " Tejashree " 1st Floor, Karnik Road , Kalyan 421 304 . The receipt regarding payment of EMD should be enclosed in the qualifying bid, otherwise the offer may be rejected. Tenders submitted without earnest money are liable to be rejected.
Earnest Money Deposit shall be forfeited or adjusted in the following cases.