MINUTES OF THE ADJOURNED ANNUAL GENERAL MEETING HELD AT THE OFFICES OF THE ILA, GROUND FLOOR, BLOCK B, INVESTMENT PLACE, 10TH ROAD, HYDE PARK SANDTONON WEDNESDAY, 7TH JUNE 2017

PRESENT

J Schubart(President),K Pearse, R Weedon, M Fowlds, R Baker, Dr G Garforth, A Franks, R Jarvis, K White, R Deacon, MTennant

APOLOGIES

Seven apologies were duly recorded.

1 / WELCOME
The President welcomed all present and thanked them for their attendance.
2 / SUBMISSION OF PROXIES & NOMINATION FORMS
Two forms of Proxy were received and recorded.
Nominations had previously been received for the election of members to the Executive Committee and had been recorded..
3 / ADOPTION OF PREVIOUS MINUTES
The minutes of the AGM held on 31stMay2016 wereunanimously proposed and accepted.
The minutes were signed by the President.
4 / MATTERS ARISING
Matters arising from the last AGM are covered in the agenda items and would be dealt with under specific headings where appropriate.
5 / PRESIDENT’S REPORT
The President thanked the Executive and National Committee members for the time and effort they have devoted to the Institute once again this year. He noted that many members are able to tell the Institute what they need to do and how to do it, but the Committees are in fact the willing teams that acted on such comments.
The President further thanked M Tennant for keeping the Committees and himself advised on issues that required attention.
A copy of the Presidents full report is attached.
Salient matters dealt with include the IISA Conference and the Institutes decision not to attend that event this year, the institutes attendance at the meetings of the Independent Professional Body Forums and their sub-committees on which the Institute served and which maintained a close association with SAQA.
Matters that were still incomplete involved the more regular issue of Newsletters, the final completion of the Principals & Practice of Loss Adjusting publication, the future holding of Board Examinations, matters related to the web site and its maintenance, the successful holding of the National Cocktail party early in the New Year rather than in the latter part of the year when the Silly Season was in full swing andthe continued success of the Institute’s Annual Conference in its new morning only configuration.
In answer to a question from the floor, it was confirmed that the appraisal forms submitted by delegates were not only read but acted upon where practicable and future subjects suggested in fact forming part of the agenda of future Conferences.
Aspects related to CPD were also dealt with and its importance in the renewal of Membership annually and its requirement by SAQA was again highlighted.
6 / FINANCIAL REPORT
A copy of the Annual Financial Statements had been circulated to members.
The Business Executive, K Pearse, advised that the ILA’s Financial Accounts for the year ended 31 December 2016 reflect a loss of R238793.20. He further advised that major costs for the year were related to staff expenses, consultancy fees, conference expenses and marketing. K Pearse further advised that strategic changes had been made in the management portfolio which will reduce consultancy fees by approximately R151000 in the year to December 2017. This, together with other cost cuttingis projected to result in a break even result in the forthcoming year.
Mr Pearse then proposed the adoption of the financials which were unanimously supported by those present and duly accepted.
7 / MOTIONS
No motions had been received for tabling or discussion.
8 / ELECTION OF PRESIDENT AND EXECUTIVE COMMITTEE
J Schubart advised that his term of office as President had come to an end and that the election of a new President had thus arisen.
The nominations for the election of the new President and Executive Members to serve in the ensuing year were then tabled and accepted unanimously.
The single nomination of Richard Jackson as President was welcomed as he had been a serving member on the Executive and was well suited for this position.
His was congratulated on his appointment as the Institutes incoming President.
The composition of the full National Committee would thus be: -
President / Richard Jackson
Membership Executive / Stefan Terblanche
Education Executive / Richard Jackson / J Schubart
Member
Chairmen of Regions / Herbie Schauer
Southern Gauteng / Ross Weedon
Northern Gauteng / Pieter Steinmann
Kwa Zulu Natal / Arndt Reinhardt
Free State / Conna Lups
Eastern Cape / Marius Meyer
Western Cape / Bryan Moyles
The Members of The Executive Committee are as follows: -
The President
J Schubart
S Terblanche
H Schauer
Pieter Steinmann Regional Chairmen of Northern Gauteng
Ross Weedon Regional Chairman of Southern Gauteng
10 / GENERAL
10.1 / Members
Dr Garforth enquired what the Institute was doing in recruiting members of colour. M Tennant advised that we only have about 10 members that fell into this category. J Schubart advised that the doors are open but that there had not been many applicants in this regard. Dr Garforth also enquired about the ratio of female members and again M Tennant advised that we have very few female members and that we had recently lost 2 such members.
It was specifically noted that there were no bars to anyone who held the appropriate qualification of membership joining the Institute nor being elected onto any of its committees, whether at National or Regional levels.
R Deacon enquired about semi-retired members being granted discounts on their annual membership fees. He was advised that this suggestion had been discussed at the National Committee and its implications militated against such request being accepted. The suggestion had thus been voted against.
There being no further business, the meeting was declared closed and present were thanked for their attendance and invited to participate in the drinks and fellowship available.
Signed at Johannesburg this day of 2017.
______
PRESIDENT

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