OR-SPED Guide
Oregon SPED Portland Public Schools
1. Downloading Mozilla Firefox
2. Logging into ORSPED
3. Student List
a. Search Functions
b. Text Search Box
4. Drop Downs
a. Adding Forms
5. IEP Reports
a. How to add pages
b. How to do reviews
c. Adding Progress Notes
6. Running Reports
7. My List
8. Adding Case Manager
9. Attachments
10. Exit and General Ed. Screens
a. Exit Screen
b. General Ed. Screen
11.
Downloading Mozilla Firefox
In order to use ORSPED you will first need to download Mozilla Firefox and install it.
Open up Internet Explorer
In the address bar type
When you get to the Firefox website click
When the dialog box opens up, click the Run button
Follow the on screen instructions by clicking Next
A Firefox icon will appear on your desktop
To make PPS Inside your Home Page, start Firefox by double-clicking the icon.
When Firefox opens, enter inside.pps.k12.or.us in the address bar and press Enter
On the top menus, click the Tools menu. Then click Options.
Then click the Use Current Pages button.
Then click the OK button.
Logging into ORSPED
From the PPS Inside page, click the SIS Links & Resources button.
Then click the ORSPED Login button
You MUST use your Synergy login and Password to get into this system.
Instance = District You must choose Portland SD 1J
Student List
In this area you will choose your search criteria and press “SEARCH”
Search Functions
Below you will see 6 different search functions:
School: Search by School
Case Manager: Search by Case Manager
Eligibility: Search by disability code
Grade: Search by Grade
Text: Search by Student Number, SSID, Last Name, First Name, ect.
Show “My List”: Will only display children in your “My List”
Text Search Box
In the “Text Search Box” you have the ability to search by the following:
Student ID
State ID
First Name
Last Name
Partial Name using the “Wildcard” Function Wildcard = %
Example of Wildcard (%smith) (%smith%) (smith%)
The “Wildcard” function will allow you to search for partial names in the text box both first and last. This is used if the student should have a hyphenated name or if you do not know the whole name.
Caution: IF YOU USE THE TEXT SEARCH DO NOT CHOSE ANY OTHER SEARCH CRITRIA! THIS WILL LIMIT YOUR SEARCH SIGNIFIGANTLY!
Drop Downs
In ORSPED there is two ways of finding data:
When you initially search for a student you will notice to the right hand side of the screen there is blue chevron next to the student’s name. This is a drop down where you will find student data.
After you click on a student name you will notice in the upper left hand corner that a little blue house appears next to the student’s name. This is a drop down where you will find student data.
Both of these drop downs will allow you to find the following:
All Current and Past IEP Data:
Adding Forms:
Clicking on any one of the following will allow you to add a new form to the child data:
Evaluation Add New:
Eligibilities Add New:
IEP Add New:
Misc. Forms Add New:
Chevron ONLY:
Under the Chevron is the only place on the student list screen where you can find the “File Attachment” button.
IEP Reports
Adding a Page to an IEP
When you are in a student’s IEP under one of the following:
Annual Goals
Annual Goals/Objectives
Services
You will see the following button in the upper left of the page:
When you click on the “Add Page” button in order for the page to show up you MUST press SAVE!
DO NOT PRESS THE RED “X” UNLESS YOU MEAN TO DELETE THE PAGE!
IEP Review
In order to do an IEP review you must follow these steps:
Next to the students name in the upper left hand corner you will see a little blue house.
Click on the blue house.
Under here you will find a list of forms.
You will want to find the date of the IEP you are going review and write down the annual date. Please use this same annual date for the IEP review. The review date goes below in the revision date box.
Now click on the IEP you would like to review.
Now click on Copy.
This will bring up this screen.
Leave all boxes checked for an IEP review.
The only thing you will want to put here is the date of the IEP you are going to do the review on, the type, and you must select to make it active. PLEASE DO NOT CHANGE ANYTHING ELSE!
Disregard ‘Uncheck sections you don’t want to copy’ as seen on the screen above. This should only be used when copying an annual IEP.
Once the IEP is copied you will notice that it can be edited and is no longer locked.
Please put the date of the revision in the box and press the save button.
Adding Progress Notes to an IEP
When an IEP has been finalized you can go back in and add “Progress Notes” to it.
Click on one of the tabs that you would like to add notes to.
You should see the following button:
Click it!
Here you will add your notes.
The following format for notes is preferred:
DATE
NOTES
USER
NOTE: ALL USERS ARE REQUIRED TO INPUT THEIR PROGRESS NOTES INTO THIS SYSTEM. WE WILL NOT TAKE HAND WRITTEN OR SCANNED IN NOTES!
Running Reports
In ORSPED at the upper right part of the screen you will notice a link that looks like:
Click it!
In here you will find a list that looks like this:
There is only one report you will want to click on:
This will take you to the following screen:
NOTE: IF YOU ARE A CASE MANAGER YOU SHOULD ONLY HAVE TO SELECT CASE MANAGER AND THEN YOU’RE NAME TO RUN YOUR CLASS LIST.
After you have selected the information you are looking for, to the right and up of the screen, is a “RUN Report” button:
You will want to select this after you are sure that you have all the information you need selected.
PLEASE NOTE: THIS PRINTS OUT IN AN EXCEL DOCUMENT.
My List
PLEASE NOTE: IF YOU ARE WORKING WITH A STUDENT THIS STUDENT SHOULD BE ON YOU’RE MY LIST. IF YOU DO NOT PUT THEM ON YOU’RE MY LIST WE WILL ASSUME YOU ARE NOT WORKING WITH THEM!
When you are logged into ORSPED you will notice in the upper right hand corner a link that looks like:
If you click on this link you may notice that it is empty:
Next to every student in the student list there is a star:
By clicking on the star next to their name and making it yellow you will be adding them to your “My List”:
NOTE: YOU NEED TO KEEP THIS LIST UP TO DATE!
Adding a Case Manager
Once you have logged into orsped you can add a Case Manager to a student by clicking on their name and going to the Census screen:
In the upper right hand corner you should see something that looks like this:
If you click on this button you can change the case manager from a drop down list.
PLEASE NOTE: DO NOT CHANGE THE CASE MANAGER IF YOU ARE UNSURE WHO THE NEW CASE MANAGER IS!
WARNING: YOU MUST PRESS THE SAVE BUTTON WHEN YOU ARE FINISHED OR THE CHANGE WILL NOT TAKE EFFECT!!!!!!
Attachments
Once you have logged into ORSPED find the student you are looking for.
Once you have found your student click on the chevron to the right of their name:
Once you have clicked that you should see something that looks like this:
If you click on “View/Add Files” it should take you to the following page:
In the very upper right hand side of the screen you will see a button that looks like this:
Once you have clicked on “add file” you should see the following screen:
Choose your file by using the browse button and finding it on your computer.
In comments please make sure you are saying what the file is.
DO NOT USE TAGS!
Press upload when finished!
Exit Screen & General Ed. Screen
Exited Records Updates
Please Note: All files for students under here are for viewing and for downloading only and cannot be changed at this point.
Some new changes to the “exit records” screen.
/ On the “Exit Records” Tab you will see to the far right of each student and “expand” button. If you click this button, you will see all of the students past files while they were active. Click each file to either print it or to save it.General Education Updates
Please Note: The biggest changes to the General Education Tab will take you to the Exited Records to find previous forms on a student.
/ If you are on the “General Education” Tab in ORSPED you will notice next to some names an “alarm clock” This means that the student at some point has been exited from the system and has an “Exit Record”/ If there is an “alarm clock” next to the student’s name, the students name should be in blue like to the left. If you click on the student’s name it will take you to their “Exit Records” so that you can view all of their old records.
FOR ASSISTANCE CONTACT YOUR LOCAL CLUSTER RECORDS CLERK or
(503) 916-3922 (SPED Support)
AuG 2013 Page 19 of 19 Published by:
Rev. 3 Lewis Morgan and Dannyel Deyoe